Device Management: As Flexible as Your Company

• Device Management: Growing Companies Develop Increasing Demand
• Is Device Management Software Available for Free?
• How Does Digital Device Management Work?
• What Is Special About Customised Inventory Software?
• Professional Device Management in Companies

Device Management: Growing Companies Develop Increasing Demand

There is no way around effective device management. Whether in industry, trade or construction, all companies have a constantly growing number of machines, tools, and other work equipment. Keeping an overview of this and managing work materials wisely is hardly possible without digital aids. Therefore, modern companies should rely on software-based, centralised equipment management. A complete record can thus be made immediately after acquisition.

After that, however, it is usually necessary to hand out personal devices to employees or assign them to fixed workplaces. Both bring challenges with them. Especially in the handicraft sector, employees have to use their tools at changing workplaces. It may be necessary to hand them over to colleagues on site or even lend them to subcontractors. Keeping written takeover or handover protocols is not very practical in everyday life.

If, however, there is no fixed assignment to individual employees, there is an increased risk of tools being removed from workplaces and later no longer found. Tool management software can help here. With this, you can determine where a tool is located with only a few clicks. Assignments can also be adjusted from mobile devices on site.

Is Device Management Software Available for Free?

Companies have to deal with constantly rising recurrent costs. It is therefore understandable to try to avoid unnecessary expenditure. On the other hand, it should be carefully assessed whether supposed bargains or internal “tinkering solutions” for device management end up being at the expense of effectiveness.

Then there is the risk of unnecessary working time having to be spent on device management on a daily basis. Time that your employees lack for the fulfilment of their actual tasks and that ends up costing you more than a software that is precisely tailored to your application purpose.

For example, corporate data entry in Excel spreadsheets only makes sense in a central location. Multi-user capability is usually only possible to a limited extent. Especially if access is also necessary while on the road, for example on a construction site or at changing loading points. Freeware for equipment management is often limited in its scope of use. You only have real flexibility with a cloud connection and apps optimised for mobile devices.

A software fulfils its purpose above all when it functions intuitively and reliably. Professional inventory management software already pays for itself in that your employees can use it effectively and easily. You are also supported by a competent and permanently available support team.

How Does Digital Device Management Work?

The heart of a digital inventory software like Timly is the central, cloud-based storage space. This can be accessed from anywhere with an internet connection. Access is very simple via a browser or from an app for mobile devices. A software offers different categories and flexibly customisable information fields. In addition to locations, responsible persons, and performance data, operating instructions and maintenance instructions can also be stored in the software for device management.

Employees can be assigned authorisations according to their function. You can create a space-saving QR code for each device. If this is on the device, it is then possible for every employee to access the information they need with mobile phones. Handing over devices is just as uncomplicated as reporting defects. Upcoming maintenance is shown to the employee.

Illustrated by two examples, usage can look as follows:

Professional Device Management in Companies

It is an important part of professional management to be aware of the available resources at all times. With device management systems you have fine-grained query options about your work resources. This way you can always find out which devices are available and where they are currently located.

Your company’s scheduling is significantly simplified by being able to determine when work equipment is available at a central location. This is supplemented by features such as GPS tracking, which avoids tedious searching for materials on large construction sites or at confusing production sites. The ability to retrieve maintenance dates and lease terms helps with long-term planning.

Personal responsibility for work equipment ensures more careful handling. Each employee knows which tool is currently assigned to him or her and what condition it was in when it was handed over. This is particularly valuable where there is a high turnover of staff and little commitment to the employer. Reporting defects does not involve any additional effort.

Whether it’s an office chair, laptop, concrete mixer or wheel loader: with professional inventory software, you can create a digital equipment file for each asset. All important documents and information can be collected there over the entire service life of the equipment. Even in retrospect, evaluations regarding efficiency are possible. You can answer questions from authorities or insurance companies easily and reliably.

The effective and sustainable use of operating resources is supported quite incidentally. After all, the careful use of resources of all kinds not only saves costs. Nowadays, sustainability is part of the self-image of most modern companies. Digital device management is an important building block for this.