Select Page

What Is Digital Asset Management Software System? Definition, Cost & Uses

Digital Asset Management (DAM) software is an innovative technology that makes storing, organizing and harnessing digital content much easier and more impactful. These systems act as a centralized platform that allows you to manage data, images, videos and other digital assets in a more useful way. To help you understand more about this revolutionary technology, this article explores what a digital asset management system is, how much it costs and how it can be used across a variety of environments.

(No credit card required)

model of digital asset management software connections


Angezeigte Bewertungen bei Google für die Timly Inventarverwaltung Software


Proven Expert Bewertungen für die Timly Inventarverwaltung Software


Bewertungen auf Capterra für die Timly Inventarverwaltung Software

Key Takeaways

  • Digital Asset Management (DAM) software is an essential tool that makes it easier to organise and harness digital assets.
  • This innovative technology makes it easier to categorize, store, find and share all kinds of digital assets ranging from documents to videos.
  • By adopting a DAM solution, such as Timly, for your business, you can unlock many benefits such as cost reduction, time-savings and much more.
  • It is a simple system to set up and differs from other tools like content management systems by offering a more versatile way to manage digital assets at a scalable level.

What Is Digital Asset Management Software? Importance and Uses

So, what is digital management software? Digital Management Software is a technology that allows you to store, organize, manage and share digital assets, such as files or images, in a more efficient way. This software acts as a centralized platform where users can access all kinds of assets from a single digital space. By adopting DAM solutions into your business, you can make accessing these assets easier for all individuals in an organization.

Managing digital assets effectively is becoming increasingly important because businesses are constantly growing and adding to the digital content they already have. As the volume of digital content grows, it becomes harder to effectively categorize, compile and navigate – which is why digital asset management software has become necessary for many organizations. Not only does DAM make it easier to manage digital assets, but it can unlock benefits such as improved workflow and reduced time and costs associated with finding digital content.

What Does Digital Asset Management Software Do? The Capabilities

Now, let’s go beyond a digital asset management system definition and look at its features. The main components of a digital management system include features designed with utility in mind, making it an incredibly versatile and effective tool for data management. Most DAM solutions will come with a wide variety of core features that aim to make handling digital assets easier and more effective. Some of these features include:

  • Asset Storage and Organization: These systems create a unified storage solution that allows you to categorize and tag assets for easier organization.
  • Enhanced Search: By harnessing keywords, tags and metadata, digital asset management systems make it easier to search for and find specific assets.
  • Access Management: DAM solutions also make it easier to set up access and permissions, which ensures that only authorized users can access or modify assets.
  • Integration: DAM solutions can be integrated into existing digital infrastructure and tools like content management systems. This ensures that all systems work in harmony, making it easier to harness digital assets across different platforms.

Who Benefits from Digital Asset Management Software? Understanding Its Users

Digital asset management software is an incredibly useful – and versatile – solution. It offers many benefits to a wide range of users that span small start-up businesses to large multinational corporations. Even individual users can reap benefits from this digital tool thanks to its ability to organize digital assets so effectively. Some of the most prominent users who have adopted this technology include:

  • Big Businesses: Large corporations tend to retain a lot of digital assets throughout their operations, which is why they are some of the most common users of DAM software. From ensuring brand consistency to helping to manage marketing resources, big businesses rely on digital asset management software to keep their data organized and readily available.
  • Retailers: Retailers, particularly in e-commerce, also get great use out of this software. From organizing product images to ensuring cohesive branding across sales channels, retailers get a lot of value out of this digital tool.
  • Creatives: People who work in a creative industry, such as photography or video editing, use DAM solutions to help organize their content. This can help with building portfolios, working with clients or even making their creative process more streamlined.
group of people using asset management software

Is there Digital Asset Management Software for Enterprises?

Enterprises could really benefit from the features found in digital asset management software. Thankfully, there are plenty of solutions available that are designed with enterprises in mind, such as Timly. These platforms are built to meet the complex needs of bigger organizations, helping manage large digital asset libraries with ease. With Timly, enterprise organizations can also incorporate advanced security features to keep sensitive data safe and implement collaborative tools to work across departments.

Is there Digital Asset Management Software for Small Businesses?

