Easy Inventory IT: Efficient Management of Hardware and Software

On this page you will find information on the following topics:

• Functional IT Inventory Management for Companies in All Industries
• Can You Use an Excel Template for IT Inventory?
• Modern Software for the Inventory of IT Hardware
• Complete Inventory of Software, Equipment, Furniture and Vehicles

Functional IT Inventory Management for Companies in All Industries

How can a modern and efficient inventory IT succeed? Is there perhaps a software that enables companies and employees to manage IT devices and licences together with the rest of the company inventory?

In fact, there is a proven solution for the digital inventory of the entire IT infrastructure: Timly not only keeps track of the status of company vehicles, the location of tools or the use of software assets. Rather, our inventory programme helps with the comprehensive inventory of IT.

Not only against the background that home office regulations have become more generous in recent years, well thought-out inventory solutions are needed in all industries. In general, the inventory of IT becomes an issue at the latest when a company reaches a certain size. It is necessary to keep track of company equipment that is on business trips and at employees’ homes.

In addition, there are computers and peripherals that are in use in company offices, workshops or warehouses. At the latest when you notice that employees and managers frequently ask “Who actually has that device and where is it?”, you should develop a plan for what IT inventory software can do for you.

Also, don’t forget that virtual machines are increasingly being used and that you can’t rely solely on Active Directory for IT asset management. A professional IT inventory programme, such as Timly, can be adapted to your specific needs.

The fields used in the internal database as well as the user interface can be structured in such a way that employees from very different departments can use the inventory software to quickly find answers, for example, to how often certain devices are broken or what the security status of an inventory item is. In addition to the installed software and hardware, Timly also helps to keep an eye on the furniture and other company inventory.

Can You Use an Excel Template for IT Inventory?

You do not necessarily have to work with an agent-based inventory. You can certainly rely on human entries, but good tools should be in place for this. Many companies still manage their IT inventory (and often other inventory items) manually.

However, paper lists can get lost and magnetic boards are severely limited in their function. In the event of a mishap, there is often no backup. IT inventory without a professional database in the background is therefore inefficient.

If security risks exist due to poorly managed inventory, it is not only inefficient, but ultimately dangerous. Inadequate IT inventory practices include Excel lists. These do not display well on all employee devices from all locations.

Furthermore, it is difficult to integrate images, PDFs or GPS data. Furthermore, in urgent situations, errors in allocation can occur that would not happen when using an inventory database and scannable labels on the devices.

Whoever relies on free DIY versions of software inventory risks opportunity costs. Inadequate IT inventory leads to the forgetting of inspection obligations, maintenance periods or licensing procedures. Computers or smaller IT devices can be lost. Employees spend unnecessary time looking up stationary inventory plans or confuse licences and devices.

To prevent these and similar scenarios, responsible companies opt in the long term for a professional IT inventory solution that convinces with individual support.

Modern Software for the Inventory of IT Hardware

In addition to deadline management, Timly also offers the option of storing documentation or operating instructions directly on the data sheet of an IT asset. This way, your colleagues do not have to search for a long time if they have a detailed question about a device or even a tool or vehicle.

In the event of a hardware defect, good inventory software is particularly useful. It not only collects statistics on the failure rates of company assets, it also enables the tracking of defects and deficiencies via an internal ticketing system and offers a connection to external service providers.

In times when mobile working is becoming increasingly relevant, a cloud-based inventory of IT is more important than ever. In conjunction with our inventory app, changes to device locations or states can be entered easily from mobile devices.

Finally, thanks to the QR code labels, simply scanning them with a mobile phone camera is enough to immediately call up the right page for the company assets in the asset tracking software. If you wish, we can also configure the inventory software so that it can be used on premise. The Timly team will be happy to advise you on how your company can optimally inventory its IT.