Simplify Your Life With Tool Maintenance Software

On this page you will find information on the following topics:

• Inventory Software Brings Several Advantages for Companies at Once
• Record Tool Output With Tool Maintenance Software – These Requirements Must Be Met
• The Tool Management App as a Constant Companion
• Appliance Maintenance: Trade and Other Target Groups
• Tool Management: Freeware Not Recommended
• Tool Maintenance: Excel Template Available Free of Charge – But Not Sufficient in Practice
• Downloads or Software-As-A-Service – Cloud Solutions Are on the Rise
• Tool Maintenance Software: Timly and Other Solutions – Comparison Is Worthwhile
• Using Excel or Lists for Tool Management – No Longer Up-To-Date

Inventory Software Brings Several Advantages for Companies at Once

Using specialised tool maintenance software solves a handful of familiar problems in many companies. These include requirements such as personal allocation to employees, scheduling maintenance and inspection appointments, and reporting and tracking defects. Timly is a specialised inventory software that addresses precisely these practical challenges.

It makes it possible to keep a complete overview of one’s tools at all times. This facilitates many work processes in companies and thus saves money. Incidentally, it strengthens the sustainable use of dwindling resources when tool management is optimised by software.

Record Tool Output With Tool Maintenance Software – These Requirements Must Be Met

In order to realise tool management through a tool maintenance software, some requirements have to be considered. It is important that check-in and check-out must be possible directly at the point of issue without additional effort. Solutions that require reporting via third parties or intermediate steps such as recording on lists on site usually do not prove to be practical. The tool management software Timly therefore relies on a cloud-based connection. The identification of the captured tool is implemented with a QR code.

If tools are to be handed over on site, the person responsible only has to scan the QR code with a smartphone or tablet. Afterwards, he has the option of making the personal assignment to an employee. Because only an internet connection is needed to access the Timly database, this can be done anywhere, for example on the construction site or in production halls. It is not necessary to open one’s own network.

The data is stored in a GDPR-compliant and carefully secured cloud storage. An authorisation system ensures that employees only have the rights intended for them in the system.

The Tool Management App as a Constant Companion

The high practicality of Timly is also due to the provision of an app optimised for smartphones and tablets. Employees are usually used to using mobile devices. In most cases, they carry a corresponding device with them anyway when performing their work. Feedback from practice shows that it is often considered a comfort function to have access to all the information needed for one’s own work device at any time.

This includes not only locations, equipment details and condition, but also documents such as operating manuals or maintenance instructions. Functions such as reporting and tracking defects and the possibility of requesting and reserving work equipment online make everyday life even easier. Timly also takes care of the planning and management of maintenance and inspection appointments when you use the software for tool management.

Each tool has its own calendar. If desired, notifications about upcoming appointments can be automatically sent to responsible persons or external service providers. Employees can also check that their tools are properly maintained when they take them over. With the Timly’s smart inventory app, every employee has a powerful tool in their pocket that makes their work easier by providing important information.

Appliance Maintenance: Trade and Other Target Groups

Work in craft enterprises is determined by changing workplaces, with conditions that are partly characterised by dirt and weather influences. The same applies to agricultural and forestry enterprises. Finally, working with printed lists or desktop PCs is also not practical in many warehouses and workshops due to the environment. For the use of Timly, these factors play a subordinate role. Light and weather conditions have no influence on the readability of information in the app.

In particularly challenging conditions, the use of special “ruggedised” smartphones can avoid problems. The costs are kept within reasonable limits, as no further requirements are placed on the end device. If tool management is to be done effectively with software, it must be practical. Experience shows that cumbersome and time-consuming workflows lead to avoidance behaviour and thus make tool management unusable.

Tool Management: Freeware Not Recommended

The use of freeware for such an essential function as organising tool management with software can easily lead to problems. As a rule, the developers of freeware do not guarantee that the software will be further developed and made available for years or even decades. Nor is there any entitlement to support and regular bug fixes.

In particular, integration into a network or cloud-based use are usually not possible with common freeware products. In contrast, the introduction of software such as Timly, which is specifically optimised for the purpose of tool management, can be implemented without teething problems.

Tool Maintenance: Excel Template Available Free of Charge – But Not Sufficient in Practice

For many applications, numerous available Excel templates are sufficient without any problems. The more complex the requirements, the sooner an Excel spreadsheet reaches its limits. For example, Excel is not based on a database, so that clarity and manageability suffer as the amount of data increases. In practice, problems often arise when several users have to make changes to the database at the same time.

Making entries on site, from a smartphone, is hardly feasible with Excel in practice. Therefore, the common spreadsheet programme is not a suitable alternative if tool management is to be consistently implemented with a software.

Downloads or Software-As-A-Service – Cloud Solutions Are on the Rise

There are several established providers of software-based tool and machine management on the market. These bring with them a mature and practicable infrastructure. Ultimately, it is likely to depend on the concrete individual case which solution is the right one for a company. Timly relies on the cloud-based approach. This means that in most cases it can be used with the existing hardware. Adaptations to the company’s own IT infrastructure are not necessary, as each end device uses the service autonomously. It has never been easier to be organised than with Timly’s asset tracking software.

Using Excel or Lists for Tool Management – No Longer Up-To-Date

It saves time and money to make tool management practical in companies with software. Personal responsibilities guarantee more careful handling of work equipment. Information is available where it is needed without time-consuming enquiries.

The digital device file of a work tool that is created over time ensures maximum transparency. Locations, responsibilities and the history of maintenance and repairs do not have to be compiled first. The intuitive maintenance planner helps organise all important appointments. Timly makes tool management smart and effective.