Implement Simple Stock Management With Timly

Simple Stock Management: Cloud as a Decisive Factor

If simple warehouse management is to be realised with software, it must have at least two basic functions. It must be possible for a company to manage its entire inventory with a uniform software. In addition, this software must be usable from every conceivable work location.

Only if these two conditions are fulfilled will the data stock of the warehouse management software reflect the current status at any time. It is then no longer necessary to merge data from several sources. Similarly, there is no need to send reports on material consumption or the whereabouts of work equipment to third parties and then manually enter them into the database.

The simple stock management software from Timly is designed in such a way that any assets can be recorded. For this purpose, the predefined categories can be freely adapted to your own needs. From simple basic data to complex instructions and test protocols, there is room for all information in the profile of an inventory item.

The digital twin function is available for the registration of mass-produced items. Timly is implemented as a cloud-based service, so users only need an internet-enabled device for access. In this way, the warehouse management software can be used in the office as well as in the production hall or on site at the customer. Material consumption can be documented in real time without additional administrative effort.

Use App for Stock Management – Already Included With Timly

In order to implement a holistic warehouse management, suitable hardware must be available for all employees who are to work with the warehouse management program. Timly therefore offers a web app optimised for smartphones and tablets. With this, every authorised employee can access the data on site. To simplify processes, it is possible to label work equipment and storage locations of consumables with a space-saving QR code.

This means that users only have to scan the QR code in the app’s barcode scanner to access an asset’s profile. In this way, the consumption of materials can also be documented on site, for example on a construction site. Logical associations, which Timly enables with the container function, ensure clarity. For example, a customer service vehicle can be designated as a container, to which all the work equipment and consumables it contains are then assigned.

The automatic fill level control ensures that those responsible are informed in good time if the quantity of consumables falls below a defined level. Tedious and error-prone manual checks are no longer necessary. The refilling of working materials can already be prepared before an assembly team returns to the company site. In this way, skilled workers have more time to concentrate on their actual tasks.

Implementing Simple Stock Management Online for Free Can Bring Legal Problems

If company data is outsourced to the cloud, those responsible should ensure that they retain complete control over the data stock. With some free solutions, it is not comprehensible where exactly data is stored. In the worst case, this can even lead to legal problems. For example, as soon as employee names are stored for work equipment assignments, the strict requirements of the General Data Protection Regulation (DSGVO) take effect.

Servers used for simple warehouse management must then comply with specified security standards, for example in the area of encryption used. The operator of the server must be able to prove this upon request. Timly’s inventory software exclusively uses cloud servers hosted in Germany. Proven experts ensure that all necessary security measures are adhered to. Data protection and data security are included in Timly’s inventory management software.

Free Stock Management: Excel Reaches Its Limits

Many companies still use Excel for simple warehouse management. The universal spreadsheet programme is used by many companies anyway and there are no additional costs. Compared to a specialised warehouse management like Timly, however, Excel is very static.

This means that either many different tables have to be created or they become confusing. The limited multi-user capability is also often a problem in practice. Operation from mobile devices is also difficult to implement in practice.

Timly uses a powerful database. Depending on the context, the user is always shown the appropriate input and output mask. The intuitive usability ensures that Timly simplifies work processes and does not create any additional administrative work.

OpenOffice Warehouse Software: Freeware Usually Not an Alternative

Freeware is usually offered free of charge. However, this usually means that no support is included. In addition, the user has no claim to the prompt correction of errors and security gaps. For those responsible in companies, it is therefore advisable to rely on a professional solution such as Timly for such an essential task as warehouse management.

The service hotline helps quickly and competently when problems arise. A permanent team of developers is constantly working on improving Timly. Security updates and new functions for simple warehouse management are regularly added. The latter even frequently on request and in consultation with customers.

Stock Management Software: Open Source Without Planning Security

Open source software pursues a charming idea. The source code of the programme is published and anyone interested can check it and develop it further. This works exemplarily for a few applications, such as well-known web servers. In the case of very specialised software such as a warehouse management programme, there is usually not a sufficiently large community that wants to further develop the source code free of charge in their spare time.

Therefore, simple stock management with open source software can possibly be implemented in individual cases. However, those responsible have no planning certainty as to whether and to what extent the project will continue to exist over a longer period of time. Therefore, it is always the better decision for companies to rely on an established solution like Timly’s inventory software.