Benefits of an Intuitive EHS Management Software

On this page you will find information on the following topics:

• Easily Manage Important Information and Deadlines With Timly
• Occupational Safety as an Important Mandatory Task in Companies and Authorities
• Flexibility, Cloud and Timly App: Using EHS Management Software as a Tool for the Operating Instructions
• Use EHS Management Software to Document Occupational Safety and Health Instruction in a Legally Secure Manner
• Use EHS Management Software for Risk Assessment
• Making Software the Most Valuable Source of Information for Safety Professionals
• Making EHS Management Easy With Software from Timly

Easily Manage Important Information and Deadlines With Timly

It is an important step to organise occupational safety and health management in companies with EHS management software. A multitude of requirements and legal guidelines make it increasingly difficult for those responsible to organise and document all processes in a legally compliant manner on a daily basis. Above all, there is also the responsibility towards one’s own employees. Workplaces must be designed safely, and the risks of accidents at work should ideally be minimised.

With Timly, you have the possibility for the first time to combine all necessary information in one occupational safety software. The digital personnel file contains the training status of the employees, the digital equipment file keeps relevant documents of the work equipment, from the operating instructions with safety instructions to protocols of all safety inspections. The scheduling of training, maintenance and safety checks is also already integrated in Timly. This means that all the prerequisites are in place to implement occupational safety and health management in a practical way with the software.

Occupational Safety as an Important Mandatory Task in Companies and Authorities

Occupational safety as part of compliance in companies is a complex issue. Even public authorities are not exempt from the obligation to review their work processes from an EHS perspective. Those responsible should consider professionalising occupational safety management with software.

Various laws and regulations play a role in occupational safety and health:

– Certain specific laws generally regulate the obligation to take precautions against accidents at work, occupational diseases and to ensure first aid. It transfers responsibility for specific regulations to the accident insurance institutions. It also obliges companies with more than 20 employees, for example, to appoint safety officers.

– The Occupational Health and Safety Act lays down so-called basic duties of the employer. These include risk assessments for workplaces in the company and occupational medical check-ups. Special emphasis is placed on the fact that only adequately qualified and instructed personnel may be deployed for a task. All measures taken must be documented in writing.

– The German Social Accident Insurance (DGUV) specifies the general requirements in its regulations and sector-specific obligations in the DGUV regulations. Among other things, these provide very specific guidance for both authorities and companies.

If you use software to set up occupational safety and health management in your area of responsibility, Timly offers the chance to take all requirements into account right from the start. The software links employee qualifications with safety requirements for the work equipment used. In Timly, your managers can see at a glance whether employees have the necessary qualifications for an assigned task.

The safety status of machinery and equipment is transparent at all times. Prescribed documentation can be kept on site in Timly. The occupational safety software makes it easy for you to comply with all legal requirements without creating bureaucratic hurdles.

Flexibility, Cloud and Timly App: Using EHS Management Software as a Tool for the Operating Instructions

In order to organise EHS management with software, it must be designed to be extremely flexible. A programme is of no use if it turns out in practice that important assets cannot be recorded at all or access to necessary information is not possible on site. Timly’s concept is based on three important pillars:

1. Flexible Categories:

In Timly’s inventory management software, templates for the recorded work assets can be completely freely adapted to the specific requirements on site. This makes it possible to record all conceivable assets and to store precise requirements regarding the necessary qualifications of the operating personnel.

Logical associations, which can be mapped in Timly with the help of the container function, help to take the structures in the company into account. For example, objects can be assigned to rooms or production sections. Documents of all kinds can be saved for each recorded asset. These can be, for example, safety instructions and protocols of the last maintenance.

2. Timly Works Cloud-Based:

The software’s central database is located on a GDPR-compliant server that is administered by the company’s own experts. Users only need an internet-enabled end device. Connection to the company network is not necessary.

Modern encryption techniques and an authorisation system ensure that sensitive data of personnel files in particular, but of course all other information as well, are well protected.

3. The Timly App:

The web app, optimised for smartphones and tablets, ensures that employees can work with Timly at any work location. To access the profile of a piece of work equipment and check that it is properly maintained, simply scan the QR code on the work equipment with the barcode scanner of the Timly inventory app. Mandatory safety checks and any damage or defects detected can be documented in the app and reported to the responsible persons.

Timly becomes an important and permanently available tool when it comes to viewing, supplementing and updating information about one’s own work equipment. This is a good reason to structure occupational safety and health management from the ground up with software.

Use EHS Management Software to Document Occupational Safety and Health Instruction in a Legally Secure Manner

The digital personnel file from Timly is an essential building block for the holistic design of occupational health and safety management with the software. Timly makes it possible to filter the information necessary for the respective task and also to handle sensitive employee data sparingly and carefully. For example, foremen can easily see in an overview which of the available employees have a qualification that is currently required.

Health and safety briefings can be carried out directly on site and permanently documented, for example, via PDF forms in Timly. In the case of inspections by control bodies such as the labour inspectorate, all the necessary documents are available at the workplace at any time with Timly.

Use EHS Management Software for Risk Assessment

The Occupational Health and Safety Act prescribes concrete risk assessments for all work areas in companies and public authorities. So that these do not disappear in folders in the administration office, it makes sense to enter them in Timly. The container function is an effective aid here. It allows risk assessments and the resulting safety instructions for work areas to be bundled. A call-up on site is possible without significant time expenditure via the Timly if you support occupational safety and health management with software.

Making Software the Most Valuable Source of Information for Safety Professionals

An occupational safety specialist must have the possibility to view important information on compliance with occupational safety regulations. Only then can they carry out analyses, formulate goals and advise on their implementation. If you implement and document occupational safety management in your company through software, all the necessary data for the safety officer will be available there. With Timly asset tracking software, there is no additional effort for the compilation of documents and the collection of information.