Small businesses have unique problems that differ significantly from large enterprise-level companies. With that said, even small businesses can benefit from digital asset management software tools such as Timly. It is a scalable solution that can grow alongside your business, giving you the freedom to add new features or storage capabilities to mirror your growth. It can also help streamline workflows, maximize productivity and allow you to get more out of your resources – which are all huge perks that smaller businesses could benefit from.

Is there Digital Asset Management Software for Education Center and Schools?

The education industry is another area that really benefits from digital asset management software. With the right tools, educational institutions can intelligently compile educational resources, retain administrative documents and much more. From sharing assets with students and teachers to streamlining how the organization handles digital content, DAM solutions are the perfect platform to help schools and education centers better manage digital assets.

Opting for a solution such as Timly provides a number of benefits, including enhanced access control for assets and ease of use for educators and students. It even has collaborative features to help teachers and students work and learn together.

Over 500 Companies, Schools and Cities Rely on Timly

Inventarverwaltung Software Siemens Logo
Inventarverwaltung Software Sodastream Logo
Inventar Management Software Panasonic Logo
Inventarverwaltung Software Isar Aerospace Logo
Inventarverwaltung Software Euromaster Logo
Asset Management Software BASF Logo
Inventory Management Software Philips Logo
Inventory Management Software IHK Logo
Inventarverwaltung Software Uni Bern Logo
Inventory Management Software Siemens Logo
Asset Management Software Sodastream Logo
Inventar Management Software Panasonic Logo
Asset Management Software Isar Aerospace Logo
Inventory Management Software Euromaster Logo
Asset Management Software BASF Logo
Inventory Management Software Philips Logo
Inventory Management Software IHK Logo
Inventarverwaltung Software Uni Bern Logo

(No credit card required)

What Are the Core Features of DAM Systems?

Digital asset management systems come equipped with a number of features designed to make organizing digital assets easier. It goes beyond this, though, as the system must also cater to the diverse needs of its user base, which can be quite varied. So, some of the core features you’d expect to find in a DAM system include:

  • Centralized Repository: The centralized repository in a DAM system is where all of the digital assets are stored. By having everything in a unified space, it makes it much easier to locate and manage content.
  • Advanced Search: DAM systems will also provide advanced search functionality, such as enabling metadata tagging for assets. This makes it easier for users to find specific assets by using keywords, file types or dates.
  • Access Control: When it comes to handling digital assets – particularly assets that hold sensitive data – access control is paramount. This feature ensures that only authorized users have access to certain assets.
  • Integration: Another core feature of DAM solutions is their ability to integrate with other pieces of software. This includes tools like content management systems, creative software or marketing tools.
  • Security: DAM solutions also come with advanced security measures that are designed to protect digital assets from unauthorized access. It also helps to maintain regulatory compliance across legal and industry standards, keeping the business legally safe. We go indepth into more of these features and use cases in the link.
person typing on keyboard to input data into asset management software

How Does Digital Asset Management Software Work?

Digital asset management software works by creating a unified platform that allows you to store, organize, share and retrieve digital assets with ease. To do this, the system incorporates a number of key processes into its functionality. These processes include: 

  • Uploading Assets: The first stage in using a DAM solution is to upload your digital assets to it. These could be images, documents, videos or other forms of digital content. During the uploading stage, you can typically bulk upload multiple files at once, speeding up the process.
  • Tagging and Categorizing: Next, all assets are categorized and provided with metadata. This makes it easy to search for and find specific assets using the DAM software.
  • Storage: Digital assets are then categorized and stored in a centralized depository. This is either done on-site or through cloud-based storage solutions.
  • Search: When you have a live set of assets ready to go, you can use your DAM solution to search for specific assets. You can use metadata, tags or other search queries to find the exact asset you need in an instant.
  • Access Control: To use the DAM software, you’ll need to have proper access. The administrator will provide access to authorized users, ensuring that only the right people can view or modify assets.
  • Integration: The DAM software can also integrate other solutions to improve things like collaboration. Content management systems are a great example of software that can be integrated into digital asset management solutions.
  • Analytics: Another important aspect of DAM software is its ability to provide analytics and reporting for assets. This lets you know who is using specific assets, how they are being used and more.

