Material Management in Companies: More Efficient With Software
Material management is of great importance in modern companies. Resources are becoming increasingly scarce and thus more expensive. Conscious handling of materials not only saves costs, but also stands for sustainable corporate management.
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On this page you will find information on the following topics:
- Use Software for Material Management: Specialisation Pays Off
- Software-Based Material Management, Tasks and Requirements
- Mobile Access to Material Management via App
- Convenience Functions Help Save Money
- Inventory Software Helps With Stocktaking
- More Effectiveness and Professionalism With Inventory Software
Material management at a construction site
Use Software for Material Management: Specialisation Pays Off
An important prerequisite for this is to take an inventory of the material and work equipment used. This gives you a permanent overview of the existing equipment. If you use specialised software such as Timly for the inventory, you will also benefit from several other advantages, such as the integrated maintenance planner and the inventory mode.
An inventory is not only useful for high-quality tools and machines, but ultimately for all kinds of commodities – for example, office furniture as well as hardware and software. But finding suitable software for inventory control is not so easy. Excel spreadsheets or word-processed lists are of limited use. They are not multi-user capable and not very clear if many different types of inventory are to be recorded.
If, on the other hand, you attach importance to up-to-date information, convenient query options and the recording of whereabouts and persons responsible for quality management, then only professional inventory software is likely to meet your requirements for a materials management process without restrictions.
Software-Based Material Management, Tasks and Requirements
The larger a company is, the more unrealistic it is that a single person responsible for recording and updating the inventory can perform the task satisfactorily. Moreover, a lot of potential is wasted if the list is kept well-guarded in the office. With the inventory, a lot of information useful for all employees can be stored in the material management system, such as operating instructions, technical data and maintenance instructions.
This, however, requires access to the data stock from many conceivable locations. For this reason, Timly is designed to be cloud-based. Security requirements were taken into account from the outset (GDPR conformity is of course guaranteed).
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Central inventory management
Individual set-up
Assign inventory
Integrated barcode scanner
Maintenance & service management
Track performance & defects
User & role administration
Record GPS locations
Mobile Access to Material Management via App
Any internet-capable end device is suitable for accessing the material management database. An app optimised for smartphones and tablets ensures maximum mobility. In addition, as each item inventoried can be marked with a space-saving QR code, it is possible to call up the profile without further input. The camera integrated in mobile devices is sufficient to scan the QR code.
The detailed user administration protects against accidental or intentional incorrect entries. Each employee is only assigned the functions he or she needs to perform his or her task. This data rights management complies with the current requirements of data minimisation under data protection law.
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Convenience Functions Help Save Money
Thanks to the Timly concept, possibilities such as the personal allocation of tools to employees, their handover on site, but also the reporting of defects can be exploited in a completely uncomplicated and intuitive way. Each tool can be managed in the inventory software over its entire period of use. It is possible to store all desired parameters, such as maintenance work carried out and upcoming appointments.
A specialised inventory software offers several advantages for the administration. During scheduling, the maintenance planner clearly shows when which machines are not available. In addition, evaluations of the service life, susceptibility to faults and effectiveness of individual machines or tools are possible on request. This is information that would have to be gathered in a time-consuming process using paper files.
Inventory Software Helps With Stocktaking
Most companies are obliged to record the existing operating resources and materials for inventory once a year. It is not uncommon for this to interfere with company processes or for additional employees to be needed for the task. Timly has several solutions for this – a special inventory mode.
Here, a scan with the mobile device is sufficient to “tick off” the respective device. But the inventory software also enables permanent inventory in a company. This requires the constant updating of material management. A requirement that is difficult to implement without specialised and flexible software like Timly.
More Effectiveness and Professionalism With Inventory Software
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Knowing at all times what material and work equipment is available is an important step towards increasing the effectiveness and professionalism of a company. With inventory software like Timly, you not only know what inventory is available and when. You can also determine where it is and what condition the material is in. This facilitates long-term and sustainable planning.
Before making important decisions, a look at the programme’s statistical evaluations helps. Material management with in an inventory software specialised for this purpose should therefore be a matter of course for companies.
Gestiona todo tu inventario
Ya sea que necesites gestionar recursos informáticos, herramientas, máquinas, flota de vehículos, mobiliario o contratos, Timly lo hace posible.
Acceso móvil desde cualquier lugar
Localiza tus objetos con el escáner de códigos de barras integrado para dispositivos móviles.
Asignación eficaz
Asigna con facilidad recursos a personas, proyectos, dependencias, ubicaciones o proveedores de servicios externos.
Gestión de archivos digitales
Registra digitalmente información importante, archivos, documentos, auditorías y contactos relacionados con tus inventario.
Grabación de GPS
Registra la ubicación GPS precisa de tus recursos con un solo escaneo. Todos los datos GPS son verificables y se guardan históricamente.
Gestión de mantenimiento
Con Timly, puedes documentar las reparaciones y el mantenimiento en la ubicación de tu inventario, además de gestionar fechas límite con facilidad.
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