Be Better Positioned in IT Inventory Management – With Timly

On this page you will find information on the following topics:

• How Authorities and Public Institutions Benefit From Modern IT Inventory Management
• IT Inventory Management Explained Simply: What Are the Benefits
• Why Efficient IT Makes Public Administration Better
• IT Inventory Management Systems Simplify Administration and Planning
• Structuring IT Resources: Solving Tasks With Timly
• Making Jobs Attractive Through Effective IT Inventory
• Schools, Municipalities and Ministries: Timly Convinces in Practice
• Making Public Administration Fit for the Future With Modern IT

How Authorities and Public Institutions Benefit From Modern IT Inventory Management

Being prepared for the future when it comes to IT inventory management is an important prerequisite for being able to cope with upcoming tasks despite tight budgets. IT asset management software helps to use existing resources effectively.

When the procurement for the next budget year is due, the Timly software shows you clearly and quickly where which IT assets are in use and in what condition they are. With Timly, those responsible have a holistic and always up-to-date view of the IT landscape of their organisational unit. In this way, the right decisions can be made quickly even when funds are allocated at short notice.

IT Inventory Management Explained Simply: What Are the Benefits

IT asset management (ITAM) is often one of the fundamental optimisation measures in companies that bring savings and make processes more effective. IT assets, from computers to mice, are seamlessly recorded and accompanied over their useful life. This means that relevant performance characteristics and events are documented. Since this is done across all areas of work, it quickly becomes clear whether resources are allocated appropriately and whether they are used sensibly in individual cases.

Models that are particularly susceptible to repair can be identified. Inappropriate wear and tear of hardware or accessories is noticed more quickly. The recording of peripheral devices in IT administration makes it clear that these are not regarded as wearing parts whose loss or damage would be irrelevant. Personal responsibilities also ensure a more careful handling of work equipment, as experience has shown.

Why Efficient IT Makes Public Administration Better

Authorities and public institutions are often subject to different financial framework conditions than private companies. The allocation of funds is usually decided by higher-level bodies. It is true that all parties involved try to achieve the best possible solutions. Nevertheless, funds are not always available when they are needed. In practice, however, a lack of IT equipment has a very negative impact on work processes. Timly’s IT inventory management makes it possible to record all IT assets of an authority or organisation for IT management and to keep them in focus.

In addition to necessary basic data, detailed information and documents of any type and depth can be stored in the asset’s profile. Whether it is hardware, accessories or software licences is irrelevant. Warranty periods, repair costs and licence duration are just a few of the parameters that can be easily viewed at any time with Timly. This is simplified by the possibility of creating logical links to people, premises and organisational units. Those responsible can see which IT equipment has been assigned to which work area. This way, deficiencies can be identified and surplus resources can be moved.

IT Inventory Management Systems Simplify Administration and Planning

Timly becomes the central information repository for all data and facts related to the assets used in IT administration. Due to the transparent design, employees and supervisors alike benefit from the constant availability of important information. Thus, every authorised person receives valuable assistance via the Timly inventory app, for example by being able to view stored operating instructions or work instructions for an asset.

Information can be exchanged more easily and supplemented or updated on site. The integrated calendar ensures automated management of upcoming appointments. Timly reports due safety inspections, such as the so-called PUWER regulation or necessary licence renewals to the responsible employees in a timely manner.

Structuring IT Resources: Solving Tasks With Timly

When it comes to IT, making administration and public facilities effective means making the most of the options available in each case. Municipalities in particular often have a very heterogeneous set-up and look after a wide range of facilities, from pure administration to the building yard. Timly is designed to be used flexibly. Therefore, the software has been implemented as a cloud-based service. Users only need access authorisation and an internet-enabled end device.

For easier handling, all recorded assets are marked with a QR code. This allows users to call up the profile of each recorded item with the barcode scanner integrated in the Timly app without any effort.

If, for example, unused hardware from sports facilities is to be used at other locations during the week, your employees can adjust the location and responsibilities at any time and on a daily basis. It remains fully traceable where IT assets were used and the current status at the time of transfer can be saved photographically and stored in the profile.

The topic of security is of particular importance at Timly. The cloud servers used are subject to the strict standards of the General Data Protection Regulation (DSGVO) as well as GDPR. Secure encryption protects the transmission of information. Timly’s fine-grained authorisation system ensures data protection. Each employee is only shown the data necessary for his or her task.

Making Jobs Attractive Through Effective IT Inventory

Home office and mobile working have become firmly established in public authorities and public organisations. In some cases, office space is already being saved or occupied by several employees on a rotating basis. When fixed workplaces are no longer allocated, IT inventory management becomes particularly important.

With Timly’s inventory software, you have an effective tool to make the best possible use of available resources. It is always possible to see where work equipment is located and what personal equipment is available to an employee.

A handover to work colleagues can be documented directly on site in the Timly app. Employees no longer have to worry about being held responsible for losses or damage they did not cause themselves. The use of software-based IT management does not necessarily require additional hardware. Common smartphones and tablets are sufficient to be able to use the Timly app to its full extent.

Schools, Municipalities and Ministries: Timly Convinces in Practice

The best proof of Timly’s high practical suitability for IT administration is the numerous feedbacks from satisfied customers. These include, for example, the Ludwigshafen city administration, the Rosenheim district office, the EPFL University of Applied Sciences in Lausanne and the Saarland Ministry of Labour, Social Affairs, Women and Health.

The steadily growing number of users shows that Timly has taken the right approach to managing IT resources. Simplification of administration, a digital inventory, constant availability of information and automation of appointment management are just some of the benefits Timly brings. They thus provide the right answer to resources that are constantly becoming scarcer.