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Preventive Maintenance Software: 360° Asset Tracking with Timly

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Beyond basic tools: The business case for Preventive Maintenance Software

Preventive Maintenance Software is not merely a fancy tool, just as work equipment maintenance is not something businesses can neglect. Take the UK, for instance: the Provision and Use of Work Regulations 1998 (PUWER) places the responsibility squarely on businesses and organisations to ensure that work equipment is both suitable and safe.

Yet, for many businesses, equipment upkeep is done in a haphazard manner, and it is not rare for important servicing tasks to fall by the wayside. Beyond the health and safety risks to staff — and the wider public — consider the strain and organisational challenges during an external inspection, or when various departments attempt to coordinate equipment and asset maintenance.

This is where preventive maintenance software makes its mark. Streamlining your asset maintenance means having a transparent plan and schedule, complete with assigned responsibilities and documented procedures. Today, we’re showcasing Timly’s cloud-based 360° solution, designed to address your equipment maintenance needs seamlessly, from any location and device.

Getting to grips with what Preventive Maintenance Software really does

Ensuring that equipment and business assets – from the humble desk lamp to advanced machinery – meet stringent safety standards and best practices is a challenging task. This responsibility includes conforming to guidelines, such as those outlined by the PUWER, and the provisions of the Health and Safety at Work Act and of other regulations.

Work tools, whether it’s standard equipment like ladders or specialised machinery, require thorough maintenance management. With Preventive Maintenance Software, businesses can proactively schedule inspections and routine maintenance in advance and thus make ensure a safe work place. Additionally, any detected defects or wear can be instantly reported, triggering automated alerts to the relevant personnel. This ensures that any necessary remedial action is swiftly taken, further ensuring the safety and efficiency of operations.

Preventive Maintenance Software offers a solution to these challenges. Rather than merely logging checks or ticking compliance boxes, it provides businesses with actionable insights, enabling them to proactively oversee their equipment’s safe operation. This approach not only keeps businesses in line with legal standards but also minimises downtime and mitigates wear and tear. Using this software, companies are equipped to craft detailed maintenance strategies that weave in both regular reminders and specific schedules for essential tasks.

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Why you should use software for your upkeep planning

Using software-based maintenance planning can transform the way you oversee and execute maintenance tasks. Let’s look at Timly as an example to illustrate how leveraging software for maintenance planning can be a total game-changer:

1. Fully customisable: The Timly maintenance planning tool can be fully tailored to your specific requirements. So, for example, you can rename and create the root categories for different types of equipment, such as machinery, work tools, IT tools, etc. Under each root category, you would then associate individual assets and for each asset, you can specify the individual attributes to record, monitor, etc.

2. Accessible anywhere: Timly is a cloud-based app that functions fully and equally across any device – from desktop to tablet to mobile phone. This means that if one of your team spots damage or malfunction, they can scan the barcode label attached to the piece of equipment, and this will redirect to the asset’s record in Timly. There, they can record details about the issues, the actions required, and report the issue to the person in charge.

3. Supports all files: Each asset record can have any number of files associated with it, from pdf to images. What this allows you to do, for example, is take pictures of damage or defect and upload it to the asset record within a click of a button. Or you can upload operating manuals, maintenance guidelines, servicing certificates. In other words, all the documentation you need in relation to an asset’s maintenance history is kept in one place for easy access.

4. Integrated Calendar: The Timly app comes with scheduling and planning capabilities. This means you can log and schedule maintenance and safety checks in advance and set up notifications so the person responsible always knows about upcoming tasks and what needs to be done. Moreover, in your calendar view, you can see all impending maintenance appointments at one glance.

5. Safe Data Centres: Your data within Timly remains strictly yours and is governed by the General Data Protection Regulation (GDPR). Rest assured, we never share or sell your data. We’ve established rigorous technical and organisational measures to ensure the secure processing of your data, and we continually enhance these safeguards.

So, as you can see, using preventive maintenance software like Timly is not simply about planning maintenance. It’s about immediately dealing with issues as they arise and having immediate access to a tool’s or piece of equipment’s full maintenance history with a click of a button.

Keeping track of those all-important equipment servicing deadlines

One of the standout features of Timly is its holistic approach to asset and maintenance management. Through its adaptable profiles and user-friendly app interface, you can effortlessly track every item – from work tools and machinery to company vehicles – throughout their entire lifecycle. The best part? All this can be done using just one software solution, eliminating the need to juggle information from multiple sources.

