Document Management System Software & System
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Safely Monitor and Track Your Assets With Our Document Management Software System
Manage all your documents in one place. Track, monitor, and upload all your important documents on our robust platform anytime, day or night. Utilize Timly software as an effective document inventory management solution, enabling you to upload and even scan relevant documents for your team.
You can upload any type of document, from licenses and contracts to handbooks and any asset-related documents, for better management. Streamline your business, reduce paper waste, and enhance data accuracy, documentation, and logging. Never stress about finding or losing any asset-related documents again.
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Always Stay Up-To-Date With Your Assets
Document Management Software for Your Asset
Quickly and effortlessly upload your documents using Timly. You can securely upload information about server capacity, or even images of current assets, along with other physical asset documentation.
Secure Asset-File Sharing
Moreover, those with appropriate access can scan the QR code, upload, and save the files. This enables you to audit or track which assets are being utilized, which ones require maintenance, and which assets have been returned.
Search and Read Asset Information
For instance, if you intend to use MS Office, you can simply scan the QR code, obtain asset information, and retrieve the license key of the asset. This consolidates physical asset information into a one-stop location.
Preview Asset Documentation
With all documents stored on a single platform, it's easy to retrieve files and preview them. Users can view asset documentation, which can be helpful to those who want to quickly skim and understand the starting point of the document.
Timly also ensures that only those with the appropriate access can preview the document. Users without access won't be able to preview it. Additionally, you'll be able to track the status of each physical asset, and auditing the usage of items is straightforward.
Over 600 Companies, Schools and Cities Rely on Timly
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The Timly asset tracking software in use at SodaStream
How Does Timlyโs Clients Use Document Management System Software to Streamline Operations
By using our document management software system, you can update and track the status of each asset.
Optimized Device Management With Innovative Self-Inventory
SodaStream is the world market leader for water sparkling systems for domestic use and has a lot of IT equipment at its various locations. Many colleagues now work from their home offices. A digital solution for the efficient management of IT end devices became necessary...
Panasonic x Timly: Driving Technological Innovation
One of the most remarkable aspects of human ingenuity is our ability to innovate. Innovation is embedded in the DNA of consumer electronics giant Panasonic, which has diversified into a number of sectors, from heavy industry to construction...
Manage Video Equipment Efficiently Without Much Effort
The Hamburg media company always does outstanding journalistic work and is characterized by independent reporting. In order to maintain journalistic quality, the teams work with highly specialized devices โ these need to be managed efficiently...
Smart City Asset Management โ Timly in Use at DIGOOH
The core business of DIGOOH Media GmbH in Cologne is to manage digital city light posters (DCLP) for outdoor use in various cities in Germany. The challenge here lies in making the clientโs communication message always available at the right time, in the right place...
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Upload and Access Documents Anytime
Our document management software system enables you to manage your documents from anywhere and at any time. Our secure login and platform allow you to upload and access asset-related documents in real-time.
Know the Status of Each Asset
If need to know who is holding a particular asset or if the asset is currently in use, you can find out by using our robust QR code scanner to obtain information about that device. Additionally, you can retrieve or obtain a certain asset’s handbook, invoices, or maintenance history.
Search License Information With Ease
If you are searching for a licensed asset such as MS Office, Windows OS, or any other downloadable asset, you can do so by searching for the asset information and retrieving the license information. This makes it easy and efficient because everything is available online, eliminating the need to search or worry about losing the license key.
Upload Documents Securely
By using Timlyโs document management software system, you can upload and store documents safely and securely. Timly employs high-end encryption and ensures that information about assets is accessed only by authorized personnel.
Quick Onboarding
You don’t have to spend a lot of time learning about Timly. Our intuitive, easy, and robust platform makes it simple to navigate the software. The system software’s easy learning curve is always appreciated by our friendly support team.
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Easy to Use Document Management System Software
Access your asset documentation in one place by using Timlyโs centralized document management system software.
Obtain Asset Information Securely
Manage, search, and upload documents for each asset. This includes handbooks, invoices, personnel accessing them, and even records of defective items.
Upload images of asset information
If you want to determine the condition of each asset or if the asset requires repairs, you can upload images of the asset for the necessary action to be taken.
Monitor Asset Performance
If you want to assess the performance of an asset, you can do so by accessing the document history of the asset. Additionally, you can upload the current asset performance if you are using it for future reference.
Schedule Asset Maintenance
You can use the asset maintenance history to schedule future maintenance of an asset and also utilize the information to audit the lifecycle of the asset.
Upload Documents From Anywhere
Timlyโs cloud-based application lets you upload and review documents from wherever you are located.
Manage Any Document Related to Your Asset
Our document management software system not only focuses on licenses, handbooks, and maintenance logs but also includes invoices, warranties, and manuals in one place.
Timly
Smart, intuitive software
Other solutions
E.g. Excel, manual lists, etc.
Problems
Access to Data
Change History
Data Protection
Asset Images
Scanning Capabilities
Deadline Management
.
Timly
Smart, intuitive software
.
Instantly available (all devices)
Complete history of changes
Fully GDPR compliant
Easily attached to items and displayed
Integrated barcode scanner saves 90% time
Automated deadline management for assets
.
Other solutions
Eg. Excel, manual lists, etc.
.
