Medical Devices Regulations: Manage Inspection Dates with Inventory Software

Keeping an Eye on Medical Devices Regulations and Maintenance With Inventory Software

There are hardly any more sensitive areas of work than health care. Despite all economic constraints, it is still primarily not about profits and losses, but about people’s health and lives. The inventory plays a special role in this. It must be ready for use in an emergency. Regular maintenance and adherence to safety checks are a basic prerequisite for this.

The working time of nursing staff is extremely valuable. Do not burden your highly qualified nursing staff with unnecessary bureaucratic procedures. Inventory management must be simple, fast and intuitive. Timly is an all-in-one solution for inventory management. The software shows its particular strengths in the combination of all integrated functions. These not only allow a permanent overview of the locations and condition of the inventory.

It also shows necessary maintenance and required qualifications of the assigned personnel. Inventory software like Timly works on a simple principle. Every work equipment and other asset, from office chairs to vehicles, is recorded when it is put into operation. It is given a QR code, with the help of which the profile of the item can subsequently be called up by simply scanning it. All the necessary information is stored in it.

In the case of furniture, this may only be the name and location. For complex medical equipment, on the other hand, descriptions, operating instructions, maintenance dates and test certificates can be stored. The profiles are deliberately kept so flexible that they can be adapted for every conceivable object. The data is stored in a cloud memory. The provider takes care of its GDPR-compliant administration.

Your employees can access it with any internet-enabled device. Timly offers an optimised app for smartphones and tablets. When taking over a device and preparing medical treatments, your employees are thus able to check the proper condition of each device used – for example, compliance with all maintenance and inspection dates. Your staff can report problems immediately using the app. This can be combined with a ticketing system that optimises the repair process.

Medical Devices Regulations – How Often Does Your Inventory Need to Be Inspected?

The intervals of each inspection must be calculated in such a way that defects that occur according to experience can be detected in good time. According to medical devices regulations, an inspection must be carried out after 24 months at the latest.

The wording of the ordinance puts the onus on the operator. It is up to him to determine inspection intervals for each specific case. These can be highly individual. Inventory software with an integrated maintenance planner provides your employees with an instrument that allows them to determine at any time whether a medical device inspection is due. The risk of a safety check being lost in the stressful daily routine of medical facilities is minimised.

The Timly medical device maintenance planner simply explained in under 2 minutes

Medical devices regulations on 3 devices

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Medical Devices Regulations – What Does It Involve?

Medical devices regulations must be carried out in accordance with the generally recognised rules of technology. Detailed protocols with responsible persons and possible measured values must be prepared.

This means that maintenance and inspection instructions must also be individually recorded. You can do this with Timly for each device category in the profile of the medical device. All authorised employees have uncomplicated access to the test documentation with their smartphones or tablets stored in the workspace.

Who Is Allowed to Carry Out Medical Devices Regulations?

Depending on the device, it is always explicitly specified which group of persons may carry out a medical device inspection. In general it can be said that the persons carrying out the test must have the relevant professional training and must not be subject to any professional instructions.

In some cases, special certificates are required. If you use your own employees for the inspection procedures, you can also store their suitability in the Timly software. It can also be used to record the validity of any training certificates that may be required.

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Medical Device Inspection: X-Ray Equipment and Other Highly Sensitive Devices

In the manufacturing industry, breakdowns of machines and tools are annoying and may cause financial losses.

In the medical sector, on the other hand, there is a concrete risk that improperly working equipment will endanger the health of patients and staff.

Working in the X-ray sector, for example, is risky. Diagnoses and measures to be taken partly depend on the results of complex medical devices.

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Keep track of all medical devices regulation dates with Timly

Those responsible in the medical sector should therefore do everything to ensure that medical inventory functions reliably and safely. Inventory software can effectively support you and your staff in this.

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Intuitive Management of Your Inventory

Our medical equipment management software offers you a wide range of sophisticated functions. This way, your inventory is digitalised easily and reliably.

Manage All Assets

Whether IT resources, tools, machines, vehicle fleet, furniture or contracts: everything in Timly.

Mobile Available Everywhere

Localise your assets with the integrated barcode scanner for smartphones & tablets.

Clever Assignment

Easily assign assets to people, projects, rooms, locations or external service providers.

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Digital File Management

Digitally store important information, files, documents, audit trails & contacts for your assets.

GPS Recording

Save the exact GPS location of your assets with one scan. All GPS data historically verifiable.

Maintenance Management

Documentation of repairs & maintenance at the asset location, as well as deadline management.

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In this blog post, we would like to show you how you can best manage IT inventory of all kinds with inventory software. Whether in the office, in the warehouse or in the field... you encounter it everywhere. We are talking about IT inventory, ranging from devices such as computers and laptops including installed software, input terminals and barcode scanners to smartphones.

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