Device Management: Growing Companies Develop Increasing Demand
There is no way around effective device management. Whether in industry, trade or construction, all companies have a constantly growing number of machines, tools, and other work equipment. Keeping an overview of this and managing work materials wisely is hardly possible without digital aids. Therefore, modern companies should rely on software-based, centralised equipment management. A complete record can thus be made immediately after acquisition.
After that, however, it is usually necessary to hand out personal devices to employees or assign them to fixed workplaces. Both bring challenges with them. Especially in the handicraft sector, employees have to use their tools at changing workplaces. It may be necessary to hand them over to colleagues on site or even lend them to subcontractors. Keeping written takeover or handover protocols is not very practical in everyday life.
If, however, there is no fixed assignment to individual employees, there is an increased risk of tools being removed from workplaces and later no longer found. Tool management software can help here. With this, you can determine where a tool is located with only a few clicks. Assignments can also be adjusted from mobile devices on site.
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Is Device Management Software Available for Free?
Companies have to deal with constantly rising recurrent costs. It is therefore understandable to try to avoid unnecessary expenditure. On the other hand, it should be carefully assessed whether supposed bargains or internal “tinkering solutions” for device management end up being at the expense of effectiveness.
Then there is the risk of unnecessary working time having to be spent on device management on a daily basis. Time that your employees lack for the fulfilment of their actual tasks and that ends up costing you more than a software that is precisely tailored to your application purpose.
For example, corporate data entry in Excel spreadsheets only makes sense in a central location. Multi-user capability is usually only possible to a limited extent. Especially if access is also necessary while on the road, for example on a construction site or at changing loading points. Freeware for equipment management is often limited in its scope of use. You only have real flexibility with a cloud connection and apps optimised for mobile devices.
A software fulfils its purpose above all when it functions intuitively and reliably. Professional inventory management software already pays for itself in that your employees can use it effectively and easily. You are also supported by a competent and permanently available support team.
How Does Digital Device Management Work?
The heart of a digital inventory software like Timly is the central, cloud-based storage space. This can be accessed from anywhere with an internet connection. Access is very simple via a browser or from an app for mobile devices. A software offers different categories and flexibly customisable information fields. In addition to locations, responsible persons, and performance data, operating instructions and maintenance instructions can also be stored in the software for device management.
Employees can be assigned authorisations according to their function. You can create a space-saving QR code for each device. If this is on the device, it is then possible for every employee to access the information they need with mobile phones. Handing over devices is just as uncomplicated as reporting defects. Upcoming maintenance is shown to the employee.
Illustrated by two examples, usage can look as follows:
What Is Special About Customised Inventory Software?
Inventory software works in an object-oriented way. The special thing about it is that objects are assigned their relevant parameters.
These could be:
- Mileage and operating hours of machines
- Maintenance dates for vehicles or engine-driven equipment
- Condition and damage
- Equipment details and general characteristics
- History of locations and employees
- Spatial or personal assignments
- Licence expiry dates
It can be used to record and manage a wide variety of assets. In addition to classic tools, office equipment and IT devices can also be easily catalogued. Anyone who has ever had to fill out confusing forms will appreciate it when the software “thinks for itself”. After selecting the appropriate category, only relevant information is visible. Comprehensible naming avoids guesswork regarding the content to be entered.
With a cloud-based solution, the provider also takes care of the necessary infrastructure. This includes the availability of the data as well as the security measures for the servers. All you have to do is provide your employees with an end device with internet access. A smartphone with a camera is completely sufficient to access all menu items required on site.
You do not have to worry about additional protection of the network traffic. Access is protected by design and takes place automatically via a securely encrypted connection in order to keep your data secure.
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Professional Device Management in Companies
It is an important part of professional management to be aware of the available resources at all times. With device management systems you have fine-grained query options about your work resources. This way you can always find out which devices are available and where they are currently located.
Your company’s scheduling is significantly simplified by being able to determine when work equipment is available at a central location. This is supplemented by features such as GPS tracking, which avoids tedious searching for materials on large construction sites or at confusing production sites. The ability to retrieve maintenance dates and lease terms helps with long-term planning.
Personal responsibility for work equipment ensures more careful handling. Each employee knows which tool is currently assigned to him or her and what condition it was in when it was handed over. This is particularly valuable where there is a high turnover of staff and little commitment to the employer. Reporting defects does not involve any additional effort.
Whether it’s an office chair, laptop, concrete mixer or wheel loader: with professional inventory software, you can create a digital equipment file for each asset. All important documents and information can be collected there over the entire service life of the equipment. Even in retrospect, evaluations regarding efficiency are possible. You can answer questions from authorities or insurance companies easily and reliably.
The effective and sustainable use of operating resources is supported quite incidentally. After all, the careful use of resources of all kinds not only saves costs. Nowadays, sustainability is part of the self-image of most modern companies. Digital device management is an important building block for this.
Intuitive Management of Your Inventory
With Timly, you get access to efficient working capital management software. A wide range of sophisticated functions makes it easy to digitalise your inventory.
Manage All Assets
Whether IT resources, tools, machines, vehicle fleet, furniture or contracts: everything in Timly.
Mobile Available Everywhere
Localise your assets with the integrated barcode scanner for smartphones & tablets.
Easily assign assets to people, projects, rooms, locations or external service providers.
Digital File Management
Digitally store important information, files, documents, audit trails & contacts for your assets.
Save the exact GPS location of your assets with one scan. All GPS data historically verifiable.
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