Hardware Inventory With Mobile App: Better Manage Laptops, Phones, Beamers or Screens

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Angezeigte Bewertungen bei Google für die Timly Inventarverwaltung Software

4.95

Proven Expert Bewertungen für die Timly Inventarverwaltung Software

4.9

Bewertungen auf Capterra für die Timly Inventarverwaltung Software

Can an optimised hardware inventory really help your company? Do work processes actually become easier when you use inventory management software? – Perhaps your company is one of the many businesses and organisations in which hardware and software have been managed rather carelessly up to now.

Quite a few managers think: It always worked somehow, why do we need a special programme for the inventory of our IT devices? At the same time, however, laptops are not always where you are looking for them and the overview of the computer inventory and IT environment leaves a lot to be desired. Not only since more and more devices are lent to employees in home office should one ask oneself the following question:

Why Is an IT Inventory Using an Excel Template Disadvantageous?

Most companies, of course, try to manage their devices and licences in one way or another. Often, IT asset management consists of individual spreadsheet documents. This is better than nothing, but far from a modern and efficient method of hardware inventory. A lot of inventory data and detailed information is not recorded and has to be painstakingly researched when needed.

Some administrative staff, for example, do not note down data on installed software. This leads to unnecessary duplicate purchases or delays in operations because licences have expired unnoticed. Especially when distributed workplaces require the use of virtual machines, decentralised management of existing software is indispensable. Excel spreadsheets, which may not be accessible from all end devices and work locations, are often of no help.

Printed versions of inventory tables are even more prone to error. They offer similarly few functions as magnetic boards in warehouses and workshops where the whereabouts of equipment are to be recorded. Inventory management of this kind is very dependent on concentrated staff and accessible individual rooms. It already often does not work for furniture, vehicles or tools and is completely unattractive for IT infrastructures.

Employees, after all, are now accustomed to completing administrative tasks through mouse clicks or smartphone gestures. Especially if your company has very extensive premises or a high proportion of mobile workers, hardware inventory with a mobile app brings advantages. After all, hardly anyone will be particularly motivated to go specifically to a certain room with a paper list or to call an administrative assistant just to report the renewal of a licence or the loan of a keyboard.

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This Is How a Modern Hardware Inventory of Devices in Companies Works

Poor site management can result in losses: Company inventory is “forgotten” somewhere or “disappears” because its whereabouts have not been documented over time. If, on the other hand, you make the hardware inventory possible via a mobile app, you make it easier for your colleagues to update data.

A QR code can be generated for the entire IT inventory, but also for vehicles or machines. This is stuck on the object and can then be scanned in using a smartphone or tablet. Various processing options for the object then appear. For a easy inventory monitoring, for example, the location can be saved and updated via the smartphone’s GPS signal – in real time.

In cloud-based hardware inventory management software such as Timly, the location history is then visible from all linked accounts. If you wish, we can implement software accounts for you that work with your existing Active Directory data. This makes it easy for the entire IT department to see which employee recorded the location at what time. If your company owns larger assets, such as excavators or mobile industrial equipment, professional real-time trackers can also be integrated into the inventory management software.

Hardware inventory on a computer screen

Take the Step to Efficient Hardware Asset Management

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The Better Alternative to Hardware Inventory via Excel Template

Unfortunately, traditional methods, often started out of necessity, such as the Excel inventory spreadsheet, do not provide a complete record of all IT assets. At best, they provide a rudimentary overview of licences, devices and maintenance intervals. A complete hardware asset management solution, however, also includes information on the condition of the object, the lending history or linked software assets. A really helpful IT inventory has interfaces to other company software.

In this way, follow-up questions can be answered directly, such as the question of responsibility for the maintenance task or the question of what the object’s current monetary value is. You do not need to keep your own servers ready for the large amount of data collected during the hardware inventory. Our software as a service package includes a connection to the Timly Cloud. You and your employees can access this at any time from the desktop PC in the office, the company telephone in the home office or even the tablet in the warehouse.

If you prefer to use your own server infrastructure for the inventory functions, we will install an on premise solution for you. This is just one example of how our property management software can be flexibly adapted to customer needs. Among other things, we also help you to import existing inventory databases into Timly – if required, also automatically and regularly via our API interface. In addition to hardware management, software inventory is also playing an increasingly important role. Professional programmes are increasingly offered via subscription solutions.

The various desktop or user licences are not always easy to keep track of. To ensure that each employee can use the necessary software at the right time, you can assign it to him or her as an inventory item. In the respective employee profile, employees can also make bookings themselves. The disposition function is suitable for long-term planning of software assets (but also of all other inventory objects). It can be used to reserve inventory for future times and employees, external persons or rooms.

How Is Easy Hardware Asset Management Possible?

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Efficiently Manage Hardware and Software Together

Professional hardware inventory software makes a big difference in everyday business. It improves work processes and ensures greater satisfaction among the staff. In addition, it saves costs that would otherwise be incurred through defects, losses and duplicate purchases after only a short time.

To manage your entire IT infrastructure in a legally compliant and efficient manner, you don’t need to experiment with outdated methods or feature-poor freeware. Proven IT inventory software with customisable features is easy to use and available at a fair price.

Hardware inventory on three devices
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Overview of the inventory at any time and from anywhere

Compatibility with mobile devices such as smartphones or tablets

Integrated barcode / QR code scanner

Easy mass inventory possible

Assigning the inventory to individual persons or places

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Store files, documents or even contacts

GPS location tracking incl. location history

Intuitive Management of Your Assets

Our inventory software offers you a wide range of sophisticated functions. This way, your inventory is digitalised easily and reliably.

Manage All Assets

Whether IT resources, tools, machines, vehicle fleet, furniture or contracts: everything in Timly.

Mobile Available Everywhere

Localise your assets with the integrated barcode scanner for smartphones & tablets.

Clever Assignment

Easily assign assets to people, projects, rooms, locations or external service providers.

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Digital File Management

Digitally store important information, files, documents, audit trails & contacts for your assets.

GPS Recording

Save the exact GPS location of your assets with one scan. All GPS data historically verifiable.

Maintenance Management

Documentation of repairs & maintenance at the asset location, as well as deadline management.

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The Digital Inventory Checklist: Master Your Company Assets With Timly 1

The Digital Inventory Checklist: Master Your Company Assets With Timly

Of course, there is the possibility to use free inventory software solutions and checklists for inventory. But is this advisable for a professional management of resources? So much in advance: We are of the opinion that this is not advisable, because free inventory software usually only offers rudimentary functions for managing inventory.

Timly's maintenance app in use at a construction site

What A Good Maintenance App Can Do

Many companies only realise that maintenance software is needed when it is too late: an important order is due, but the relevant machine suddenly makes suspicious noises. An official letter announces that inspection deadlines have passed or an employee suffers an accident because he was using something with a previously unknown defect.

Inventory software IT on a screen

Inventory Software: IT Assets Effectively Managed

In this blog post, we would like to show you how you can best manage IT inventory of all kinds with inventory software. Whether in the office, in the warehouse or in the field... you encounter it everywhere. We are talking about IT inventory, ranging from devices such as computers and laptops including installed software, input terminals and barcode scanners to smartphones.

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