Ladders Inspection – Digital Safety Management With Timly

Carry out the ladder inspection in accordance with the rules and document it in a sustainable manner

Carry Out Ladder Inspections in Accordance With Legal Regulations

Ladders and steps do not only accompany fitters on their daily way to work. They are both ubiquitous and indispensable in the industrial economy. For this reason, this work equipment is subject to the Ordinance on Industrial Health and Safety, which places it under certain inspection obligations.

However, the practice in many companies looks different: worn or damaged ladders are the result. With the Timly inventory software, not only can damage be documented within seconds, but we also accompany you in efficiently writing down the ladder or stepladder inspection.

In order to give you the best possible conscience when it comes to ladder inspections, we are presenting the functional scope of our digital inventory to you today. With this cloud solution, you are not only in the best position in ladder auditing, but all operational processes of employees can also be documented.

In addition, we present you with the easiest way to no longer misplace important documents on operations.

Testing of Ladders and Stepladders: Current UK Regulations

Legal regulations are intended to provide companies with a high level of safety and reliability in the handling of this equipment.

In the UK, the BS EN 131 ladders inspection is the single British and European product standard, which covers all types of portable ladders (including step, extending and combination). The EN131 ladders regulation thus ensures that the ladder is safe by making them wider, stronger and sturdier. The ladder inspection, however, must be carried out by a specialist with experience and relevant work in the field.

This person can be appointed internally or externally. When choosing your inspector, however, the type of documentation is of great importance. The times when an audit report was written by hand are as good as over.

A well-known problem in manual documentation is the analogue form. In offices and administrations, these reports quickly get lost, which leads you into a bottleneck in the event that you are required to provide evidence of the ladder inspection.

Therefore, these reports should not only be digitised, but made directly digital. This way you are on the safe side when it comes to keeping and presenting a ladder inspection.

Ladders inspection in the Timly app

Never Miss A Ladder Inspection Again

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The Ladder Inspection Works With These Functions

Timly offers a simple and easy-to-understand user interface with space for all important entries for ladder inspection, even for external experts. In this way, you as an entrepreneur or warehouse manager are not busy introducing new workers to the programme.

The inspection and documentation can be done digitally based on many factors. We have summarised the most important advantages and aspects below.

Reminder and scheduling

In future, no ladder inspection will have to be organised as suddenly as before. What always promised a great deal of hectic is now planned by Timly as a software solution in your company.

Responsible employees also find the dates for the ladder inspection in their calendar. This enables efficient work, even with external inspectors.

Simple execution and documentation

Carry out the ladder inspection quickly and easily with Timly via smartphone or tablet and document it digitally on the spot. You can also easily delegate this task to an external inspector, with access to the Timly Inventory App if required.

Record damage in advance

By assigning work equipment in the inventory software, ladders and steps can be assigned to individual employees. They keep the work equipment digitally and traceable for everyone until it is checked out or returned.

Damage and defects can be photographed via smartphone and recorded in Timly. This saves a lot of searching and finding during the ladder inspection.

Timly Inventory Software addresses all of these issues faced during ladder audits. We have made it our mission to support you and save you a massive amount of time with the right digital tool.

This allows you to keep your focus on what is important for your customers at the moment. Timly turns out to be much more than just inventory software. With the ladder check, we were able to set a new standard in the digitalisation of businesses.

Tip: Our cloud solution is more than just an inventory software: convince yourself of Timly too and make a non-binding appointment to present the software. We look forward to demonstrating the full range of functions to you.

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Is Anyone Allowed to Carry Out the Inspection?

Only a competent person is allowed to carry out the ladder inspection according to legal regulations. For this, professional knowledge and work experience are indispensable. These are shown by means of a certificate, which a skilled worker can acquire to further improve his or her career.

To get an overview of the skills and certificates of your employees, Timly helps you in your daily work. Thanks to Timly you can easily ensure that all your ladders work properly, which leads to more safety for the ladder user (work at height). We will introduce you to the functions you can use for optimal traceability.

Ladders inspection with Timly

Certain knowledge is required to test ladders

Employee profiles for proof of knowledge

Within the software, you can map your employees down to the smallest detail. Through customisable fields and properties, knowledge can also be classified and displayed.

This is particularly important for activities that require verification, such as the ladder examination. Assign employees with this qualification a class under which you can recognise them.

Upload documents and files

To ensure that no documents get lost, Timly offers a central collection point for all documents. From work plans to certificates and training documents, everything is stored in the cloud.

Your employees need fewer printouts, less storage space and have a minimised risk of forgetting or losing documents. If we think of the certificate of competence for operating equipment, downtimes on site can be avoided.

Scheduling training courses

Is your employee currently attending a training course? Then you can note this process in the profile and send the automatic appointments to your employee’s mobile phone or tablet.

