What A Good Maintenance App Can Do

How a Well Thought-Out Software for Machine Maintenance Helps

In addition to order execution and personnel planning, the scheduling and maintenance of facilities, vehicles, equipment and machines are also part of the company’s daily routine. Especially if this was previously planned by employees with Excel spreadsheets or paper lists, it is worth looking for an efficient programme for maintenance planning.

A maintenance and servicing software solution clarifies questions about inspection dates or maintenance statistics in a structured way. Ideally, the programme and its database are located in a secure cloud, so that you and authorised employees can access the information from anywhere. Updating the database entries for equipment or vehicles is also more flexible with a cloud solution.

Machines and equipment are often located away from the office. With conventional solutions, it can happen that a defect is not reported simply because the warehouse or workshop employee does not see anyone in the office. Or because an urgent incident occurs on the way from the warehouse to the office.

If, on the other hand, damage can be reported via smartphone or new maintenance appointments can be entered via tablet, this happens directly on the device and is less likely to be postponed or forgotten.

After all, the area of documentation and statistics has also gained enormous relevance in the technical and industrial sector in recent decades. Maintenance and inspections must be neatly recorded and logged, otherwise they do not count for insurance companies and authorities. As a result, professional maintenance software is a great help in meeting compliance guidelines.

A programme like this, which is used by several employees, not only clearly shows when which tool or vehicle needs to be serviced, it also provides an overview of profitability: how often a system was defective in a period of time can easily be found out with suitable software. In order to repair the respective defect, an interface can conveniently be activated with which damage reports lead to repair orders.

How Useful Is a Maintenance App That Is Freely Downloadable?

In many areas of life and business, people resort to programmes that are offered for free on the internet. These are usually basic versions that display advertisements and after a short time prompt users to buy the full version or take out a subscription.

Maintenance apps and inventory programmes are also available in this form. Some products are ad-free and the product of enthusiastic open source advocates. In any case, no developer will bother to write custom programme areas for your company for no consideration.

Also bear in mind that a free maintenance app does not include support: if you ever encounter a bug in the programme or do not understand something, no one is contractually obliged to help you. Medium-sized and large companies in particular should therefore not try to make short-term savings at this point. Documenting the working condition of all tools, furniture and equipment is too important to rely on inefficient software.

Nevertheless, for a small or young company with a small budget, a test phase with a free maintenance app can make sense. This will give employees and decision-makers a feel for the functions they expect from such software and the way they want to plan and document their maintenance and inspections.

As the company grows and assets may need to be managed across multiple departments or locations, the opportunity costs of inefficient maintenance software increase. This also applies to planning using Excel lists or paper tables. Machines that are not usable or unsafe vehicles simply affect the company’s success and demotivate the employees.

A maintenance app such as Timly can support you in implementing safety regulations for plants and equipment. By working with various Swiss companies, the software developers know the local regulations and adapt the programme to the needs of the respective industry. Finally, a complete execution and logging of maintenance helps to comply with occupational safety regulations and technical safety standards.

The idea to develop the Timly inventory software arose from a need in a traditional construction company: equipment, tools and safety training should be managed more efficiently and in a way that is suitable for everyday use. Not only on the basis of the entrepreneurial processes of this first customer, but with each additional company that Timly serves, the software’s functions are expanded.

The Timly team provides modern, digital solutions for classic problems such as tool management. Based on the experiences of customers from industries such as trade or logistics, the software and its interfaces are optimised. So that we can continue to learn from Timly’s diverse use cases, we are always open to customer feedback and offer long-term service contracts at fair prices.

What Should a Digital Solution for Maintenance Offer?

The aim of preventive maintenance is to avoid unnecessary damage to machines. Timely inspections and maintenance ensure that defects that were previously unknown are detected before they can lead to consequential damage. Regular service maintenance thus reduces the number of work stoppages and increases productivity. This is true in almost all sectors, from trade to mechanical industry.

To document maintenance without gaps, many companies have been using specialised maintenance software for years. With reminders, this software helps to ensure that inspection dates for occupational health and safety are adhered to. It also manages repairs and inspections of plant, machinery and equipment. At the respective inspection dates, you thus quickly have documents at hand that satisfy the inspector and facilitate the process.

A professional software for maintenance is suitable for every type and size of company as well as for every industry. After all, modern maintenance software is individually adapted to each customer as required, so that you always see the fields and interfaces that are actually relevant in everyday work.

In the case of the Timly maintenance app, these can also be interfaces or options in the user interface with which the safety training of employees is coordinated and documented. After all, it is not only the equipment that must be safe, but also the way it is handled. In this context, it is helpful that the appropriate operating instructions can also be stored online in the Timly database.

Timly is an inventory and maintenance software that is becoming more and more popular throughout the DACH region. Existing customers also reported how practical the internal ticketing system is, which documents the rectification of defects. In addition, external service providers can be connected via an interface so that even more complex repair cases can be tracked.