Comparing Dam Software: CMS Vs. DAM

A content management system (CMS) is primarily designed to help with creating, managing and publishing content, particularly online. It is a useful tool to populate websites, blogs and e-commerce pages. These systems typically work with text, but can also handle images and videos. Some of the built-in tools found in CMS platforms tend to focus on editing content to make it easier to publish high-quality output.

A DAM system is quite different from a CMS as it focuses more on asset storage, organization and retrieval. It works with all types of digital assets including pictures, video, audio and text. They are very good at handling large files, such as video, and include things like metadata tagging to find the content more easily. DAM solutions also typically provide greater access control, ensuring that only authorized users have access to assets.

How Much Does Digital Asset Management Software Tend to Cost?

The cost of digital asset management software will vary depending on a few important factors. These include:

  • Recurring Costs: Most DAM solutions offer a subscription service that is billed annually or monthly. The cost depends on the number of users, storage amount and level of functionality.
  • Storage Location: Opting for on-premises storage is more expensive as you have to invest in hardware, so cloud-based storage for which you pay monthly fees is often the better option.
  • Storage Capacity: Costs will rise if you require more storage for digital assets.
  • User Capacity: Costs will also increase if you require lots of users or licenses for the software.

Understanding whether or not DAM solutions are right for you largely boils down to the benefits they can provide. So look into things like how it can impact workflows positively to calculate the potential return on investment it offers. Doing this will let you know whether DAM systems can offer a cost-effective solution for your organization. There’s many examples of digital asset management examples you can choose from.

Timly’s intuitive software explained in under 2 minutes

Timly Digital Asset Management Software Shown on 3 Devices

Digital Asset Management with Timly’s Smart Software

(No credit card required)

Types of Digital Assets and Their Management in DAM Systems

Digital asset management software is incredibly versatile and can work with a wide variety of digital assets. Some of the most common assets used include:

  • Images
  • Videos
  • Contracts
  • Documents
  • Employee Certifications
  • Equipment Maintenance Records

To effectively manage all of these different asset types, DAM software harnesses the power of categorization, tagging and even image recognition to ensure assets are readily available.

Timly Asset Management Software GDPR
Timly Asset Management Software Secure Hosting
Timly Asset Management Software SSL Encrypted

How to Implement Digital Asset Management Software in Your Organization

Implementing digital management software into your organization is a great way to improve how you handle digital assets. To help you understand how to roll this tool out, let’s go over a few tips to make sure you’re doing things right:

  • Perform a needs assessment to understand what type of digital assets you manage, any challenges you currently face and how a DAM system could help.
  • Select the right DAM software, such as Timly, which provides you with all of the functionality you need.
  • Develop a plan for implementing the DAM software and consider the budget and timeline throughout.
  • Migrate any existing digital assets over to the new system.
  • Integrate your new DAM system with other tools such as your CMS.
  • Be sure to offer training and support resources for users so that they can effectively utilize the DAM solution.

A Single Platform for Your Digital Asset Management Needs

(No credit card required)

Frequently Asked Questions about “What Is Digital Asset Management Software?”

What Is Digital Asset Management Software?

Digital asset management (DAM) software is a specialized application that allows you to store, organize and share digital assets such as images, documents and videos. It works by providing a centralized platform to access assets within an organization. Some of the most popular applications for this include Adobe Experience Manager and Timly.

What Does Digital Asset Management Software Do?

Digital asset management software is designed to make it easier to manage, distribute and share digital assets from a single, unified space. It does this by creating a centralized repository for all digital assets and then adding features like metadata tagging to make it easy to track assets. It can also automate a lot of the work for you, essentially streamlining the process of managing digital assets.

Cloud App for Digital Asset Management

Keep track of your digital asset management with Timly. Digitise your processes to easily save time and resources. Book your free demo and experience the wide range of smart Timly functions.

Manage All Assets

Whether IT resources, tools, machines, vehicle fleet, furniture or contracts: everything in Timly.

Mobile Available Everywhere

Localise your assets with the integrated barcode scanner for smartphones & tablets.

Clever Assignment

Easily assign assets to people, projects, rooms, locations or external service providers.

