Plan Maintenance Professionally With Inventory Software From Timly

Machine Maintenance: Definition and Important Terms

When employees plan maintenance, they have to keep different requirements in mind. According to DIN 31051, maintenance is a sub-area of servicing. The aim is to reduce wear and tear on machinery and equipment. This is done, for example, by renewing operating fluids and lubricants in good time and replacing wearing parts before damage can occur to the entire system.

In practice, inspections are often combined with maintenance. By definition, these only include a pure visual inspection and the determination of the current condition of a piece of equipment. Both measures are referred to as preventive maintenance. But there are also overlaps with maintenance, which describes the process of repairing defective elements.

Software-based planning with Timly ensures that upcoming tasks can be combined without much effort. With Timly’s maintenance management software, those responsible and employees on site can see at a glance when the next appointments are due. They are supported by the software’s smart reminder function, which sends timely messages to stored contact persons and external service providers.

Inspection Planning Made Easy: Paperless Workflows With Timly

Planning and documenting maintenance is completely paperless with Timly’s maintenance planner. All assets of a company can be recorded in the software. These can be maintenance-free inventory items such as furniture, but also complex technical systems that consist of several components. Suitable categories can be created for each type of item.

In addition to the required basic information, all desired content can be stored in the digital file of a work equipment. This can be special maintenance instructions, but also image files documenting the current condition of machinery and equipment. Accordingly, it is possible to link individual templates for maintenance with work equipment.

To enable access from any work location, Timly’s inventory software is available as a cloud-based service. The application runs as a service on a cloud server provided by Timly and securely administered by experts. Users only need an internet-enabled device to work with the inventory software and plan maintenance. Whether the place of work is a production hall, a construction site or the home office no longer matters.

Maintenance Plan: Template in the App

It is common for employees in the administration to plan maintenance. The necessary IT devices are available there anyway. The Timly inventory app makes it easy and intuitive to work with the Timly database on site. This is optimised for smartphones and tablets. This allows every employee on the construction site or in the production hall to view, add to and update important data on their work equipment. Defects can be reported directly via the app and, if necessary, documented photographically.

QR codes are available to make it as easy as possible to call up a device profile. These can be attached to work equipment as stickers. With the barcode scanner in the app, authorised employees have the possibility to call up the profile of an asset without time-consuming entries.

Dynamic Inspection Planning: Fill in the PDF Digitally

In order for responsible employees to be able to plan maintenance, it is not only the appointment calendar that is important. They need information that is as accurate as possible about the current condition of the work equipment and the most recent measures taken. This makes it easier to determine the scope of the work to be carried out. Spare parts can be procured in advance. In practice, the least friction losses occur when maintenance work is documented directly on site.

With Timly, it is possible to fill out PDF forms on an end device such as a smartphone or tablet at the workplace and save them in the asset’s profile after completion. Notifications and manual transfer of information are no longer necessary. The use of digital end devices also offers the advantage that good data quality can be achieved despite possible exposure to dirt or weather.

Maintenance Planner: Using Software Free of Charge Usually Does Not Make Sense

In order to be able to reliably plan software-based maintenance, a number of prerequisites are necessary. In particular, work equipment and upcoming appointments must be fully entered when the software solution is introduced. This process pays off later – but only if there is long-term use. Relying on free providers here makes little sense for companies.

In the case of freeware and open-source products, there is no claim against the developers for further development of the programme. There is also no obligation to provide bug fixes and support services if the software is provided free of charge. It is therefore advisable to rely on an established provider such as Timly. Timly’s inventory management software is constantly optimised. Reliable support helps with questions and problems. Numerous satisfied customers from industry and trade are the best reference for this.

Plan Maintenance: Excel With Disadvantages Compared to Specialised Software

The spreadsheet programme Excel has been a universal tool in many companies for years when it comes to entering and processing data. Templates are available for many use cases. Nevertheless, Excel understandably cannot keep up with specialised maintenance software designed precisely for this application purpose. For example, editing Excel spreadsheets on mobile devices is hardly possible.

In the case of multi-user capability, problems arise again and again in practice. Ultimately, supplementary solutions are then needed for the transmission and storage of data. With software like Timly, employees can plan and document maintenance and are supported by many integrated functions. The Timly app is an essential tool. Planning and carrying out maintenance is intuitively integrated into normal work processes with Timly.