Managing Medical Devices: Software-Based Deadline Management

Managing medical devices with Timly software

Timly’s inventory software helps you keep an eye on medical inspection deadlines

Managing Medical Devices: Aim and Definition

Managing medical devices is an important task for the health care industry. However, many hospitals and medical practices still manage inspection protocols and deadlines in an inefficient way. If maintenance dates and information on equipment are recorded in Excel or paper lists, this reduces the facility’s productivity.

With modern inventory management software, medical staff can free up time for patients. Medical equipment must be checked at regular intervals to ensure that it can be used safely by patients and users.

The Medical Devices Regulations 2002 in the UK include a visual inspection as well as a functional test, which should follow the recognised rules of technology. Subsequently, monitoring, safety and signalling devices are tested.

An important component is also the testing of electrical safety. Depending on the institution and the medical devices present, metrological checks can also be part of a safety inspection. Such an inspection can be carried out by external companies. It can also be carried out by an appropriately qualified person from your own company. This could be a medical technician, electrician or electronics technician, for example.

Medical Device Inspections: The MHRA

The Medicines and Healthcare products Regulatory Agency (MHRA) is responsible for regulating all medical devices in the United Kingdom. The legally required safety inspection must be carried out at least every 24 months. However, operators of medical devices do not have to keep the corresponding deadlines and inspection records on paper. They can opt for a digital version.

Good medical inventory software not only manages maintenance deadlines, but also contains all the device data that is deemed useful. All medical devices need to be registered with the MHRA so as to ensure compliance. 

Staff with access to the device data enter, for example, the location, details of the manufacturer or the maintenance history, as required. This means that doctors and medical staff no longer spend time unnecessarily searching for material or for defective equipment. The Timly inventory software helps to use human resources where they are really important.

Managing medical devices on mobile screens

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Safety Inspection: For Which Devices Is It Necessary?

A medical safety inspection is intended to detect device defects and hazards in good time so that patients, users and third parties do not suffer any harm.

The obligation to carry out safety inspections exists for all active medical devices that cannot be implanted and are listed in the Medical Devices Regulations 2002.

These include automated external defibrillators if they are not located in public areas. Other examples of devices subject to inspections are infusion pumps, incubators and anaesthesia equipment.

Medical Devices: Detecting Defects in Good Time

The EU Medical Devices Regulation and EU in vitro Diagnostic Medical Devices Regulations are measures for the timely detection of device defects.

Since these inspections are to take place at regular intervals, deadline management is of outstanding importance. It is advisable for a clinic or medical practice to use software that ensures efficient digital planning of maintenance.

Since logs are created during an inspection and repair orders are occasionally necessary, a feature-rich inventory software makes sense. Managing medical devices is easy with the Timly software, since you can also connect external service providers, among others. An internal ticketing system makes it easy to track defects.

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How Often Should Inspections Be Carried Out?

In order to ensure long-term safety in the handling of medical devices, the directive 90/385/EEC on active implantable medical devices (EU AIMDD), the directive 93/42/EEC on medical devices (EU MDD), and the directive 98/79/EC on in vitro diagnostic medical devices (EU IVDD) must be repeated within certain intervals.

In principle, operators of medical devices can set the intervals themselves. This should be done on the basis of experience. The time after which defects are to be expected can often be found in the information provided by the device manufacturer.

Managing medical devices with Timly

Managing medical devices with Timly asset tracking software

To ensure long-term high functionality of your active medical devices, you should not manage the medical inspections with inefficient free software. A specialised software solution for medical device management, on the other hand, can also answer your questions about the profitability of individual devices.

Easily Manage Medical Devices & Their Deadlines With Timly

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Manage Your Assets Intuitively

Our inventory software offers you a wide range of sophisticated functions. This way, your inventory is digitalised easily and reliably.

Manage All Assets

Whether IT resources, tools, machines, vehicle fleet, furniture or contracts: everything in Timly.

Mobile Available Everywhere

Localise your assets with the integrated barcode scanner for smartphones & tablets.

Clever Assignment

Easily assign assets to people, projects, rooms, locations or external service providers.

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Digital File Management

Digitally store important information, files, documents, audit trails & contacts for your assets.

GPS Recording

Save the exact GPS location of your assets with one scan. All GPS data historically verifiable.

Maintenance Management

Documentation of repairs & maintenance at the asset location, as well as deadline management.

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The Digital Inventory Checklist: Master Your Company Assets With Timly

Of course, there is the possibility to use free inventory software solutions and checklists for inventory. But is this advisable for a professional management of resources? So much in advance: We are of the opinion that this is not advisable, because free inventory software usually only offers rudimentary functions for managing inventory.

Safety Officer Tasks: Management by Software 2

Safety Officer Tasks: Management by Software

The safety officer tasks are diverse, regardless of whether a company speaks of an EHS manager, safety master or specialist for occupational safety. Keeping an eye on all devices, machines and systems as well as the further training of colleagues can be challenging for the safety technician if he is not using well thought-out software.

Timly's maintenance app in use at a construction site

What A Good Maintenance App Can Do

Many companies only realise that maintenance software is needed when it is too late: an important order is due, but the relevant machine suddenly makes suspicious noises. An official letter announces that inspection deadlines have passed or an employee suffers an accident because he was using something with a previously unknown defect.

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