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Creating a Smart Warehouse Management System With Timly

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How a Warehouse Management System Makes Warehouse Operating More Efficient

Increasingly, a dynamic warehouse management system is replacing the classic warehousing that was common in many companies for decades. There, the warehouse foreman had sole responsibility for incoming and outgoing goods as well as inventory control. Documentation was often done in stock books or by means of issue documents.

Logistics and warehousing have changed and become even more important. Optimised labor management and improved work processes require that goods and materials are in the right place at the right time in sufficient quantities. As a result, the day-to-day work of the warehouse clerk has become significantly more complex. As a rule, the work is spread over several shoulders and different locations.

This brings new challenges. A modern warehouse management system (WMS) such as Timly ensures the seamless recording of all conceivable material and inventory stocks. The workflow of the WMS software is oriented towards the requirements of practice. With Timly, all employees have a complete overview of movements and processes in the warehouse – including control functions for the warehouse manager. The picking, packing and shipping process is very easy to follow thanks to the inventory tracking of a clever IT solution.

The Solution: Functions and Processes

In order to map the internal warehouse processes in complex environments, certain requirements must be placed on warehouse management software. The data should be stored centrally and be accessible from different locations as easily as possible. Timly’s inventory management system has solved this with a cloud-based system. Users do not have to worry about administration and securing the network. Timly guarantees compliance with GDPR regulations and, with its fine-granular authorisation system, provides a tool to meet data protection and data security requirements.

Crucially, only an internet connection is required to use Timly’s cloud-based WMS. This allows employees to operate the warehouse management system even from changing work locations and from the home office. Flexible categories of goods and materials can be created in the system. Complex information and documentation can be stored for inventory items. Bulk items can be declared as consumables and are primarily defined by the number of items in stock. This also allows the material requirements in the company to be viewed and analysed very precisely.

To call up the profile of a material group, QR codes are available that can be attached as stickers at the storage location or on high-value goods. When goods are moved, every authorised warehouse employee scans the QR code and documents issues to persons, transfers to other locations as well as goods receipts without any effort. This also avoids human error, as no data has to be noted down by hand.

A history is stored in the system for each managed category. This means that it is always possible to trace when which material was issued to whom. If a goods category reaches a critical fill level, automated notifications can be sent to the responsible staff or external service providers. In this way, time-consuming stock control is eliminated and warehouse operating is optimised. The risk of work stoppages due to missing materials is reduced to almost zero.

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Advantage Warehouse Management System: App as Optimisation Factor

Smartphones and tablets have become accepted as multifunctional devices in many areas. Since most employees already have a mobile device, Timly offers an inventory app for accessing the data in the warehouse management system. The camera of the mobile device also serves as a barcode scanner with which a QR code is read and the stored profile is called up. This allows employees on assembly or construction sites to document material consumption in real time.

Since Timly also allows a customer service vehicle to be defined as a so-called container for assigned materials, the fitter on site does not have to worry about the fill levels of consumables. The warehouse management software automatically sends him or the responsible employees in the warehouse a notification. At the same time, it is documented which parts have been installed at a work location. An additional ERP system is not necessary so that the complete internal material flow can be planned and the supply chain management can be kept in view.


The Timly software explained in less than 2 minutes

warehouse management system for efficient warehouse processes

Keep an Overview of Your Inventory – Uncomplicated and Cost-Effective

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Warehouse Management System – Excel Is No Longer an Alternative

For a long time, Excel was considered the ultimate programme for the advanced management of a wide variety of information. Formulas and macros automated inputs and calculations that had been carried out manually until then. But the software dates back to the time when stand-alone PCs were the technical state of the art. The display on mobile devices is hardly reasonable. The more extensive data records become, the more confusing the tables are.

A cloud-based warehouse management system like Timly’s Asset Management Software is designed for multi-user capability. The dynamic display of information is generated in real time from the database. Users only see necessary information. Control panels in the app are designed to be usable even in difficult weather and visibility conditions on site. This reduces the error rate in everyday life and ensures the necessary acceptance among employees. If input processes are complicated, they cause disruptions in the work processes. The risk increases that the prescribed documentation of goods movements is not carried out due to lack of time.

Is There a Professional Warehouse Management System Open Source?

The introduction of a professional warehouse management system causes additional costs. Those responsible in companies have a duty to carry out constant control and optimisation of current expenditure. Since there are several types of warehouse management systems, the use of free software is an alternative that should be examined before introducing a new system. If the functionality of a software exceeds a certain complexity, freeware or open source software is no longer competitive. Systems include responsibly and securely managed cloud storage cost money.

If a software is also used for a key function such as the administration of merchandise management in a company, constant further development and the availability of professional support are indispensable. The timely provision of regular security updates and the adaptation of functions to current requirements are a non-negotiable minimum standard in the professional environment.

If, on the other hand, an inventory software does not cover the entire range of functions required, its use becomes uneconomical because the management of several data inventories in different systems complicates and slows down work processes and thus ultimately causes higher costs than those incurred with professional warehouse management systems such as Timly.

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IT Solutions: Comparison Pays Off

A warehouse management system (WMS), which is often used synonymously with a inventory management system, should be able to map the entire supply chain in the company. It is therefore advisable to thoroughly examine the requirements of a software solution and the functions offered by potential providers.

Buzzwords such as “pick by voice”, the voice-controlled operation, or “pick to light”, the display-based picking, may be criteria in the selection. Timly does not focus on providing isolated solutions. Rather, Timly’s claim is to make any management of work equipment, inventory and materials as simple and effective as possible. The acquisition of additional hardware, such as mobile terminals, or a conversion of existing storage spaces is not necessary.

Hafen & Hof employee scans inventory with warehouse management system

At Hafen & Hof, the Timly app provides an overview of stock levels, flow of goods or even maintenance dates

Feedback from satisfied customers such as the managers of the “Hafen und Hof” commercial yard in Berlin show that Timly is on the right track with this concept. The facility team at Hafen & Hof looks after a wide variety of companies, for example a shipyard, a catering business and a hotel. By using Timly, one software solution is enough to control the entire flow of goods and material management of all assets.

The employees involved appreciate the fact that with Timly there is a central repository for all the information they need. In practice, it also turns out to be particularly valuable that the data stock does not “slumber” on a computer in the office, but is available 24/7 where it has to be worked with. You can find exciting insights into the practical use of Timly at Hafen & Hof and other customers on our use cases page.

No More Empty Shelves! – Take Your Warehouse Management to a New Level

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Intuitive Controll of Your Stock

With Timly you get access to an efficient warehouse management system. A wide range of sophisticated functions makes it easy to digitise your stock.

Manage All Assets

Whether IT resources, tools, machines, vehicle fleet, furniture or contracts: everything in Timly.

Mobile Available Everywhere

Localise your assets with the integrated barcode scanner for smartphones & tablets.

Clever Assignment

Easily assign assets to people, projects, rooms, locations or external service providers.

Digital File Management

Digitally store important information, files, documents, audit trails & contacts for your assets.

GPS Recording

Save the exact GPS location of your assets with one scan. All GPS data historically verifiable.

Maintenance Management

Documentation of repairs & maintenance at the asset location, as well as deadline management.

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