Not available across devices
No change history available
Data storage not GDPR compliant
Displaying asset images problematic
No integrated scanner
Not available
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Reduce Waste and Save Money With Timly
By providing a few pieces of information, you can determine the return on investment (ROI) for using Timly inventory software.
*This is an estimate based on your input and our customers’ experience. Exact results for your individual application are not guaranteed.
Efficient Document Management Software System
Streamline Document Asset Management
Online Platform to Store Asset Information
Know When Assets Are Moved or Defective
Know Which Staff Is Using the Asset
Financial Asset Management
Easy Access to Information
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What Our Clients Say
Great praise to you and the Timly team. We all really enjoy working with Timly and we will certainly introduce your tool within other areas of our company.
Our IT asset management now works completely unproblematic with Timly. Previously, we had relied on the usual way, but it was easy to lose track of everything. The digitalisation of the processes with the Timly software brings real added value and minimises the administrative effort.
Timly is an established system in our company. Thanks to Timly, we always have a comprehensive image of our assets. This is exactly how we envisioned it.
Learn More About Our Asset Management Software
Use Timly to Manage Assets Effectively
You can utilize Timly’s document management system to audit asset information and gather data for a seamless streamlining experience.
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Update Stakeholders
Timly ensures you stay updated and can provide stakeholders with current information about the asset. Reassure stakeholders by delivering information accurately and confidently.
Scale With Timlyโs Document Management System Software
Timly is flexible and can scale any business according to their needs. We also provide support and are always available to answer any pressing questions.
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Inception and Founding
Timly Software AG was founded in 2020 by Philipp Baumann and Fitim Mehmeti in collaboration with LANG GmbH, a construction company with a legacy dating back to 1891. The company's origins stem from the shared vision of efficiently managing equipment, tools, and employee safety training.
Evolution of Timly
Initially designed to streamline the management of machinery, tools, and safety training, Timly has evolved into a comprehensive cloud-based solution. It enables users to centrally track and manage diverse assets, from fleet and IT assets to furniture, with data accessibility and updates facilitated through QR code labels.
International Expansion
As Timly Software AG gained traction in its initial markets of Germany, Switzerland, and Austria, the company embarked on a journey of international expansion. The increasing demand for its cloud-based asset management solution prompted Timly to extend its reach beyond its home base.
Unstoppable Success
More than 30 employees contribute to the unstoppable success of Timly Software AG, ensuring the continuous advancement of the clever software. Currently serving over 500 customers worldwide, Timly stands as a testament to its commitment to excellence in digital asset management.
Explore Our Software
Discover Timlyโs Applications, Customizable for Different Industries
Unlock Potential: Explore Timly's Tailored Solutions
FAQ: Document Management System Software
Is the Document Management System Software a Standalone Software?
Can You Upload Any Type of Information About the Asset?
How Does Timly Streamline Your Business?
What Types of Inventory and Assets Can Be Managed With Timly?
Timly offers unmatched flexibility in overseeing both physical and non-physical assets, from machinery and tools to IT equipment and personnel qualifications. The app enables seamless tracking of asset location, usage, and essential timelines such as maintenance schedules. Its standout feature is extensive customization, allowing adaptation to specific needs.
What Are the Software and Hardware Requirements for Using Timly?
Timly requires no additional software or programs for operation. Accessible through a web browser on any device, whether it’s a phone, tablet, or PC, Timly allows users to easily scan assets using the device’s built-in camera. The user-friendly and intuitive design ensures a hassle-free experience.
What Are IT Considerations When Implementing Timly?
Timly operates through any web browser on smart devices (phone, tablet, or PC), with scanning facilitated by the device’s built-in camera. It functions independently, requiring no additional IT software or hardware. The web app ensures access to the latest version and features included in your subscription. If you wish to integrate Timly with other IT tools or systems for streamlined data synchronization, our Rest API allows for easy implementation.
Can Timly Be Used on Mobile Devices?
Timly seamlessly functions on various mobile devices, including tablets and smartphones. The cloud-based asset tracking platform allows access to all features directly from the device’s browser – from anywhere in world – via a standard internet connection.
How Is Company Data Kept Secure With Timly?
At Timly, ensuring the security of customer data is the top priority. The IT infrastructure and software are regularly updated, employing cutting-edge programming frameworks and the latest security protocols to safeguard against potential threats. Immediate implementation of security updates is a standard practice.
How Can the Right Features and Modules Be Selected?
Timly follows a modular design, allowing customers to select features that best suit their needs. Refer to the pricing overview for a detailed view of packages and features. If you have questions about your specific requirements, feel free to reach out.
What Is an Appropriate Timeframe for Implementing Timly?
Upon signing up, customers gain immediate access to Timly and the onboarding training kicks off. Full customization may take up to several weeks, depending on how Timly will be used and the data needed to enter/import. The team will guide customers every step of the way, ensuring they can utilize Timly efficiently in no time.
How Can Timly Help Track Inventoryโs Location?
In Timly, assets can be tracked via a dedicated QR code that can be scanned by any device to gain access to information and editing options – including capturing its location with GPS. The account displays location history, employee details, and timestamps. For larger equipment, smart GPS tracker can be used for real-time monitoring by directly connecting them to the equipment.
Can Assets Be Imported From an Existing Inventory List?
Easily import existing inventory lists into Timly during setup using a CSV or Excel file – with assistance from the team if needed. For regular updates, Timly’s API allows for inventory data to be kept consistent and up-to-date.
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