Digital File Management

Digitally store important information, files, documents, audit trails & contacts for your assets.

GPS Recording

Save the exact GPS location of your assets with one scan. All GPS data historically verifiable.

Maintenance Management

Documentation of repairs & maintenance at the asset location, as well as deadline management.

Recommended for you:

Timly 2024 Rebranding Reveal 5

Timly 2024 Rebranding Reveal

This year marks Timly's fourth anniversary, and what better way to start a new and exciting chapter than refreshing our brand to reflect our DNA and bold vision for the future? Join us as we unveil our new bran...

Jun 25, 2024


How to Optimise and Manage IT Assets

This article explores how you can optimise and manage IT assets with smart software tools. Find out how to get the most of your IT equipment and increase your ROI, how to improve your maintenance processes and ...

Dec 15, 2023

Timly perpetual inventory system intro image

Perpetual Inventory System : Advantages and Disadvantages

A perpetual inventory system simplifies and enhances the accuracy of the often challenging annual stocktaking process. This piece looks at its pros and cons, highlighting the indispensable role of cloud solutio...

Dec 14, 2023

Inventory Management Software

Best Inventory Management Software: Must-Have Features

Explore how to make inventory management software part of your business's digital transformation. Includes a brief guide on the best must-have features of inventory software, its many applications and benefits,...

Dec 10, 2023

Timly CMMS Software Intro Image

What is CMMS and Does Your Business Need CMMS Software

Explore how CMMS software solutions help you keep an inventory of all of your company’s assets - digital or physical - and keep on top of maintenance schedules and logs. Includes a brief buying guide.

Nov 28, 2023

GPS Software Asset Tracking Timly Intro Image

GPS Software and Its Use in Asset Tracking

GPS asset tracking ensures quick access to vital business equipment, streamlines processes and dramatically cuts down on theft and loss. The result? Significant cost savings and smoother operations.

Nov 21, 2023

Software Maintenance with Timly Intro Image

Software Maintenance: Strategies and Best Practices

An effective 360° software maintenance system is critical for protecting your business and ensuring legal compliance. Explore the strategies and best practices for implementing the right system.

Nov 13, 2023

Health and Safety Documentation Timly Intro Image

Health and Safety Documentation: What You Need to Know

For any business in the UK with more than five employees, it's essential to have in place a comprehensive set of workplace health and safety documentation. By keeping these documents in a designated health and ...

Oct 27, 2023


The Journey Continues: Timly Welcomes Lansweeper on Board

We are thrilled to unveil our newest partnership with Lansweeper, a market leader in automated IT inventory and network management. This collaboration bolsters Timly's 360° asset management solution, offering ...

Oct 11, 2023

Timly Maintenance Tracker Intro Image

Timly’s Digital Maintenance Tracker: Always Available

A smart maintenance tracker is primarily used to document the maintenance measures carried out on machines and plants in companies. It is thus one of numerous necessary measures in tool and machine management.

Oct 3, 2023

EHS Management Software Timly in action Intro Image

Benefits of an Intuitive EHS Management Software

Occupational safety and health management is an important step in companies. Smart EHS management software makes it easier to keep track of all necessary regulations, safety checks, and inspection dates.

Sep 8, 2023

Mobile Device Management with Timly Intro Image

Restructure Mobile Device Management With Software

Mobile device management is more complex than it might seem at first glance. At the same time, it is becoming more and more important, as smartphones and tablets now occupy a key position in corporate communica...

Sep 8, 2023

Barcode Warehouse Management with Timly Intro Image

Using Barcode Warehouse Management System With Smart App

Using a barcode warehouse management system initially sounds like a small, possibly incidental detail. On closer inspection, a barcode system with the right software creates important conditions for making work...

Sep 4, 2023

Tool Management Solution Timly Intro Image

Tool Management Solution: Software Ensures Order

Finding the right tool management is an important topic in trade and industry. If necessary tools are not available, this usually has unpleasant consequences. Work processes come to a standstill, deadlines are ...

Aug 22, 2023

Simple Stock Management Intro Image

Implement Simple Stock Management With Timly

Simple stock management is one of the most important prerequisites for effective work processes in companies. Consumables and working materials must always be available in sufficient quantities to be able to fu...

