Use of the Inventory Number: Example Construction Industry
Unique inventory numbers are the key to successful tool management. Thanks to labelling the company’s own inventory objects with specific numbers, many failures and losses as well as unnecessary search efforts can be avoided.
Central inventory management
Integrated barcode scanner
Maintenance & service management
Track performance & defects
User & role administration
Record GPS locations
Some construction companies already use classic labels with an item number on the tool. This number has to be found on the magnetic board or in Excel tables during administration. However, especially long object numbers in large companies can be difficult to read by eye. There can be number spinning when reading and comparing in the digital table or on the magnetic pin board in the warehouse. You quickly push the magnet into the wrong column or catch the row with a similar but wrong number.
So that the grinder or the ladder is not accidentally assumed to be in another employee’s trolley, electronic recording of the object number can help. If the number is integrated in the QR code, for example, you only need to scan it with your smartphone or tablet when you borrow or return a tool.
With good inventory management software, the asset number provides access to the full lifecycle tracking of the tool or vehicle. After purchase, a unique item number is assigned and performance data is recorded, and operating instructions and maintenance dates may be stored. In future, every employee will be able to scan the inventory number and access this data.
This makes it easy to check on the construction site whether accessories for the tool used are available in the company. Questions about the technical data of the tool or its age can now also be clarified while on the road.
When it comes to inventorying furniture, vehicles, licences, equipment or tools, even companies in other sectors still like to rely on analogue tools or digital lists that are only available on certain desktop PCs. Thus, all employees always have to go to a special room first for inventory management. But if the inventory is so hard to reach, the temptation to enter changes later increases.
If a staff member borrows a piece of equipment from a colleague “for a short time” and does not want to go down three floors to the room with the inventory list, for example, the chances increase that she will end up forgetting about it or lending it to someone else. If another colleague wants to use the same device, she looks in the inventory list but only finds the outdated location. So there is an inventory number on the device, but in order to discover it, one would first have to ask around in the company for the actual location.
With mobile inventory management software, on the other hand, capturing the inventory number is quick. The indication that something is being borrowed or returned is only a few “clicks” away on the work mobile phone. Because helping to keep the inventory cloud database up to date is so easy with software such as Timly, full transparency on the whereabouts and status of inventory items is more likely to be achieved than using rigid, traditional tools. A digitised inventory accessible via a cloud makes many work processes more efficient.
Assigning Inventory Numbers Sensibly With Modern Software
Reading numbers yourself and typing them out manually was yesterday. Today, labels with scannable QR codes are used, in which the item number is integrated. These are stuck on equipment, furniture, vehicles, etc. to be scanned with a mobile phone or tablet when a change to the inventory object is to be recorded. As a Timly customer, you can use the mobile inventory app, which is available for iOS / iPhone / iPad as well as for Android devices.
The number allows information about objects to be called up in the Timly Inventory software
And this is how you manage your stocks efficiently with inventory numbers:
Overview of the inventory at any time and from anywhere
Compatibility with mobile devices such as smartphones or tablets
Integrated barcode / QR code scanner
Easy mass inventory possible
Assigning the inventory to individual persons or places
Store files, documents or even contacts
GPS location tracking incl. location history
Why Should You Choose Asset Management Software?
Professional and comprehensive software that links inventory numbers and data on equipment, products, tools, vehicles and more offers not only a mobile app but also a web interface for software use in the browser. This way, inventory management can be done in a more secure, modern and time-saving way than with conventional and error-prone solutions.
Intuitive Management of Your Assets
Our inventory software offers you a wide range of sophisticated functions. This way, your inventory is digitalised easily and reliably.
Manage All Assets
Mobile Available Everywhere
Localise your assets with the integrated barcode scanner for smartphones & tablets.
Easily assign assets to people, projects, rooms, locations or external service providers.
Digital File Management
Save the exact GPS location of your assets with one scan. All GPS data historically verifiable.
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Of course, there is the possibility to use free inventory software solutions and checklists for inventory. But is this advisable for a professional management of resources? So much in advance: We are of the opinion that this is not advisable, because free inventory software usually only offers rudimentary functions for managing inventory.
Many companies only realise that maintenance software is needed when it is too late: an important order is due, but the relevant machine suddenly makes suspicious noises. An official letter announces that inspection deadlines have passed or an employee suffers an accident because he was using something with a previously unknown defect.
In this blog post, we would like to show you how you can best manage IT inventory of all kinds with inventory software. Whether in the office, in the warehouse or in the field... you encounter it everywhere. We are talking about IT inventory, ranging from devices such as computers and laptops including installed software, input terminals and barcode scanners to smartphones.