Timly Personnel Management: Making Good Use of Occupational Health Software

On this page you will find information on the following topics:

• How Digital Personnel Files and Inventory Management Increase Safety
• Occupational Medicine in Practice: Important Legal Principles
• Supporting Occupational Health Free of Charge With Software Hardly Feasible in Practice
• Looking for a Manual? Intuitive Complete Package Often Has the Advantage
• Occupational Health Software Free of Charge: Timly App as a Modern Solution
• Specialised Occupational Health Software vs. Holistic Approach
• Occupational Health Software: It Pays to Compare

How Digital Personnel Files and Inventory Management Increase Safety

Using occupational health software simplifies many work processes. It also helps you to comply with important legal requirements. The basic question to be answered is whether you should rely on specialised occupational health software or whether holistic personnel and inventory management software such as Timly is the better choice.

The concept of Timly is exceptional. Information is stored centrally and is available at all important interfaces via the Timly app. Qualifications, safety-relevant briefings and occupational health check-ups of employees are recorded in the same way as safety-related inspections of machinery and equipment. As the person responsible, you can immediately see with Timly whether prescribed examinations have been complied with and whether necessary instructions have already been given.

Occupational Medicine in Practice: Important Legal Principles

The Association of German Company and Works Doctors (VDBW) lists important legal principles on its website.

These include:

– The Occupational Health and Safety Act (ArbSchG): Section 11 of the ArbSchG guarantees workers the right to regular occupational health check-ups. In general, this standard obliges employers to carry out a risk assessment of working conditions and to provide safety instructions.

– The Occupational Safety Act (ASiG): The ASiG deals with the obligation to appoint company doctors and occupational safety specialists. The exact form this takes depends on the size of the company and the individual risk potential.

– The Ordinance on Preventive Occupational Medicine (ArbMedVV): This ordinance describes the type and scope of preventive medical examinations in more detail. It also stipulates, for example, the obligation to keep a preventive medical card index for employees.

– DGUV V2: In its Regulation 2, the German Social Accident Insurance (DGUV) lists specific care and prevention measures for companies of different sizes and work areas.

An elementary component of all legal requirements is legally compliant documentation. This concerns both the safety-relevant circumstances at the workplace and personal measures for the protection of employees.

In order to keep the bureaucratic burden of health care under control and still meet all the requirements necessary to protect your own workforce, it makes sense to use Timly’s inventory software in occupational health. Because Timly links personnel and work equipment in a meaningful way.

Supporting Occupational Health Free of Charge With Software Hardly Feasible in Practice

If you want to introduce software for occupational health, licence costs usually play a role in the decision. Information can be processed in existing programmes such as Excel. Freeware and open source may also be an alternative. However, the amount of work involved should always be considered in relation to the running costs of the software.

Timly is offered as a cloud-based service. The software is available wherever there is an internet connection and a suitable end device. Your network does not have to be opened to the outside. There is no effort for installation and configuration. Timly works out-of-the-box.

The GDPR-compliant setup and protection of the cloud server are already included in the software package. Competent support is available for questions and problems. Timly’s professional team of developers is constantly expanding and improving the software. Your employees do not have to spend valuable working time to administer the required IT infrastructure.

Looking for a Manual? Intuitive Complete Package Often Has the Advantage

The more software products are used in the company, the greater the need for training. Especially programmes that are not in daily use cause uncertainty and time loss. Timly is designed in such a way that required parameters in personnel management and inventory can be flexibly added and adapted. In addition to basic data of all kinds, documents can also be entered.

The digital personnel file contains all necessary information. The fine-grained authorisation system guarantees the necessary data protection when software is used in occupational medicine. The digital equipment file also stores all safety-relevant information and evidence of tools and machines used.

For clearer management of work equipment, there is the container function. Inventory items can be assigned to logical groups, such as a room or a vehicle. The practical calendar function is provided for appointment management. If an employee is due for a medical check-up, the person in charge and the employee receive a message in good time.

Timly also reminds you of due safety inspections for plants and tools. Appointments can thus be easily taken into account in the scheduling process. Locations of work equipment can be viewed in Timly to save time. Only one provider is required for all occupational health and safety requirements in the entire occupational health software.

Occupational Health Software Free of Charge: Timly App as a Modern Solution

Occupational health screening in companies must be documented in the so-called screening file. Competent authorities have the right to inspect its contents for control purposes. Employees may request a copy of the precautionary file after they leave the company. If you use software in occupational medicine, you can use the corresponding forms from the employers’ liability insurance associations natively. With Timly, you have the option of filling out the documents directly on a smartphone or tablet on site and adding them to the digital personnel file via the Timly inventory app.

The advantage of this solution is that information and forms are available in real time to all responsible persons. Access via the Timly app ensures that no further processing is necessary. During inspections, all documents are available without delay. This brings more professionalism and also saves valuable working time. One more reason to use Timly software in occupational medicine.

Specialised Occupational Health Software vs. Holistic Approach

If you decide to use software in occupational medicine, there are many different solutions to choose from. Programmes that are very strongly focused on the medical field have the advantage that numerous adapted modules and interfaces are already available. However, occupational safety encompasses more than just the subfield of occupational medicine. Instruction on machines must be documented, safety checks coordinated and carried out in a timely manner. This cannot be done with specialised occupational health software.

Timly pursues the innovative approach of using a software solution to comprehensively design occupational health and safety in a legally compliant manner. Those responsible can see at a glance whether employees are sufficiently qualified to carry out the intended activities. Overlooked preventive medical check-ups in the workforce and forgotten safety inspections of work equipment are a thing of the past. With Timly, you have the possibility to organise occupational safety holistically and systematically.