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Professional Maintenance Planning With Timly

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How Inventory Software Ensures a Complete Overview at All Times

Maintenance planning is an important topic in industry and trade. Machines and tools must be in working order. Breakdowns cost time, cause stress and ultimately lead to costs. Clever maintenance management not only increases the reliability of work equipment. As is well known, regular inspections and replacement of wear parts ensure a longer service life of equipment. If a machine does not run “smoothly” for a longer period of time without being noticed, the risk of serious and costly defects increases.

Timly places a special focus on the complex of deadline monitoring in inventory management from the outset. This is ensured, for example, by the integrated maintenance management software and the digital device file, which enable you to plan deadlines professionally. Timly’s holistic view of the inventory naturally includes the condition of work equipment and upcoming deadlines.

Definition DIN 31051 and DIN EN 13306

The industrial standard DIN 31051 covers standards of maintenance and servicing for companies in Germany. Basically, a distinction is made between three different areas:

Inspection: The purpose of this is to examine a machine in detail and determine its condition. The aim is to ascertain the actual condition on the basis of predefined criteria. On the one hand, existing defects are discovered during the inspection, and on the other hand, those responsible receive a report on the current condition.

Maintenance: This process is intended to replace known wear parts before defects occur and to replenish operating materials. The target condition for safe and trouble-free operation is thus maintained through measures to delay the wear and tear of work equipment. In addition, actions to increase effectiveness can also be included.

Repair: Repair is only necessary if faults have occurred. It serves to restore the target state, for example by eliminating defects.

DIN EN 13306 only distinguishes between preventive and corrective maintenance. Inspection and maintenance are part of preventive maintenance, while repair is part of corrective maintenance.

At HAUSER in Austria, maintenance planning is cleverly managed with the Timly app

Professional Maintenance Planning With Timly 4

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Maintenance Types Explained Simply

Timly is suitable for all types of maintenance planning. In addition to appointment management, checklists and inspection records in the digital file of a work equipment, for example, ensure that there is a permanent active exchange of information between the theory and practice of maintenance management.

Standards set by management can be called up in real time on site with the Timly app. Feedback on work carried out is also immediately available to all those responsible. In this way, maintenance and servicing is a holistic and transparent process.

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Maintenance Planning: Definition and Procedure in Practice

In companies, the maintenance planning of machinery and equipment is a dynamic process. In practice, they are rarely handled as clearly as they are defined in the industry standards. Timly offers the necessary flexibility for complete maintenance management and, due to its infrastructure, is a permanent companion of a work tool, so to speak.

The provider ensures this through a cloud-based implementation of data storage. Each piece of work equipment is recorded in Timly’s flexibly customisable categories with the necessary properties and information. In the digital file of the equipment, the rules necessary for maintenance in accordance with regulations find a meaningful storage location. Checklists and maintenance history complete the profile of a piece of equipment.

Stickers with QR codes can be attached to tools and machines for easy access to a tool profile. These can then be scanned with any mobile device and lead the user directly to the required information. An authorisation concept ensures that only designated employees can access the database.

The separation from the company’s own network ensures more security and flexibility. A smartphone or tablet with an internet connection is all that is needed for access. The practical Timly inventory app increases ease of use on site, on the construction site or in the production hall and lets you plan inventory professionally. When employees take over, they immediately see whether all necessary maintenance has been carried out. Service staff from the maintenance and repair department always have all the information about the equipment to be serviced.

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Differences and Similarities

According to the definition, the inspection only deals with the pure inspection of a piece of work equipment. However, due to the reduction of the existing wear stock, for example on braking or safety devices, hazards arise promptly. Therefore, it makes sense to combine maintenance and inspection and to carry out maintenance planning for identified problem areas of machines and systems at the same time.

Since the preventive replacement of components can be a cost factor, it is helpful to have information on the service life and failure frequency of components. This also makes it easier to calculate the expected maintenance costs. All the necessary facts are collected in Timly’s digital device file. Employees report malfunctions and defects, service staff document maintenance planning. This enables those responsible to actively adapt maintenance plans to the specific requirements of their company.

Maintenance Strategies, Examples and Clever Organisation

Those responsible enter maintenance dates in the calendar of a work tool based on technical rules and business considerations. The Timly software automatically sends notifications to the responsible persons at the right time. At this point, it is also possible to involve external service providers, who can be commissioned by e-mail, for example. In this way, even in stressful everyday life, it is hardly possible for a maintenance appointment to be forgotten.

In addition, employees have the option of scanning the QR code with the Timly app on their smartphone when taking over a tool or machine at the start of work. In the profile of the device, it can be checked without any significant delay whether all scheduled inspection dates have been met.

Timly offers valuable assistance in the scheduling of work equipment. The maintenance overview immediately shows which equipment is not available for the scheduled period because an inspection or repair is due.

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Maintenance: Example and Practical Implementation With Timly

Part of maintenance is also the timely repair and elimination of faults on machines. Timly offers the possibility to report defects directly from the app. Depending on the intended reporting chain, the company’s own service staff, supervisors or external service providers are then notified.

The status of the required repair can be tracked with the internal tracking system. In addition, other employees can immediately see that a defect in a piece of work equipment has already been reported. Double entries and time-consuming enquiries with superiors are no longer necessary. With Timly, everyone involved has the same up-to-date information about maintenance and repair.

A Real Challenge: Maintenance and Repair of Machines

Especially in companies with a very large number of machines and tools, the management of maintenance and servicing is a great challenge. If the equipment used is also located at different workplaces and is used by different employees, maintenance management can hardly be managed with conventional means such as lists or tables.

Timly was developed for precisely this reason. It is now being used by a large number of companies in industry and trade. The unanimous opinion of all those responsible so far is that Timly has become indispensable there in a very short time.


The maintenance management software makes it possible: have a clear overview of who has which devices and when they need to be serviced.

Reliably Maintain and Service Your Inventory

Our software for maintenance planning offers you a wide range of sophisticated functions. This saves you time and money in your maintenance management.

Manage All Assets

Whether IT resources, tools, machines, vehicle fleet, furniture or contracts: everything in Timly.

Mobile Available Everywhere

Localise your assets with the integrated barcode scanner for smartphones & tablets.

Clever Assignment

Easily assign assets to people, projects, rooms, locations or external service providers.

Digital File Management

Digitally store important information, files, documents, audit trails & contacts for your assets.

GPS Recording

Save the exact GPS location of your assets with one scan. All GPS data historically verifiable.

Maintenance Management

Documentation of repairs & maintenance at the asset location, as well as deadline management.

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