Manage Employee Training With Timly: Optimally Train and Promote Staff

On this page you will find information on the following topics:

• How Software Helps to Keep Track of Your Employees’ Training and Qualifications
• Making Good Use of Working Time
• Effectively Managing Internal Employee Training
• Internal Employee Training: Examples and How Timly Can Help
• Planning Employee Training: Managing Checklists Online
• Create a Training Concept: Integrating PDF and Other Documents
• Internal Training – Template for Training Makes Sense
• For More Practical Relevance: Employees Training Employees
• Concept Template: Implement Concepts With Timly

How Software Helps to Keep Track of Your Employees’ Training and Qualifications

Regular employee training is a prerequisite for maintaining existing staff qualifications and acquiring additional skills. Employees and entrepreneurs alike benefit from the principle of lifelong learning. Employees are promoted in this way, and identification with their own field of activity usually increases.

In times of a shortage of skilled workers, those in charge benefit from the increased level of training and the loyalty to their own company. In order to be able to optimally manage the subject area of training and further education, the digital personnel file from Timly is suitable. This allows supervisors to keep an eye on the current training status of the workforce at all times.

The practical schedule management ensures that no refresher training and exams are overlooked.

Making Good Use of Working Time

Nowadays, staff training no longer has to be centralised at a training centre. The e-learning offer on the intranet and online courses, also from external providers, save travel time and organisational effort. This type of employee training also ensures flexibility. In this way, times with little work can be filled in a meaningful way.

Employees have the opportunity to learn at their own pace if an on-demand offer is made available. However, if attendance monitoring and training certificates from on-site training are no longer required, there must be another way to record training in a structured manner.

Timly offers a holistic training management software and inventory solution. It is part of the basic principle of Timly to look at staff, their level of training and the work equipment used across all topics. This is the only way to ensure that all staff members have received the necessary knowledge for their work.

Effectively Managing Internal Employee Training

Timly provides a central repository for the most important information on employee training, qualification and the work tools used in the company. The software works as a cloud service and can thus be used from any internet-enabled end device. This ensures that the data stock can always be updated on site.

In addition, there is real-time access to required data. Special attention is paid to the issue of security. The standards of the GDPR are adhered to in the processing and storage of all data records. Only servers located in Germany are used.

Data transmission is exclusively securely encrypted. Timly’s user and authorisation management guarantees that users can only view information intended for them.

Internal Employee Training: Examples and How Timly Can Help

Timly’s software-as-a-service concept ensures that handling the programme is uncomplicated and possible without prior installation or configuration. Flexible on-site use is supported by the app, which is optimised for smartphones and tablets. This offers the possibility of making entries for staff training in the system directly at the workplace or as part of internal training.

Time-consuming transfers and the subsequent maintenance of information in dusty documents are eliminated in this way; instead, the digital personnel file is created within Timly. In their daily work, those responsible always have the opportunity to check whether the necessary credentials and briefings have taken place before assigning tasks and work equipment.

If, for example, there is a need to reschedule at short notice, Timly offers the simple option of searching for an employee with the required qualifications in the system.

The integrated training calendar is also equipped with a practical e-mail reminder function. Employees and managers receive a reminder when temporary qualifications need to be renewed.

Planning Employee Training: Managing Checklists Online

In regular employee training sessions, identical contents are often taught repeatedly. Often there are also already proven familiarisation concepts. Timly offers the possibility to manage checklists digitally. This ensures a uniform quality standard in staff training. In this way, trainers can view training content.

After the training, the points addressed can be ticked off immediately. The documentation on the mobile device also makes it possible that completed forms can be immediately stored in an employee’s profile. Additional administrative work is no longer required.

Create a Training Concept: Integrating PDF and Other Documents

The concept of employee training is often specified throughout the company. With Timly, it is very easy to centrally manage information about training statuses and documents about a completed employee training. Files of all kinds, such as PDF forms or scanned certificates, can be permanently stored in every digital personnel file.

This creates a history of the training that has been carried out. Required documents are always available where they are needed. Centralisation also simplifies staff planning across locations. Those responsible have a constant overview in practical overview tables of which qualifications are available for the individual employees.

Time-consuming searches and enquiries at third locations are no longer necessary. The complete presentation makes it possible to determine in a timely manner whether there are sufficient employees with certain qualifications for individual work areas. In this way, further training can be concentrated on necessary focal points in good time, if necessary.

Internal Training – Template for Training Makes Sense

After completing theoretical modules, trainees usually receive corresponding certificates or even diplomas. In practice, however, training takes place to a large extent within the framework of normal work. A training concept can also be implemented with Timly for internal employee training. The necessary templates can be made available digitally to all trainers.

The central integration in Timly ensures a uniform quality standard throughout the company. The training management has the possibility to view training statuses centrally at any time. The risk that content is inadvertently not taught in practice can be reduced in this way.

For More Practical Relevance: Employees Training Employees

In order to keep the level of education and staff training at a high standard, trainers also need to be regularly trained. In addition to the appropriate soft skills, certifications are sometimes necessary, which are a prerequisite for working in the training sector. With practical filter functions, suitable employees can be identified in Timly.

This means that coordination and scheduling in the training company are no longer a problem. If it is necessary to check certificates on site, they are always at hand via the Timly inventory app. This ensures maximum transparency.