Cloud Based Inventory Management: Easy & Smart With Timly

On this page you will find information on the following topics:

• Cloud-Based Inventory Management Saves Time and Effort in Stocktaking
• Inventory: Holistic Inventory Management as the Key
• Does Inventory Have to Be Handwritten?
• Mobile Inventory With Scanner as a Practical Solution
• The World of Work Is Changing: Would You Like to Do Your Own Inventory in Your Home Office?
• Cloud-Based Inventory Management: SAP and Other Standards
• Inventory Management Software as an Indispensable Tool

Cloud-Based Inventory Management Saves Time and Effort in Stocktaking

Cloud-based inventory management is increasingly becoming the standard in companies of all sizes and in all sectors of the economy. The obligation to draw up the entire inventory of the business and to update the stock at the end of the business year still poses great challenges for those responsible. The purpose behind this is to ensure reliability in business transactions. Customers and contractors should be able to rely on the solvency of an officially registered company.

But determining the daily number of all assets of a company is definitely fraught with problems in everyday business. Tools and machines may be on construction sites or assembly, IT assets permanently assigned to employees in the home office. To stop all activities at the end of the year in order to carry out the inventory in peace can hardly be afforded by a company owner. Therefore, other solutions are needed.

Timly, as one of the pioneers of cloud-based inventory management, also addresses digital inventory with its software solution. Numerous companies benefit from this in practice. They save time and money in the year-end closing.

Inventory: Holistic Inventory Management as the Key

The need for tool tracking and the obligation to survey assets and debts of a company leads to the task of taking inventory. This can be implemented in various practical ways. Ultimately, however, the physical inventory of all assets of a company is always necessary. With Timly, it is no problem to record the entire inventory of a company in a meaningful way. The storage is cloud-based, in a central location. This allows the necessary parameters of the assets to be kept up to date all year round with very little effort.

Timly relies on a modern app that has been optimised for use on smartphones and tablets. By scanning the QR code of an item, all authorised employees can call up the respective profile. This makes it possible to permanently add important information such as location and condition on site. For bulk items, the Timly inventory software offers additional functions such as recording as a digital “twin” and level management of consumables.

No matter which form of stocktaking those responsible decide on: with Timly everything is possible. To carry out the classic form of inventory, the app can be switched to inventory mode. Afterwards, a single scan of the QR code is sufficient for the cloud-based inventory management. There is no need to provide special MDE devices.

For the permanent inventory, Timly offers all the necessary requirements to keep a digital stock book in it. The physical inventory with scanner, which is due once a year, can be carried out at any time – for example during maintenance appointments that are due anyway. Ultimately, Timly can be used at any time of the year to determine where which inventory is and what condition it is in.

Without a doubt, this is information that is not only needed for cloud-based inventory management. It also enables the professional handling of assets of all kinds from the point of view of sustainability and the optimisation of work processes.

Does Inventory Have to Be Handwritten?

There are certain requirements for the form of the inventory and its recording. These include information to be collected, such as item descriptions, individual numbers, quantities and current condition. Timly provides this information for each recorded asset anyway.

Therefore, the only thing missing to complete the inventory list for the cloud-based inventory management is the date of the physical inventory. This is set automatically in inventory mode when the QR code is scanned. An entry by scanner is thereby equivalent to any other entry method. The use of impractical and outdated printed lists is finally a thing of the past with Timly and is replaced by the more effective cloud-based inventory management.

Mobile Inventory With Scanner as a Practical Solution

In order to be able to embed the cloud-based inventory management into one’s own work processes without any disruptions, it must be as intuitive as possible. For company employees, the use of an inventory app offers many advantages. They have easy access to information that makes their daily work easier. This includes digital operating instructions, documentation and possibilities to request work equipment online.

Experience has shown that this creates the necessary acceptance for the active use of cloud-based inventory management. Scanning the work equipment for the digital inventory in inventory mode before or after a regular work step does not represent a significant additional effort. Responsible persons and employees benefit equally from this and the inventory becomes a routine task at the same time.

The World of Work Is Changing: Would You Like to Do Your Own Inventory in Your Home Office?

Just a few years ago, it was the exception that permanent employees worked permanently from home. This has changed dramatically in a short time. Home offices and telecommuting have become the standard in companies and public authorities.

This brings with it new challenges in the management of assigned work equipment, which, so to speak, disappears from the direct sphere of influence of those responsible. Timly has reacted to this problem in a very short time. Together with SodaStream, the world’s leading manufacturer of water sparkling systems, the self-inventory was developed.

This makes it possible to send employees a request for a physical inventory. Afterwards, they only have to scan the QR codes of all work equipment taken over and the cloud-based inventory management is completed in a legally secure manner. Time-consuming trips to the company site, which are perceived as annoying, are no longer necessary. The self-inventory in the home office is of course equally suitable for recording assets that are carried by employees in the field or on assembly.

Cloud-Based Inventory Management: SAP and Other Standards

The conversion and further processing of data sets is problematic in many cases. Software manufacturers like to use proprietary formats to bind customers to their own product. Timly’s philosophy is to make inventory management simple. Consequently, during development, care was taken to create interfaces to existing inventory management systems on the market and not to create an isolated solution.

Accordingly, it is also possible to integrate information from other systems or to use solutions for the export and further processing of required data. By the way, Timly’s experts provide support in this area on request and help with conversion as well as migration. The result of a physical inventory can be transferred directly into the existing ERP system after completion. Double entry or other rework is not necessary.