The Timly tool management software in use on the large construction site “Zukunft Bahnhof Bern” (Future Railway Station Bern) 🚧 ⛓ 🛠
Simple Tool Management Definition: Worthwhile Groundwork
There are many good reasons to think about the tools you use. Not only those machines and devices that rely on electronic components are becoming scarcer and thus more expensive. Continuous price increases can be observed for resources of almost all kinds. Apart from that, careful and sustainable handling of the tools used has always paid off.
Therefore, it makes sense to record any work equipment that is not purely consumable and to manage it over its lifetime. This promotes careful handling and also identifies inefficient tools that either cause too high costs or whose durability leaves much to be desired. However, in order not to cause disproportionate additional work through tool management, you should check the use of inventory software optimised for this application purpose (see also: tool tracking).
How Inventory Software Optimises Your Tool Tracking
Tools and machines form a considerable part of a company’s capital. Effective tool management requires having an up-to-date overview of important key data:
➟ What tools and material are in circulation?
➟ Where is the tool?
➟ To which employee is it assigned?
➟ In what condition is the inventory?
When are individual tools, machines or vehicles not available?
➟ For which machines is maintenance due?
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Central inventory management
Individual set-up
Assign inventory
Integrated barcode scanner
Maintenance & service management
Track performance & defects
User & role administration
Record GPS locations
Timly can answer all the important questions about the inventory at the touch of a button. Integrated tools such as the maintenance planner and an optional GPS location function also help with scheduling. Even the loan of equipment to subcontractors or other companies can be documented with the inventory software and invoiced later. In addition to smart disposition, it is also crucial that it is in proper condition and, for example, that necessary maintenance work has been carried out.
Inventory software like Timly simplifies and optimises central tool management in your company. It gives you a permanent overview of all tool data and machines, including current locations of use and personally responsible employees. Statistical evaluation options are provided in tool management for long-term planning. These can be an important decision-making aid when it comes to making strategic decisions for the future.
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Modern Tool Management Needs Resources
Many companies record their inventory at the time of acquisition. Existing software solutions such as Excel are also suitable for this purpose. But no Excel spreadsheet, no matter how sophisticated, is sufficient to ensure that the data is always up to date. A practical problem is that several employees have to access the data in parallel. In addition, it saves an enormous amount of time and effort if entries can be made where the inventory is worked with – for example, directly on the construction site.
Timly therefore consistently pursues the approach of managing the data stock in a separate cloud storage. The necessary security is ensured by standards that comply with the German Data Protection Regulation (GDPR) and a fine-grained authorisation management. This means that an internet connection that can be established from any mobile end device is sufficient. Access to the company’s internal network is not necessary.
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The simple handling also generates acceptance among the own employees. Customised and meaningful entry categories can be created for each item to be recorded. This makes it possible to inventory a wide variety of assets. This meets the requirements of almost every conceivable industry, from companies in machining manufacturing to logistics service providers. The recorded items receive a space-saving sticker with a QR code. Afterwards, it is possible to call up the profile of a device by simply scanning the code.
Depending on the authorisations, for example, to call up operating instructions and maintenance information, to change the current user or to report a defect. To be able to use mobile devices such as smartphones or tablets, Timly offers a special app. The device’s camera is used as a QR code scanner. Input and output areas of the app are designed for convenient mobile use.
Digital Tool Management in Practice
Timly is a young and innovative company. In a very short time, our inventory software has already proven itself in many different sectors. For example, the public administration in Remseck and Ludwigshafen and the district office in Rosenheim rely on Timly. Likewise, numerous manufacturing industrial companies such as Siemens and Sodastream as well as the logistics company Fiege are among our satisfied customers.
The software’s particular strength can be seen in the skilled trades and in the construction industry. There are hardly any constellations where high-value inventory is so frequently exposed to different workplaces, where moreover usually an unclear number of people have access. For this reason, several operators of large construction sites have already decided to consistently use inventory software.
At the large construction site Berner Bahnhof, for example, the executing consortium, consisting of the companies Kibag, Wirz, Walo and Kästli, uses Timly for tool management. According to feedback from those involved, the selection has proved very successful there.
Many processes in companies have already been optimised over the years. Nevertheless, it is not uncommon to find that there is still room for improvement at certain points. A modern tool management with software from Timly can be another building block.
Through the documentation in the Timly tool tracking software, we manage to see exactly which company has used which machine and for how long, and can then invoice this. This allows us to work more cost-efficiently.
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