Organize Supply Management Easily – With Timly

Definition of Inventory Management and Stock and Quantity Accounting

Basically, supply management is about quantifying what is in the warehouse and in what quantity. Thus, the term inventory management is used synonymously. For a clear overview, all objects in stock accounting are given article numbers. Each type of stored good has its own data sheet on which further attributes are recorded in addition to the quantity.

Successful quantity accounting is only guaranteed in a closed warehouse, as it must be ensured that inputs and outputs are controlled and documented.

Conventionally, this documentation was done via material notes. Sometimes the supplier or the employee taking the goods had to go to an office employee who transferred the process into an Excel spreadsheet. Nowadays, inventory management in most companies, whether small or large, is handled by an IT system.

This can be the ERP system, an inventory programme or a special warehouse management system.

This Is Why Good Supply Management Is So Important

A digital supply management that can be updated by several employees is an optimal way to document the current stock of products, raw materials and semi-finished products in real time.

Supply management with inventory software such as Timly facilitates the continuous, timely posting of issues and receipts in your warehouse. After all, correct information about the company’s stock is essential in order to be able to make reliable statements about the quality and quantity of the stored objects. This helps to avoid unnecessary purchases and delivery bottlenecks, among other things.

One of the important functions of supply management for many companies is that stock levels can be reduced while delivery quality is maintained or even increased. High capital commitment in the form of redundant stock can thus be avoided without compromising customer satisfaction.

Efficient Inventory With the Timly App

Timly is an inventory management software that has useful modules for supply management. You can access Timly via a browser in an operating system of your choice. In this way, you can find out the exact stock of warehouse items, for example, in your office on your desktop PC, even if you have several company locations.

The majority of the data collected on inventory goods and stock levels in most companies comes from the app version of Timly.

Warehouse employees and other authorised persons can update entries on goods and products directly in the warehouse via mobile devices with the Timly app installed. To do this, they use the integrated camera of their devices to scan the QR code generated with Timly for adhesive labels. The labels can be attached to drawers for general cargo or containers for bulk goods, for example.

The employees from purchasing, in turn, enter orders into the inventory management software so that the other departments can prepare for upcoming deliveries. They do this either in the browser or mobile version of the warehouse management software Timly.

Supply Management as Part of Inventory Software

In large companies, supply management is often part of the ERP system. But no matter how big your company is at the moment, inventory accounting within the supply management software has various advantages. After all, the location management of inventory goods is similar in process to the desired seamless recording of all inventory movements in the warehouse.

With Timly’s inventory management solution, you can take inventory across locations if required and, if desired, receive notifications when self-defined minimum levels are reached. This allows reorders to be triggered based on actual stock levels rather than set intervals.

For employees, it is practical and easy to understand if the mechanism around QR code scanning and database updating can be applied to both stock levels and the equipment, tools, machines and vehicles in the company. This makes it easier to train new colleagues and increases the motivation to report equipment defects, to enter changes in the location of assets or to indicate withdrawals of semi-finished products.

Supply Management App Facilitates Materials Management

Simplified inventory control with Timly means you always know what work equipment and material quantities are available – and in what condition. Ultimately, modern supply management software leads to more effectiveness because it enables more sustainable planning of purchasing, production and delivery.

In addition, Timly’s maintenance management software offers statistical evaluations for the recorded goods as well as inventoried equipment, tools and facilities. This supports upcoming company decisions with helpful data.

In addition to the high functionality in terms of supply management, Timly also convinces with well thought-out details in the area of inventory and personnel management. For example, you can allocate tools, furniture or vehicles to specific employees or record training and certificate courses of colleagues for improved task allocation.

Not to be neglected are also the functions for documenting maintenance and reminders of approaching inspection dates. Just as each piece of equipment can be managed in Timly over its entire period of use, tied-up capital in the warehouse or shipping department can also be recorded in the cloud-based database.

Improve Inventory Processes

Furthermore, good inventory software is a great help with stocktaking, which most companies are required to do annually by law. Instead of hiring additional staff at this time and restricting operations, a permanent inventory using warehouse management software is recommended.

But even if you prefer to stick to the annual mode, Timly has a suitable solution approach: in the special inventory mode, employees scan the goods or equipment and tick off their presence or confirm the quantity displayed – or correct it if there is a discrepancy.

In order to assign inventory tasks and year-round inventory to suitable employees, a clear role and rights management is necessary. Timly implements this just as well as the multi-client capability and the integration of several company locations. In all of this, you remain flexible: the modular software is implemented by the Timly team in cooperation with you and in consideration of your current company needs.