Aug 22, 2023

Software Licence Management with Timly Intro Image

Effective Software Licence Management With Timly

Software licence management is increasingly becoming a challenge in IT departments. Many manufacturers of commercial software are moving away from the model of lifetime licences that can be purchased once and t...

Aug 4, 2023

Supply Management with Timly Intro Image

Organize Supply Management Easily – With Timly

A functioning supply management is of enormous importance in modern companies in order to carry out cost calculations and inventory management. This helps companies save money and time.

Jul 25, 2023

Tool Maintenance Software done by workers on laptop

Simplify Your Life With Tool Maintenance Software

Using specialised tool maintenance software solves a handful of familiar problems in many companies. These include requirements such as personal allocation to employees, scheduling maintenance and inspection ap...

May 19, 2023

Timly App Inventory Management shown by two people using computers

App Inventory Management: Maintaining Permanent Control

App inventory management is a logical step towards practicality and user-friendliness. Employees are used to receiving necessary information via a smartphone from their private environment. Most people carry th...

May 16, 2023

Cloud-Based Inventory Management Timly Intro Image Blog

Cloud Based Inventory Management: Easy & Smart With Timly

Cloud-based inventory management is increasingly becoming the standard in companies of all sizes and in all sectors of the economy. The obligation to draw up the entire inventory of the business and to update t...

May 16, 2023

Maintenance Planning on Site with Timly

Professional Maintenance Planning With Timly

Maintenance planning is an important topic in industry and trade. Machines and tools must be in working order. Breakdowns cost time, cause stress and ultimately lead to costs. Clever maintenance management not ...

Apr 21, 2023

Employee checks stock levels with warehouse management system via app

Creating a Smart Warehouse Management System With Timly

Increasingly, a dynamic warehouse management system is replacing the classic warehousing that was common in many companies for decades. There, the warehouse foreman had sole responsibility for incoming and outg...

Mar 23, 2023

CMMS - With Timly on the Way to Maintenance 4.0 18

CMMS – With Timly on the Way to Maintenance 4.0

Truly effective maintenance management (CMMS) can only be implemented with software specifically designed for this purpose. Modern inventory solutions such as Timly follow the holistic approach. With consistent...

Mar 21, 2023

Making Inventory Simple With Software 24

Making Inventory Simple With Software

Conscious use of resources offers real added value for companies. While cost factors have already been optimised in many areas, there is often still potential for savings in inventory management. Last but not l...

Feb 17, 2023

Testing and Marking of Portable Equipment 25

Testing and Marking of Portable Equipment

They are used in every business and are considered indispensable tools - we are talking about portable electrical equipment. However, due to their versatile areas of application, they also have decisive disadva...

Feb 16, 2023

Innovative Inventory Software With Barcode Scanner 26

Innovative Inventory Software With Barcode Scanner

Each type of inventory has its advantages and disadvantages. Ultimately, however, all are labour-intensive and have the potential to disrupt business operations. Timly has addressed this problem by integrating ...

Feb 14, 2023

Innovative Self-Inventory for the Home Office 27

Innovative Self-Inventory for the Home Office

If employees are no longer regularly in the office, it is more difficult to keep track of the materials and equipment. Previous inventory procedures are often no longer adequate now, due to manual counting proc...

Feb 8, 2023

Safety Officer Tasks: Management by Software 31

Safety Officer Tasks: Management by Software

The safety officer tasks are diverse, regardless of whether a company speaks of an EHS manager, safety master or specialist for occupational safety. Keeping an eye on all devices, machines and systems as well a...

Dec 7, 2022

Safe use of ladders with Timly

Safe Use of Ladders: The Digital Checklist

Ladders and steps are everyday and important auxiliary objects and work equipment in many other companies. However, they are usually in heavy use, so that wear and damage are difficult to avoid. Regular ladder ...

Nov 9, 2022

Timly's maintenance app in use at a construction site

What A Good Maintenance App Can Do

Many companies only realise that maintenance software is needed when it is too late: an important order is due, but the relevant machine suddenly makes suspicious noises. An official letter announces that inspe...

