Healthcare Software – Managing Inspection Dates for Medical Devices

Healthcare Software by Timly

Timly’s inventory software supports you in the management of medical devices

How Healthcare Software Helps You With Medical Device Regulations

Medical device inspections are an important topic for healthcare professionals. There are hardly any areas of work where the correct functioning of devices is so essential. Even small deviations can lead to incorrect treatment and have serious consequences. In addition, workers in healthcare professions are exposed to great stress due to workload and high responsibility.

With healthcare software like Timly, you can ensure compliance with all device regulations. If desired, the software notifies your managers in good time before upcoming inspections. Even the automatic commissioning of maintenance partners via an integrated ticketing system is possible.

In this way, you fulfil your responsibility and relieve nursing staff of tedious administrative tasks. Metrological devices in particular need to be inspected with great care. Their inspection involves determining the measurement accuracy of a device. This is done through calibration or verification. In most cases, the successfully completed process is certified with a test badge and test records. The type, scope and frequency of the tests are specified in special regulations.

What Do Medical Device Inspections Involve?

All medical device inspections must be carried out in accordance with the generally recognised rules of technology for Great Britain, Northern Ireland and the European Union. Details on the recognised rules can be found in the guidelines of the UK government on “Regulating medical devices in the UK“.

The guide includes the legislation that applies in Great Britain as well as the involvement of the MHRA. They also regulate the group of persons who may carry out the tests. This includes competent authorities and institutions as well as employees who fulfil the requirements.

Appropriate certifications are useful. Timly covers this subject area in its entirety. Thus, necessary maintenance and inspection instructions can be stored in the profile of an object. The optional linking of Timly’s personnel management enables those responsible to easily see whether employees intended for an activity have the necessary qualifications.

Healthcare software on three devices

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Regulating Medical Devices in the UK

The Medicines and Healthcare products Regulatory Agency (MHRA) specifies the ordinance with regard to the inspection intervals to be observed. These are specific to each device and range from one to six years.

However, there are also exceptions for devices that must be calibrated more frequently under certain conditions. This brief outline already makes it clear that a maintenance planner considerably simplifies deadline management.

How Often Do Devices Need to Be Inspected?

Timly can answer the question of when the next check is due and whether the previous checks have been positive with a simple scan of a QR code on the device. The software is designed in such a way that it can record any inventory. This is ensured by dynamically adaptable profiles.

A sticker with a QR code serves as an identification feature. The data is stored in a cloud provided by the provider, whose secure administration – in compliance with the GDPR standards – is already included in the running costs. With an internet-enabled device, for example a smartphone, the nursing staff can easily access the profile of each device via the app optimised for mobile devices.

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What Devices Need To Be Inspected?

Since medical devices are used on the human body, they need to be treated with special care. Hence, they must be inspected on a regular basis. Blood glucose meters, for instance, are a special case because they are given to patients. This gives them the opportunity to measure their blood glucose level at home. The control is carried out by a test measurement using a control fluid.

In care facilities or when handing them out to patients for their own use, a healthcare software with a maintenance planner ensures that those affected and those responsible are notified in good time – for example, by e-mail.

Healthcare software by Timly

The healthcare software by Timly notifies you about upcoming inspections

Other measuring devices, such as the blood pressure monitor, are part of the standard equipment of many outpatient and inpatient care facilities. The blood pressure monitor is probably one of the diagnostic devices most frequently used in the everyday work of caregivers. Due to constant use and often changing locations, they are subject to a certain amount of wear and tear. With Timly, you can make personal assignments. Defects can be reported in the field via app.

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Manage Your Assets Intuitively

Our healthcare software offers you a wide range of sophisticated functions. This way, your inventory is digitalised easily and reliably.

Manage All Assets

Whether IT resources, tools, machines, vehicle fleet, furniture or contracts: everything in Timly.

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Localise your assets with the integrated barcode scanner for smartphones & tablets.

Clever Assignment

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Digital File Management

Digitally store important information, files, documents, audit trails & contacts for your assets.

GPS Recording

Save the exact GPS location of your assets with one scan. All GPS data historically verifiable.

Maintenance Management

Documentation of repairs & maintenance at the asset location, as well as deadline management.

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