Smart Inventory Management for Modern Teams
Inventory Everything
- Digitally capture every type of inventory.
- Flexible category & attribute structure.
Assign Everything
- Assign items to resources via a barcode scan.
- Historically traceable and audit-proof.
Automate Maintenance
- Manage defects & issues via a ticketing system.
- Monitor performance & consumption data.
Expected Results
- Central overview of your entire inventory.
- Ensure operational readiness of your inventory.
Centralized Inventory Management for the Public Sector
Record vehicles, equipment, IT, and supplies from schools, fire departments, emergency services, public works, and administrative offices centrally in Timly, and manage their use in compliance with regulations. All relevant information – documents, maintenance history, locations, operational readiness, and responsibilities – is available in one place, providing greater transparency.
All Items
Consumables
All Locations
Import Existing Data
You already store your data in existing systems? No problem – use the smart data import.
Assign Inventory to Any Type of Resource
Timly makes managing your work equipment simple, transparent, and efficient. Every movement is traceable – from assignment to return.
- Who is currently using laptop X?
- When does the first-aid course need to be renewed?
- Where is vehicle Y located?
- Will the projector be needed next week?
Digital Maintenance Management for Your Inventory
Consolidate all inspections, maintenance tasks, and deadlines for vehicles, building systems, IT workstations, and equipment in one central solution. Automatic reminders, complete documentation, and integration with external service providers ensure full transparency into the condition of your inventory – from schools and administrative offices to public works, fire departments, and emergency services.
TICKETING SYSTEM
Centralize All Your Service and Maintenance Requests
Centralize all your service, support, and maintenance requests. The ticketing system automatically creates, prioritizes, and schedules tasks.
Faster processing of service and maintenance cases
Clear accountability through automatic assignment
Complete documentation of every activity
ITEM PERFORMANCE
Leverage Performance and Consumption Data Intelligently
Connected IoT sensors provide real-time data, detect issues early, and help plan maintenance optimally.
Real-time overview of your entire inventory
Early warnings for anomalies or defects
More effective planning and utilization of your resources
DIRECT-ACCESS LABELS
Make Item Data Instantly Accessible via QR Codes
No login required – service partners and customers can report damage or issues directly on the item, keeping information up to date and processes smooth.
Instant access to item data via QR code
Always up-to-date information directly on the item
Faster, more transparent service processes
What Our Customers Achieve with Timly
Government offices, municipal utilities, fire departments, emergency services, and other institutions gain greater transparency into their inventory, reduce losses and downtime, and speed up daily operations. From maintenance and service to dispatching and inspection and reporting requirements, they keep all items in view. See for yourself.
Central Overview
- What do we have?
- Where is the inventory?
- Who has it right now?
- Who needs it where?
Operational Readiness
- When is the next service due?
- Which service partner?
- Service history?
- Documentation?
Time Savings
- Access from anywhere
- Transparent processes
- Digital stocktaking
- Reports
Resource-Efficient
- Fewer outages
- Lower search costs
- Increased employee accountability
- Predictable ROI
ROI of Timly Software for Your Company
IT Inventory Always Under Control in the Home Office
"With Timly's inventory software, we digitize our entire IT inventory. Its intuitive interface allows us to quickly record items and assign them to the respective employees. Especially during the pandemic and the significant increase in remote work, it was important for us to make IT equipment available to employees as quickly and easily as possible."
Purchasing | IT Department
Drinking Water Safety Always Documented
"What reaches consumers at the end of the line is protected by legal regulations in Germany and is strictly monitored. At Stadtwerke Singen, we implement these regulations consistently. […] Our employees are properly qualified. […] Thanks to Timly, we can now plan, monitor, and carry out these measures more efficiently. This way, [...] we ensure that our staff always have the necessary authorizations, training, and knowledge."
Christian Berger | Head of Water Supply Division
Inventory Issues Resolved at the Cantonal School
"We are very pleased that with Timly we have finally found a simple and intuitive software solution to tackle the inventory challenges at our cantonal school. Managing IT assets is just the beginning."
Markus Walter | Head of Central Services
Get Started Easily, Simplify Your Processes
"Timly is very easy to use and simplifies many of our processes. The support from the Timly team is efficient and solution-oriented. In short: Get started now!"
Giulia Agthe | Project Manager
Features of the Timly Inventory Solution
Digital Stocktaking
Smart Training Management
Internal Ordering System
Digital Signature
Versatile Interfaces That Connect Your Systems
Frequently Asked Questions About Inventory Management
Get answers to the most important questions about Timly – the digital inventory management solution for your organization. Here you’ll find helpful information to make getting started and using the system easier.
Timly maps your organization with locations, departments, and branch offices as separate units, each clearly assigned inventory, vehicles, and employees. Using filters and role-based permissions, authorized users can see across all locations which inventory is available where, manage bookings and maintenance efficiently, and maintain oversight even with multiple properties.
The software is hosted in European data centers operated by OVHcloud, whose servers are ISO 27001 certified and also meet standards such as ISO 27017 and ISO 27018 for cloud security and data protection. Combined with encrypted data transmission, strict access controls, and a data processing agreement in accordance with the GDPR, Timly provides a high level of protection for your data.
Yes. Timly meets key requirements commonly set by municipal, state, and organizational policies for data protection and information security. Data is stored in OVHcloud data centers in Europe, which are ISO 27001 certified and comply with additional cloud security standards such as ISO 27017 and ISO 27018.
Combined with encrypted data transmission, fine-grained role and permission management, and contractual data processing agreements, Timly provides a technical and organizational foundation that already helps numerous municipalities and administrative organizations comply with their IT and data protection policies.
Yes. Timly offers flexible licenses that are tailored to the size and structure of each organization – for example, based on the number of users or inventory items. For administrations with multiple departments or locations, customized packages can be arranged, including special pricing for public sector organizations and framework agreements for associations.
Yes. For each item, Timly maintains a complete history of all bookings, transfers, maintenance, and changes, including timestamps and the responsible person. This allows you to track usage and accountability at any time and provide transparent documentation for internal audits or external reviewers.
Yes. Timly provides open APIs and various standard interfaces that allow master data, inventory, and booking information to be exchanged with ERP, financial, or helpdesk systems. Depending on your needs, stock levels, cost centers, tickets, or users can be synchronized automatically. The Timly team supports the planning and implementation of customized integrations.
Yes. You can either book a free online demo with an expert or start a risk-free, 10-day trial of the Timly inventory software yourself and test the features using your own data.
Keep Every Item in View – Get Started Now With Digital Inventory Management!
