Professional Inventory Software – A Must for Every Company

On this page you will find information on the following topics:

• How Systematic Recording of All Assets Makes Work Easier and Saves Costs
• Inventory Management – Hardly Feasible Free of Charge
• Smart Asset Management – App as the Most Important Tool
• Inventory Software Free of Charge: Important Functions Are Usually Missing
• Inventory Software With Barcode Scanner: Already Included With Timly
• Inventory Software With Barcode – Free of Charge Mostly Not Future-Proof
• Inventory Software: Open Source Usually Only Offers Isolated Solutions
• Asset Tracking Software Freeware: German Language Required
• Separate Private and Business in the Home Office With Better Asset Management
• Inventory Software: Free or Not – It Depends on the Scope of Functions

How Systematic Recording of All Assets Makes Work Easier and Saves Costs

Using dedicated inventory software is not a matter of course in all companies. Often Excel tables or even printed lists are still in use. In individual cases, this can have a good reason. However, experience shows that it brings undreamt-of advantages to systematically record all inventory and work equipment.

Timly’s modern inventory software ensures that it is always possible to see where each asset is and what condition it is in. Untraceable work equipment and long-since discarded “car parts” in outdated lists are a thing of the past. Timly also simplifies numerous work processes by providing all the necessary information in real time where it is needed.

Inventory Management – Hardly Feasible Free of Charge

The demand on a professional inventory software is that a wide variety of objects can be intuitively mapped in it. The data stock must be managed centrally and be able to be edited by several users at the same time. Ideally, access can take place via the internet so that it is not necessary to open the company’s own network. At this point at the latest, free or already existing alternatives, such as self-created Excel tables, usually “say goodbye”.

Timly’s inventory management software, on the other hand, makes it possible to usefully record assets ranging from furniture to vehicles and complex machines through flexibly customisable categories. The inventory software is cloud-based and, in addition to guaranteed DSGVO compliance, offers a fine-grained authorisation concept. All employees of a company have access to the required data – whether in the office, on the construction site or in the home office.

Smart Asset Management – App as the Most Important Tool

Inventory software can only be as good as the data stored in it allows it to be. Up-to-date information requires that employees enter additions and current changes every day. To make this possible without significant effort, Timly has developed an app optimised for smartphones and tablets. This is a practical solution, as the majority of employees in a company have a smartphone with them anyway and are familiar with its operation.

Should the use of private devices come into question, there is still no danger of mixing professional and private data, as the Timly inventory app stores all information in the secure cloud storage. Assigning machines on site to personal responsibility as well as check-in and check-out routines for consumables can be easily implemented with Timly. The documentation of damage or a defect report to the workshop is possible directly from the app and is available to those responsible in real time.

The use of Timly can be integrated into the daily work routine via the app without generating an annoying administrative burden.

Inventory Software Free of Charge: Important Functions Are Usually Missing

On closer inspection, free inventory software has disadvantages compared to a professional solution like Timly. The purpose of a digital inventory is to only need one uniform software for all problems concerning inventory management. This means being able to store all conceivable assets with the necessary parameters and documents. Timly has created the container model for this purpose. Objects can thus contain other assets. Thus, a customer service vehicle and the tools it contains become a coherent unit.

Software and virtual machines can be bound to the hardware on which they physically run. This ensures clarity. Timly also integrates appointment management. Objects each have their own calendar in which maintenance and inspection dates, but also licence durations, can be entered. If an appointment is due, the responsible persons are notified in good time. These are just some of the functions that free software usually cannot offer.

Inventory Software With Barcode Scanner: Already Included With Timly

To access the profile of an inventory asset as easily as possible, Timly uses QR codes. These are generated when an asset is recorded and can be attached to it with a space-saving sticker. Afterwards, the camera of the mobile device used is sufficient to call them up. Especially in poor visibility and weather conditions, it is possible in this way to read required documents such as operating instructions. It is also no longer a problem to add information on site.

Inventory Software With Barcode – Free of Charge Mostly Not Future-Proof

The effort required to set up inventory management software for a company from scratch and to label all assets is an important factor. Once those responsible have decided on a solution, it must function reliably for years. This requires permanent work on the software. Errors must be corrected, functions adapted or supplemented. In free software projects, this reliability does not normally exist. You also look in vain for professional support there.

This is different with Timly. There, the focus is on the exchange with customers. Many functions were developed directly from practical requirements.

Inventory Software: Open Source Usually Only Offers Isolated Solutions

The use of open source software has its appeal. Open source programmes are very popular, especially in IT-savvy environments. When used in a professional environment, however, it should be noted that they usually only cover part of the required range of functions. In addition, the apparent advantage of free provision is diminished by the fact that own personnel are required for use and operation, for example to implement and secure the network.

Asset Tracking Software Freeware: German Language Required

In order for an inventory software to gain the necessary acceptance among one’s own staff, some prerequisites must be observed. The language of user guidance must not be neglected. Not every employee is used to using the English language in everyday work. Missing or confusing translations, as freeware often has, should not occur in a professional environment. Timly only uses translations carefully prepared by native speakers. This avoids mistakes and unnecessary queries.

Separate Private and Business in the Home Office With Better Asset Management

Timly makes it possible to manage a company’s assets holistically. Personal assignments and the storage of locations are no problem. In addition, the application of the QR code ensures confusion-free identification. This avoids difficulties when using work equipment in a private environment.

Identification and access to all necessary information about an inventory item is possible with Timly. It is clear at all times where assets are located. Employees, in turn, do not have to worry about managing assigned work assets. They get all the necessary information via the Timly inventory software.