The Digital Inventory Checklist: Master Your Company Assets With Timly

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Digital Inventory Checklist – Plan Correctly With Free Software

Of course there is the possibility to use free inventory software solutions. But is this advisable for a professional management of resources? So much in advance: We are of the opinion that this is not advisable, because free inventory software usually only offers rudimentary functions for managing inventory.

The complex processes involved in operational inventory management mean that there is an effort involved in developing and maintaining software that is intended to cover these functions. This means that you can only work with a limited efficiency in the company with a free solution.

Efficient inventory software should provide information about locations, inventory status, and services anytime, anywhere. The data for the inventory must be scanned in decentrally by employees via the mobile phone app, as this enables a quick inventory at the location of the inventory. The annual inventory is made easier with the digital inventory checklist.

In order to optimize these processes, the Timly team has developed a cloud-based asset management software solution with which inventory can be managed in a location-independent, resource-saving and clear manner. Inventory failures and losses are thereby sustainably reduced. There are clearly many positive arguments and happy customers in favor of using the Timly desktop application.

Making inventory easier with a digital inventory checklist is even better with smart software. The Timly software, for example, offers a simple assignment and dispatching function for companies. In everyday use, inventory can be assigned to individual employees, locations or even customers. These assignments can be made with a simple “Check-In” or “Check-Out” and are also documented by the software so that the history can be traced afterwards.

Timly develops flexible interfaces to ensure that customers’ existing business software can be optimally linked to Timly’s solution. These include well-known ERP systems. We are convinced that good inventory software should be able to be easily integrated into a company’s existing IT system.

Therefore, our software can also be set up individually in order to optimally respond to the needs of our customers. Interested parties can get an impression of the performance of our software completely risk-free by booking a free and non-binding online demo.

The software, including a digital inventory checklist, is presented by our experts from inventory management and the optimal use case for the respective customer is identified. The customer then receives test access to the software, including the appropriate settings, so that Timly can be tried out in a non-binding trial.

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Inventory Software Scanner for a Decentralized Inventory

Timly’s cloud-based inventory app is easy to use in three easy steps. First, a QR code in the form of a sticker must be attached to the desired object. By scanning the code, the object can then be recorded in the inventory app via the smartphone in a further step. Last but not least, you can then access the inventory through the web application and the mobile app.

After a successful scan, the inventory can be assigned directly to employees, locations, rooms or even customers. To ensure that important inventory items are never lost again, the current GPS location can also be saved during scanning. This information is stored in a history.

Mobile phone scanning is a replacement for MDE devices, which were used for decentralized inventory recording. However, the clear advantage of Timly’s inventory software is that it does not cause any problems in terms of acquisition and operation. In addition, forgotten devices and expensive purchases are avoided. Thanks to our inventory checklist, the process is simplified again.

Digitale Checkliste Inventur auf Tablet angewendet

Accelerate your inventory with a digital solution

Is Inventory Management Excel Free and Better?

Many companies still manage their inventory with Excel. In this context, we would like to emphasize why it makes sense for professional inventory management to simplify processes with a software-supported, digital inventory checklist.

In order to ensure the correct planning of inventory and to avoid bottlenecks and double allocations, it is necessary to use comprehensive software for the permanent inventory. This should also ensure interfaces to existing software systems in order to be able to be optimally integrated into a company’s ecosystem.

The development and maintenance of such a solution is complex and therefore associated with costs for the provider. Although there are free inventory templates for Excel on the Internet, they are not suitable for extensive and professional resource management.

There are often individuals who are responsible for maintaining the relevant Excel spreadsheets. Users who then have to access these tables usually find it difficult to quickly understand stored formulas. The susceptibility to errors is also very high when several users work with the same table.

Excel is therefore rather unsuitable for cross-person and cross-departmental work. However, a cloud-based IT asset management solution enables efficient and resource-saving inventorying. The inventory can be recorded in the correct quantity directly in the management system via decentralized data acquisition via smartphone.

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Use Barcodes for Your Inventory via Software

In addition to industrial products and devices, many companies have mobile tools and machines that are used either on site or directly at the customer’s premises. All of these objects can be provided with a QR code and easily scanned using a smartphone.

The objects are thus automatically recorded in the management system and the risk of loss and damage is reduced. In addition, the smartphone can also be used to take a photo of the object, which is then also recorded in the software on the object page. This allows any damage to devices or machines to be documented.

Inventory checklist on a laptop screen
Recorded inventory information flows into a central management system
The process for recording mobile machines and tools was developed together with well-known customers from industry and trade and is the ideal management solution for objects that are used on the move.

For the inventory checklist, Timly has developed a comprehensive overview in which inventory, inspection and maintenance statuses can be checked. This makes it much easier to plan an annual or permanent inventory. Classic suppliers of inventory software still use the conventional barcode scanner as an additional hardware device for inventory. With our digital inventory checklist for mobile phones, you won’t forget a step again.

Timly is a decisive step ahead with its mobile solution for your smartphone. Scanning devices are not nearly as flexible as mobile phones and mean additional costs. Timly is the inventory solution of tomorrow and makes it much more convenient thanks to the inventory checklist.

The Digital Inventory Checklist: You Have to Pay Attention to This

For a checklist to help you easily plan your inventory, download our digital inventory checklist as a PDF.

Simplify Your Processes With the Digital Checklist

Intuitive Management of Your Company Assets

Timly gives you access to a digital inventory checklist. A wide range of sophisticated functions allows you to easily digitise your inventory.

Manage All Assets

Whether IT resources, tools, machines, vehicle fleet, furniture or contracts: everything in Timly.

Mobile Available Everywhere

Localise your assets with the integrated barcode scanner for smartphones & tablets.

Clever Assignment

Easily assign assets to people, projects, rooms, locations or external service providers.

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Digital File Management

Digitally store important information, files, documents, audit trails & contacts for your assets.

GPS Recording

Save the exact GPS location of your assets with one scan. All GPS data historically verifiable.

Maintenance Management

Documentation of repairs & maintenance at the asset location, as well as deadline management.

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