Nov 4, 2022

Inventory software IT on a screen

Inventory Software: Effectively Manage IT Assets

In this blog post, we would like to show you how you can best manage IT inventory of all kinds with inventory software. Whether in the office, in the warehouse or in the field... you encounter it everywhere. We...

Nov 4, 2022

IT inventory Excel on a laptop

IT Inventory: Excel as a Useful Solution?

You want to get away from device management with paper lists or magnetic boards? Or do you not yet have a structured and documented overview of your hardware and software? - Then an IT inventory Excel may seem ...

Nov 4, 2022

IT inventory software by Timly

IT Inventory: Software to Manage Your IT Equipment

In order to find software for the increasingly complex IT inventory, many companies ask themselves questions such as "Is there an inventory programme that employees with Windows and Linux can use equally?" or "...

Nov 4, 2022

Tool management with Timly

Timly Tool Software – As Professional as Your Company

Especially in industry and trade, companies need an almost unmanageable number of tools and machines. This is made more difficult by the fact that the work equipment is used at different locations and by changi...

Nov 3, 2022

Inventory database in inventory software

The Advantages of an Inventory Database

Deadlines, equipment locations, statistics and other inventory data are always in demand. But where is the best place to keep a company's object data? - In an inventory software. The heart of such software is t...

Nov 3, 2022

Deadline management with Timly software

Deadline Management With Software: Everything at a Glance

Deadline management is a real challenge in modern companies, as it is difficult to keep track of which tools are in use. Thanks to Timly's software employees have a good overview over their tools and certificat...

Nov 3, 2022

Tool maintenance with Timly Software

Tool Maintenance With Smart Software

Managing tools and machines in a construction company requires a good overview and, above all, time. But with a software for tool maintenance, this is very uncomplicated and fast. Everything is recorded digital...

Nov 1, 2022

IT documentation made easy with Timly

IT Documentation With Modern Inventory Software

IT documentation ensures that increasingly scarce and expensive IT resources are used effectively. This does not mean network plans in which IP addresses, network names and address spaces are documented. Rather...

Oct 31, 2022

Ladder regulations easily managed with Timly

Ladder Regulations – Keeping Track of Current Rules

Movable work equipment such as steps and ladders have a high accident risk, so companies are obliged to check them regularly. Ladder inspections must be correctly documented not only where the German statutory ...

Oct 26, 2022

Create an inventory for your company assets

Create an Inventory: Easy With the Right Software

Modern inventory software can create an inventory practically all year round. It ensures that there is an overview of material inventory goods at all times in an efficient manner. It also manages inspection and...

Oct 21, 2022

Digitally Manage Inventory in Schools with Timly Software 32

Digitally Manage Inventory in Schools with Timly Software

After the application process, many administrators or headmasters realise that with new equipment, networks, licences and contracts come expanded management needs. So it takes a good management strategy to keep...

Oct 21, 2022

Maintenance software free in use at a company

Maintenance Software: Free Versions Available?

There is a cross-industry problem that can lead to safety risks and financial losses: The inefficient management of maintenance and inspection schedules. Complex inventory, such as machinery or equipment, can b...

Oct 20, 2022

Inventory number for efficient asset management

What Is an Inventory Number?

The inventory number is small and inconspicuous, but it is very important. Without it, a lot can quickly go wrong because it ensures order and traceability. For example, if you find a piece of equipment in the ...

Oct 19, 2022

A man on a computer using free inventory management software

Free Inventory Management: Can It Be Done in the Cloud?

A well-organised company is automatically a successful company. Companies depend on having an overview of all resources, work equipment, materials and the entire inventory. This is because the inventory represe...

Oct 19, 2022

Management Excel on three devices

Cloud-Based Solution Instead of Tool Management Excel

The switch from analogue inventory with, for example, magnetic boards in the equipment department to digital tool management already brings companies a great advantage. Some problems can also be solved by tool ...

Oct 19, 2022

Tool inventory on a tablet

Tool Inventory: Advantages of Specialised Software

Equipment, tools, furniture, hardware or virtual assets such as licences have long been managed digitally in many companies. However, programmes without customised features are often used. The consequences are ...

Oct 18, 2022

EHS software used by a company