Timly’s Inventory System Helps Digitise Important Processes

Use Software for Inventory – Freeware Is Usually Not Suitable

For a functioning digital inventory system, software must fulfil certain requirements. These are usually not included in free programmes. It starts with a central storage location where all information is stored in a database. Here it makes sense, like Timly, to rely on a cloud-based solution. This way, there is a possibility of access, independent of the company’s own network.

A possible security risk due to the opening of an unnecessary interface in the company’s IT infrastructure is bypassed from the outset. The experts at Timly, on the other hand, take care of the GDPR-compliant protection of the cloud storage. Only an internet connection is necessary to work with Timly.

The inventory management system is designed in such a way that all conceivable inventory items and work equipment can be meaningfully mapped with it. Depending on the specific requirements, a profile only includes rough key data about the item, but can also include any amount of detailed information and documents.

It is even possible to link the profile to digital personnel files so that, for example, the credentials needed to operate machines or vehicles can be checked directly when they are handed over to an employee. Timly’s mobile app, which has been optimised for smartphones and tablets, ensures easy handling. The device’s camera can be used to scan QR codes used to identify assets and thus call up their profiles.

This makes it possible to assign work equipment to people directly on the construction site or in the production hall. Employees can use the app to call up important information in real time, but also to add to it, for example by reporting defects or documenting damage photographically.

Inventory System: Open Source Only Performs Partial Tasks

The strength of inventory software like Timly is the comprehensive mapping of inventory management. This includes the calendar, which saves important maintenance and inspection dates for each piece of equipment and automatically notifies those responsible in a timely manner. The locations and fill levels of equipment can be monitored using modern IoT technology. Finally, Timly includes complete digital files for every inventory item recorded.

Open source software cannot offer such a range of functions. This is usually only applicable for partial tasks, such as the documentation of IT components in an active directory. Those responsible are thus always forced to rely on several solutions in order to be able to completely record and manage their own inventory.

Employees in the company remain responsible for the information management between the interfaces of different solutions. This causes effort and increases the likelihood of errors and loss of information.

Inventory Management Web-Based: Open-Source Brings a Lot of Workload

For a digital inventory system to be truly effective, access via the internet should be guaranteed. If this is not the case, information must be collected by other means and later updated in the system. Practice shows that transmissions can easily lead to errors and that information is often not passed on and recorded due to lack of time, forgetfulness or convenience.

Timly is designed in such a way that employees have added value through the constant and simple availability of information about work equipment. This increases the acceptance of using the software. Moreover, since entries can be made quite intuitively and without significant time expenditure, the app is usually accepted and used immediately in practice. Replicating such a solution with open source software is hardly affordable.

Just setting up and securing the necessary cloud storage is not possible without incurring corresponding costs. Therefore, in most cases, it is worthwhile to immediately rely on Timly’s proven inventory system.

Inventory Management – Separate Private and Professional in the Home Office

The working world is changing. Classic offices with fixed work equipment are becoming a thing of the past in more and more companies. Sharing models with changing workplaces are often being introduced. These are supplemented by home office offers. Keeping track of the work equipment assigned to employees is becoming a challenge.

In Timly’s inventory system, all issued assets are clearly marked. Personal allocation via the digital personnel file creates clear responsibilities using the Timly training management software. Employees can see at a glance which inventory was assigned to them and in which condition it was when handed over. The appointment calendar and options to report defects make maintenance and repair processes transparent.

Inventory Software: Comparison of Functions Is Worthwhile

Introducing an inventory system in a company is a landmark decision. The choice of a provider should therefore be carefully considered. Relying on a different solution later on will result in considerable costs and a lot of work. Timly has set itself the goal of fulfilling all requirements that arise in the context of inventory management. For example, the software can also be used for inventory.

The practical inventory mode turns any smartphone with a Timly app into an MDE device. A simple scan of the QR code of each asset is sufficient. For work equipment issued to employees in the home office or on assembly, there is the innovative self-inventory. These and many other practical solutions make Timly an indispensable tool for your own inventory.

Comparison With Other Providers: Timly Takes a Holistic Approach

There are numerous providers who have specialised in a sub-area of inventory. For example, solutions are offered for managing the IT infrastructure or those that enable tool management. Timly has opted for the holistic approach. With the digital inventory system, all conceivable areas in the company can be covered.

This includes the management of the company’s own hardware and software as well as tool management or merchandise management. Employees no longer have to use different applications and laboriously gather information from different sources. Timly becomes the company’s point of contact for matters relating to inventory, all kinds of work equipment and warehousing.