Digital Inventory Management for Hotels & Restaurants
Inventory Everything
- Digitally capture every type of inventory.
- Flexible category & attribute structure.
Assign Everything
- Assign items to resources via a barcode scan.
- Historically traceable and audit-proof.
Automate Maintenance
- Manage defects & issues via a ticketing system.
- Monitor performance & consumption data.
Expected Results
- Central overview of your entire inventory.
- Ensure operational readiness of your inventory.
Capture and Manage All Company Items Centrally
Manage inventory in the kitchen, service, housekeeping, spa, and administration all in one system – from kitchen equipment and tableware to room furnishings and linens, as well as vehicles and contracts. Relevant information for each item, such as manuals, maintenance and inspection data, locations (e.g., rooms, storage, restaurant), and responsible personnel, is all consolidated in one place.
All Items
Manage equipment, accessories, furniture, tools, fleet, and kitchen technology digitally and efficiently in a centralized system.
Consumables
All Locations
Import Existing Data
Assign Inventory to Any Resources
- Who last had serving cart X?
- When does the dishwasher need maintenance?
- Where is projector Y located?
- Which equipment is reserved for next week’s meeting?
Digital Maintenance Management for Your Inventory
Consolidate all inspections, maintenance, and deadlines for equipment, machines, and systems in one place. Automatic reminders, complete documentation, and easy integration with your service partners provide full transparency over the condition of your inventory.
TICKETING SYSTEM
Centralize All Your Service and Maintenance Requests
Centralize all your service, support, and maintenance requests. The ticketing system automatically creates, prioritizes, and schedules tasks.
Faster processing of service and maintenance cases
Clear accountability through automatic assignment
Complete documentation of every activity
ITEM PERFORMANCE
Leverage Performance and Consumption Data Intelligently
Connected IoT sensors provide real-time data, detect issues early, and help plan maintenance optimally.
Real-time overview of your entire inventory
Early warnings for anomalies or defects
More effective planning and utilization of your resources
DIRECT-ACCESS LABELS
Make Item Data Instantly Accessible via QR Codes
No login required – service partners and customers can report damage or issues directly on the item, keeping information up to date and processes smooth.
Instant access to item data via QR code
Always up-to-date information directly on the item
Faster, more transparent service processes
What Our Customers Achieve with Timly
Hotels, restaurants, and leisure facilities gain greater transparency over their inventory, reduce losses and downtime, and speed up their daily operations – from maintenance and service to scheduling and reporting.
Central Overview
- What do we have?
- Where is the inventory?
- Who has it right now?
- Who needs it where?
Operational Readiness
- When is the next service due?
- Which service partner?
- Service history?
- Documentation?
Time Savings
- Access from anywhere
- Transparent processes
- Digital stocktakes
- Reports
Resource-Efficient
- Fewer outages
- Lower search costs
- Increased employee accountability
- Predictable ROI
ROI of Timly Software for Your Company
Everything at a Glance – Thanks to Timly
"You don’t need to know everything, you just need to know where it is. For us, the answer is: In Timly. – Innovative, paperless, and with minimal overhead. Our site operates 24/7 all year round. Problems can arise at any time. Thanks to Timly, everyone knows what to do, even without a facility manager or caretaker."
Matthias Prillwitz | Project Manager
Efficient Scheduling for Higher Quality at Lower Costs
"With the schedules, we have established an efficient structure that allows us to group multiple devices together. This enables us to save resources and costs while simultaneously improving quality."
Tim Hauke | Operations Engineer
Structured Asset Management with a Clear Interface
"With Timly, we have successfully implemented a structure for managing our machines and equipment. Thanks to a clear interface, all relevant information and photos are available, allowing us to create detailed plans. The collaboration and support from our team make it all very easy! Thank you for that."
Jens Meyer | Technical Director
Fast, Professional Support That Really Helps
"The big difference is the customer support. So far, everything has been resolved or improved very quickly, or we’ve been shown the correct way to do things when we made a mistake. I wish all companies were this professional."
Alexander Mendel | IT Administrator
Features of the Timly Inventory Solution
Digital Stocktaking
Warehouse Management
Ticketing System
RFID Tracking
Versatile Interfaces That Connect Your Systems
Frequently Asked Questions About Inventory Management
Get answers to the most important questions about Timly – the digital inventory management system for your hotel or restaurant business. Here you’ll find helpful information to make getting started and using the system easier.
Timly consolidates all inventory from the kitchen, service, bar, housekeeping, and storage into a central, digitally managed stock overview. Authorized staff can see at any time which items are where, their condition, and available quantities.
Using QR codes and the mobile app, movements such as check-ins and check-outs can be recorded directly on-site, minimum stock levels monitored, and automatic reorder notifications triggered. This keeps equipment, tableware, textiles, and consumables transparent across all areas and allows shortages or overstocking to be identified early.
Yes. Timly supports multiple locations, branches, and individual properties within a hotel or restaurant chain in a single system. Separate units or locations with their own inventories and permissions allow you to maintain local oversight while still enabling central reporting, inventory transfers, or cross-location rollouts when needed.
Yes. Maintenance, safety inspections, and other service tasks can be set up in Timly as recurring appointments for each piece of equipment or system, planned, and tracked with automated reminders. All completed actions, reports, and documents are stored in the digital equipment file, ensuring the entire lifecycle is fully documented and always accessible for audits or verification.
Implementing Timly is usually straightforward, as the software is cloud-based and can quickly adapt to existing workflows.
You receive support through personal online demos, onboarding assistance, helpful materials such as the welcome guide and tutorials, as well as ongoing support from the customer success team, which assists with setup, data migration, and training your staff.
Yes. Existing inventory lists can be exported from Excel or your ERP system as a CSV file and then imported into Timly using the importer. The columns (e.g., inventory number, location, category, stock) are mapped to the corresponding fields in Timly, allowing your existing inventory to be integrated without duplicate data entry.
The software is hosted in secure data centers in the U.S., with servers compliant with industry standards such as SOC 2 and ISO 27001 for data security and privacy. Combined with encrypted data transmission, strict access controls, and a data processing agreement in line with U.S. privacy regulations, Timly provides a high level of protection for your data.
Yes. You can either book a free online demo with an expert or start a non-binding 10-day trial of the Timly inventory software yourself and test the features with your own data—completely risk-free.
Count Less, Spend More Time With Your Guests – Organize Your Inventory Now With Timly!
