Inventory Software Free – Is That Possible?

This Is Why So Many People Search for Inventory Software Free-Ware

The problems that only become apparent to many company managers during the inventory process often actually exist for a long time beforehand. If there is no inventory management software, many work processes are unnecessarily complicated. For example, inventory goods are sometimes not available because they have not been maintained or repaired in time. Tools or vehicles are not in the right place because they were not planned correctly without software.

The reason for this is that companies or those responsible in sectors such as trade, construction, production or industry often still manage inventory manually. In addition to paper lists, Excel lists are sometimes used, which are filled in on individual computers by specific persons. Due to this non-networked way of collecting information, a lot of data is lost or not kept up to date.

Due to inefficient inventory management, not only does employee satisfaction decrease, but opportunity costs are also incurred. Many company decision-makers who become aware of these interrelationships first look for inventory software free of charge.

However: freeware is often not really “free”, but only a demo that urges you to take out a subscription after a certain time, or a basic version that permanently encourages you to buy the full version. Some free software comes from the open source scene and therefore only has those functions that the respective developer considered important. However, these are not necessarily suitable for your company.

Does Asset Management With Excel Work for Free?

In many administrations, subscriptions to the Office package are used so that office workers can enter lists and calculations into Excel files. Even if it seems tempting at first: a spreadsheet is not inventory software.

While it costs nothing extra to enter data on inventory and materials into Excel spreadsheets, it also doesn’t offer all the features that would be useful in the long run. Having your employees prepare inventory with simple spreadsheets is more time-consuming and less detailed than relying on specialised inventory software year-round.

After all, your employees want to be able to access equipment and inventory items that are safe, functional, and located where the inventory app shows it in a straightforward manner at all times. To make inventory easier for yourself, it is advisable to generally provide employees with networked software in which they can enter changes to inventory items.

In this way, you avoid, for example, equipment remaining undocumented in the home office or material not being reordered in time. The key is QR codes created in professional inventory software that are stuck on the inventory objects. Thanks to these, any authorised person at any location can access the database entry of the object by scanning it.

Do You Need Scanners for Good Inventory Software?

With inventory software like Timly, you don’t need any special, specially purchased scanners. Standard smartphones or tablets are sufficient to capture the QR codes on the device labels. If the camera function of the mobile device is not working, you can search manually in the inventory database, for example for the inventory number or the object name.

The general use of powerful inventory software instead of temporary inventory lists has already proven successful for many companies in the DACH region. After all, the continuous, structured use of an inventory software is like a permanent inventory.

It is less tedious than taking inventory in a specific, short period of time, when all those involved are under pressure to succeed and possibly make careless mistakes by repeating the same activities frequently. It is better if the employees who handle the respective tools or materials on a daily basis can update their status directly via smartphone or tablet.