What Are Safety Checks? Timly Has All the Answers for Inventory Management in the Healthcare Industry

On this page you will find information on the following topics:

• The Safety Checks Audit: Dental Practice, Clinics and Others – All Medical Facilities Are Affected
• What Are Safety Checks? How Software Can Help Manage Inventory and Inspection Dates
• Safety Control – Managing All Medical Device Data With Timly
• Safety Checks – Medical Context: Terms and Meanings
• Safety Checks and Other Inspection Obligations: All Documents Under Control With the Timly App
• How Often Devices Require Safety Checks
• What Are Safety Checks: Medical Devices Are Subject to Special Requirements for the Personnel Using Them
• Preparing for Safety Checks: Which Devices Affect Dental Practices and Other Practices
• Safety Checks: Minimising Costs and Effort

The Safety Checks Audit: Dental Practice, Clinics and Others – All Medical Facilities Are Affected

What are safety checks? What do I have to pay attention to ? Are test certificates still valid? In the medical sector, employees should actually pursue other tasks than dealing with inspection periods and the storage of protocols or certificates. On the other hand, people working in the medical sector need to be sure that their work equipment functions reliably. After all, there is hardly a more sensitive area of work.

Even small errors can have a negative impact on people’s lives and health. With inventory software, the management of equipment and consumables can be professionally organised. This includes the monitoring of inspection intervals as well as a fill level control for medical supplies. The question “What are safety checks?” no longer has to play a role in the daily routine of nursing staff.

What Are Safety Checks? How Software Can Help Manage Inventory and Inspection Dates

Operators of medical devices are subject to various regulations. These include the obligation to have medical devices subjected to regular inspections, as well as the requirement to use only appropriately trained personnel when using electrical devices. Different inspection intervals apply. These are specified in detail in the Medical Devices Operator Ordinance. The instruction of personnel must be documented. Especially personal certifications from manufacturing companies often have to be repeated at regular intervals.

To coordinate all appointments manually and to design the documentation in such a way that proofs can always be viewed when needed requires an enormous administrative effort. The inventory management software Timly has been designed precisely for this purpose. It can be used to efficiently record all assets in the medical sector. The integrated maintenance planner monitors the dates of items and notifies the user of upcoming inspection measures in a timely manner by e-mail.

Timly’s range of functions is supplemented by the possibility of keeping digital personnel files. All training certificates and training courses can be clearly stored here. When assigning work equipment to medical staff, managers can see at a glance whether the required qualifications are available. The personal calendar of each employee also shows periodically due refresher measures.

Safety Control – Managing All Medical Device Data With Timly

Timly is a universal inventory software. The data inventory is managed cloud-based and the functions are provided according to the software-as-a-service (SaaS) concept. The cloud server used is located in a certified data centre in Germany. The strict regulations of the GDPR are of course adhered to. Timly’s authorisation concept provides additional data protection. Users are only granted access to content intended for them.

The profiles for the items to be recorded are kept flexible and can be adapted to the respective requirements. Each asset can be provided with a QR code for identification purposes. With a barcode scanner, this can be read in a time-saving manner and thus the profile of a medical device can be called up. Almost all internet-capable devices are suitable for accessing data. For smartphones and tablets, there is the Timly Inventory App, in which the camera also functions as an integrated barcode scanner.

Especially in work areas with changing locations, such as mobile care or rescue services, users can permanently access important information independently of a local network.

Safety Checks – Medical Context: Terms and Meanings

What exactly are safety checks? It is the safety inspection, which is obliged for those responsible for medical facilities to carry out. This applies to active medical devices.

It lists medical devices for which a safety check is prescribed. This must be carried out in accordance with the recognised rules of technology. Devices that are not listed are nevertheless subject to an obligation to carry out regular inspections. The points to be processed during the safety check inspection are defined according to the European DIN EN 62353.

This contains the following steps:

– Visual inspection

– Functional check

– Measurement of electrical safety

– Final test result

– Comprehensive documentation

Timly offers the possibility to save any documents for each recorded asset in its digital file. Over time, a history of the maintenance and tests carried out is created there. Instructions and maintenance notes also find their place directly in the device profile.

Safety Checks and Other Inspection Obligations: All Documents Under Control With the Timly App

“What are safety checks” is not the only relevant question in connection with testing in the medical technology sector. There is an obligation to have regular metrological controls carried out for medical devices that are subject to a measuring function. With the Timly inventory app, it is possible to fill out protocols directly on the mobile device and save them in real time.

Every authorised employee can use his or her app to check that all required medical devices are in proper safety condition when he or she starts work.

How Often Devices Require Safety Checks

Once the question “what are safety checks” has been answered, the audit frequency still needs to be clarified. There is a limit of two years within which the next safety check is mandatory. However, the ordinance points out that the time limits must be designed in such a way that defects can be detected based on experience.

Recommendations of the manufacturers or own experience can play a role here. Since these are very different periods in individual cases, the Timly maintenance management software does a valuable job. Once entered, the responsible persons or external service providers are notified in a timely manner.

What Are Safety Checks: Medical Devices Are Subject to Special Requirements for the Personnel Using Them

On the subject of “what are safety checks”, the responsible ordinance stipulates requirements both for personnel who use medical devices and for persons who are to carry out safety checks on such devices. Thus, instruction for staff is necessary and must be documented.

The requirements for the inspectors and their measuring and testing equipment result from their respective sector. These are, for example, relevant training. In Timly’s digital personnel file, deployed personnel can prove at any time that they have the required qualification. In the scheduler, supervisors can clearly see when necessary refreshers are due.

Preparing for Safety Checks: Which Devices Affect Dental Practices and Other Practices

Numerous medical devices that are affected by the question “what are safety checks?”. These include:

– Devices that act on nerves and muscles by means of electrical energy (including defibrillators in public spaces)

– Medical devices for intracardiac measurement that use electrical measuring probes

– Respiratory devices

– Diagnostic devices that use imaging techniques

– Therapy devices that use temperature drop or pressure chambers