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Network Inventory: Software-Based Management of Licences and IT Devices

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Network inventory - Timly software in use
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Managing licences and tools at a construction site

Network Asset Management With Professional Inventory Software

Network inventory is taking up more and more space in the IT management of companies. After all, the scope of the entire IT infrastructure is increasing. It can become difficult to maintain an overview when the network becomes more complex. On the one hand, especially larger companies today have a multitude of small and large IT devices, some of which are used by mobile employees and some of which are basically located at different company sites.

Furthermore, network inventory also includes the administration of the installed software and the monitoring of the maintenance of the electronic devices. Here, it is important to comply with inspection intervals, to document repairs and to renew licences in good time and thus at a lower cost. Fortunately, network inventory software is now available to support you in the administration of hardware and software.

For an up-to-date and continuous inventory of your IT environment, you need a network inventory tool that can be operated as intuitively as possible by several employees. After all, a comprehensive overview of existing resources and network components is the basis of any successful IT documentation.

Not only during the annual inventory should a company ask itself which devices are used in the network and what their condition is. Rather, modern asset management relies on company employees being able to find and independently update data on their devices and programmes at any time. Nowadays, complete network inventory is possible without much effort. After the initial setup of cloud-based inventory software, the ongoing collection of device and software data is spread over several shoulders and therefore becomes more reliable.

Device locations, maintenance periods, licence periods and other data can be accessed (with appropriate passwords) from different computers, tablets and smartphones. Since a specific person no longer has to be contacted for every device search or software licence question, the overall time spent on inventory management is reduced for company stakeholders from different departments.

Network Inventory With OCS Software?

Some IT departments decide to manage their network components with OCS software. Such “Open Computer and Software – Inventory Software” automatically collects data about hardware and software in the network. Here, IT assets are listed by a kind of crawler that goes through Windows, Linux and other operating systems to collect information independently – similar to an internet search engine.

For Windows computers, many administrators rely on Active Directory Services. These are helpful, among other things, for assigning authorisations to users in the network, for example, when it comes to who may use which network device and when.

Central inventory management

Individual set-up

Assign inventory


Integrated barcode scanner

Maintenance & service management

Track performance & defects

User & role administration

Record GPS locations

Inventory number overview

However, these two low-cost options for network inventory do not help to make physical locations of devices visible to employees outside the IT department or to make user manuals easily available to end users. Nor do they allow computer users from different departments to update licence data or enter defects into the inventory database on their own.

A network inventory with asset tracking software such as Timly, on the other hand, can be understood by people with very different educational backgrounds. Device information and software data can be kept up to date more quickly through the participation of the actual users. Should questions arise about digital IT resource management with Timly, a support team is also available to conduct training sessions with your employees if required.

Network inventory on mobile devices

Simple, Permanent Documentation of IT Networks

If several or even all employees are authorised to make entries in the inventory database of the company network from their personal devices, IT managers are relieved. They can concentrate on their core tasks instead of taking defect reports on the phone or answering questions about borrowed notebooks.

For an IT inventory with Timly, QR codes are used, which are attached to hardware with labels. If you want to call up an inventory object quickly and easily in the inventory software, you scan the code directly. You can then assign the device to a person, change its current location or assign a software licence to a device.

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Software licence management has gained in importance since subscription models have prevailed over one-off software purchases. Especially in the case of user licences, management software is helpful in planning on which device a licence is to be used and when.

For IT infrastructures as well as for vehicles or production machines, the responsibility for maintenance and inspections must be clarified in good time. Timly can be used as a maintenance planner for the entire network. Since employees outside the IT department also see the inventory data, due maintenance and inspection dates are noticed sooner and equipment is maintained more reliably.

The network inventory software can be customised during the initial setup. For example, a field for the IP address can be part of the database entry of a network component. The specific data of your hardware and software that you record in Timly is entirely up to you and your staff.

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Manage Your Assets Intuitively

Our inventory software offers you a wide range of sophisticated functions. This way, your inventory is digitalised easily and reliably.

Manage All Assets

Whether IT resources, tools, machines, vehicle fleet, furniture or contracts: everything in Timly.

Mobile Available Everywhere

Localise your assets with the integrated barcode scanner for smartphones & tablets.

Clever Assignment

Easily assign assets to people, projects, rooms, locations or external service providers.

Digital File Management

Digitally store important information, files, documents, audit trails & contacts for your assets.

GPS Recording

Save the exact GPS location of your assets with one scan. All GPS data historically verifiable.

Maintenance Management

Documentation of repairs & maintenance at the asset location, as well as deadline management.

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