Thanks to Timly’s own notifications, no more appointments are missed. The learning progress for the leader examination can also be recorded here.

Even if not every employee is allowed to take a ladder exam at the beginning, Timly accompanies you on the way to certification. As a cloud solution, you can store all documents here decentrally and provide them with access rights.

We digitally map your company’s inventory, including all facts and figures. Save time shortly after the introduction of Timly and organise your company with our support. This means that events such as the ladder audit are no longer bureaucratic hurdles.

Always Keep an Eye on Important Deadlines and Dates

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Keep an Eye on the Time Intervals of the Ladder Inspection

The legislator does not fix fixed times for ladder inspection, but at least every 12 months. It depends much more on the operating conditions and the regularity of use. Ladders and steps that are used daily should therefore be inspected at least once a year.

This ensures that work has been carried out conscientiously and carefully. To avoid having to plan these dates on a gut feeling, you can evaluate the frequency of use of an item with Timly. This way you can optimally plan under which load the work equipment is and how often it needs to be inspected.

In order to be able to take a ladder or step to the customer, the employee scans the QR code before leaving. This ensures that the whereabouts are clear and any wastage can be cleared up by the last user of the item. Timly provides you with the number of times a ladder has been used at any given time.

From this, wear and tear and the inspection interval can be determined in just a few moments. The ladder inspection thus becomes even more efficient in planning and execution.

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Don’t Miss a Single Ladder During the Inspection

Operational areas and warehouses can take on unimaginable dimensions for the individual employee. Especially without up-to-date warehouse management, it is difficult to determine the exact number as well as the location of ladders. To help you avoid these problems, Timly provides an accurate map of locations and uses.

We ensure this with the help of QR codes. On the day of the inspection by your employee or an external inspector, all ladders and steps can be quickly located. Failure to inspect just one ladder can lead to fatal errors and insurance problems.

For this reason, it is important to have a clear picture of your ladders and steps inventory and where they are located. Locate your items quickly by searching for the categories “Ladders” and “Steps” within the Timly inventory software. There you will find all items without exception, with associated documents and damage reports.

Ladders inspection on three devices

Timly’s ladder inspection inventory software by can be used on any device

Ladder Inspection by Timly: Efficiency in Processing

Now you are aware of the current standards and conditions of ladder testing. With this knowledge, you as a business owner or warehouse manager will be able to cope with all the challenges you face in the future. Together with Timly as a uniform app and software, entire processes can be optimised and resources saved.

Thanks to modern interfaces to accounting, controlling and other partners, you save yourself duplicate documentation of information. The introduction presents your employees with a new level of productivity and reliability in the handling of work resources.

Could we inspire you for Timly as inventory and documentation software? Then make a non-binding presentation appointment with us today and already carry out your next ladder inspection digitally.

With our digital solution for complex problems in your value chain, we make the everyday life of numerous entrepreneurs and employees easier. Convince yourself of Timly and digitalise your company together with us.

Timly’s Checklist for Ladders Inspection

During a ladders inspection the following features are inspected:

Feet and end caps: are they all there, undamaged, and properly secured?

Braces and cross tubes: no cracks, no denting, and all fixings are secured?

Frame sections: no bending, no creases / cuts / holes / corrosion, and all end tips are secured?

Locking catches: no bending / distortion / corrosion, and they can properly lock and unlock?

Fixings: no corrosion, holes or damage?

Platforms: no bending, cracks, cuts or holes? Secure support bar? Undamaged linkage mechanism?

Rungs: no denting? Undamaged anti-slip surface? All fixings present and secure?

Labels: securely attached and legible?

Rung hooks: no bending / cracks / cuts / holes? All fixings secured? 

Restraint devices: no excessive bending or folding? No excessive force required to open/close restraint devices? All rivets / other fixings are present and secure? No cracks?

Guide brackets: all present and secure? No displacement or looseness? No bending, cracks, cuts or holes? All fixings present and secure? No corrosion?

Intuitive Management of Your Inventory

With Timly you get access to an efficient inventory software for ladder inspection. A wide range of sophisticated functions makes it easy to digitalise your inventory.

Manage All Assets

Whether IT resources, tools, machines, vehicle fleet, furniture or contracts: everything in Timly.

Mobile Available Everywhere

Localise your assets with the integrated barcode scanner for smartphones & tablets.

Clever Assignment

Easily assign assets to people, projects, rooms, locations or external service providers.

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Digital File Management

Digitally store important information, files, documents, audit trails & contacts for your assets.

GPS Recording

Save the exact GPS location of your assets with one scan. All GPS data historically verifiable.

Maintenance Management

Documentation of repairs & maintenance at the asset location, as well as deadline management.

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