If you’re already using other software tools or maintenance systems, you’ll be interested to know that Timly offers full API-based integration. For instance, it’s compatible with enterprise solutions like SAP and the IT-Asset-Management software Lansweeper, ensuring a smooth integration of their datasets.

For equipment maintenance planning, a comprehensive view of your assets, their service status, and history is vital. But Timly offers even more. You can track the whereabouts of your assets, who currently has them, and who’s next in line. Gone are the days of wondering where a piece of equipment has vanished to, or trying to recall which office it’s in. With Timly, finding an asset is as simple as checking its record on any device.

Furthermore, Timly’s flexibility truly shines when establishing your maintenance and inspection routines. You can set protocols and activities that your team can easily access, complete, and tick off within the asset’s record. This ensures that everything remains on schedule, and nothing gets overlooked. In short, it’s not just about keeping tabs on maintenance deadlines; it’s about equipping your team for consistent success.

Timly, the effective preventive maintenance software  – HAUSER in Austria shows how it’s done

Preventive Maintenance Software: 360° Asset Tracking with Timly 4
Preventive Maintenance Software Timly shown on several smart devices

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Harnessing predictive maintenance with Timly and IoT

Maintenance frequency often varies based on a myriad of factors. For instance, machinery usage can fluctuate depending on the volume of orders. External factors, such as exposure to high heat or moisture, can also impact the wear and tear of equipment. This is where predictive maintenance steps in, offering a proactive approach to plan for the maintenance of assets that experience dynamic wear.

Internet of Things (IoT) sensors are powerful allies in this journey. They’re adept at capturing critical data points like operational hours, overall performance metrics, temperatures, and fill levels, and transmitting them wirelessly.

Timly’s collaboration with adnexo, a leading manufacturer of industrial-grade IoT sensors, allows you to seamlessly integrate this cutting-edge technology. Through Timly, you can instantly access invaluable insights like the location of assets and their operational hours. Automated notifications can also be triggered based on predefined events, ensuring you’re always in the loop. The sensors transmit data using protocols such as LoRaWAN or NB-IoT, ensuring reliability and efficient data flow.

Moreover, retrofitting these sensors into a variety of machines and vehicles is typically straightforward. Plus, the added perk of real-time tracking through adnexo’s ax-Track platform brings an additional layer of transparency and control. In essence, with Timly and IoT, you’re not just predicting maintenance needs; you’re staying ahead of the curve, ensuring optimal performance and longevity of your assets.

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Staying ahead with Timly’s all-in-one asset management tool

Consistent upkeep and routine inspections greatly minimise the chance of equipment failures. With timely interventions, you can significantly increase the longevity of your equipment, work tools and machinery. Whether these are voluntary or mandated by regulations, this will you maintain high workplace safety standards. Failing to adhere to these standards can result in legal repercussions and compromised employee safety. Conversely, following best practices and legal requirements vastly reduces the risks to your business from downtimes, accidents or lawsuits.
Maintenance Planner using Timly's Preventive Maintenance Software on a smart device

Take care of all your preventive maintenance needs with Timly’s cloud software

As we have seen throughout this article, smart asset management can combine with equipment maintenance. With Timly’s 360° asset tracking and managment tool you have a complete preventive maintenance software. This means you have a powerful all-in-one solution to track your assets but also to service them and thus keep workplace safety at the forefront. This way your businesses can run more efficiently, with uninterrupted operations and practices that are ethical and compliant. 

Simplify Asset and Equipment Maintenance with Timly

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Harness the Power of Timly for All Your Maintenance Needs

Stay on top of all your maintenance schedules, appointments, and deadlines with Timly. Embrace digitisation and witness how simple it is to save time and resources. Experience the broad array of smart Timly features firsthand by booking a free demo today.

Manage All Assets

Whether IT resources, tools, machines, vehicle fleet, furniture or contracts: everything in Timly.

Mobile Available Everywhere

Localise your assets with the integrated barcode scanner for smartphones & tablets.

Clever Assignment

Easily assign assets to people, projects, rooms, locations or external service providers.

Digital File Management

Digitally store important information, files, documents, audit trails & contacts for your assets.

GPS Recording

Save the exact GPS location of your assets with one scan. All GPS data historically verifiable.

Maintenance Management

Documentation of repairs & maintenance at the asset location, as well as deadline management.

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