Singen City Streamlines Employee Training Management with Timly
Just 10 km from the Swiss border, Singen is a charming German town nestled at the foot of a hill, crowned by a historic castle. “A castle in Baden-Württemberg? Nothing unusual,” you might think. But the ruins of Hohentwiel are steeped in history (and perhaps a little magic), offering stunning panoramic views all the way to Lake Constance. Ready to explore how this historical town modernized its employee certification management with Timly?
City of Singen
Founding Year
787
Inhabitants
45, 531 (2008 census)
Sector
Public Administration
Assets
~200
The Challenge
In this day and age, where many organizations—from businesses to local governments—still rely on pen and paper and other traditional methods, Singen is embracing digital transformation, adopting modern solutions to meet their needs.
What makes this success story unique is that Singen wasn’t initially focused on inventory management. Instead, their primary need was to track employee certifications.
As one of Timly’s earliest customers, they adopted our digital solution right after its launch. Their challenge? Efficiently managing employee certifications.
The Solution
Tracking employee certifications is essential for a number reasons. It’s crucial to ensure employees hold the necessary qualifications for their tasks and assigned assets. At its core, this is about regulatory compliance, which requires employee certifications to be properly documented and verifiable during inspections or audits.
Timly helps organizations meet this challenge. Using our personnel management module, customers create employee profiles to store all required information and documentation, including training and certification records. This is exactly how the city of Singen manages and tracks their employee certifications in Timly.
In the certifications overview, managers can quickly verify if an employee holds the necessary qualifications and whether these are still valid or have expired. The dashboard is further enhanced by the ability to upload files (contracts, diplomas, etc.), offering a complete view of staff certifications. This provides an efficient, reliable system to manage training records and ensure compliance – all within Timly’s unified platform.
Most used functions:
Certification and Skill Management
With Timly, the city of Singen can seamlessly manage employee skills and certifications. Our digital platform provides a clear and comprehensive overview, making it easy to ensure compliance.
Mobile Access
Using any internet-enabled smart device, Singen’s technical team can check and document maintenance activities from anywhere, ensuring seamless operations even while on the go.
The Result
The city of Singen effectively tracks all employee certifications using Timly’s personnel management module. And they’ve now expanded their use of Timly by integrating the inventory management module.
With Timly’s inventory management module, Singen can manage asset deadlines and maintenance schedules for equipment like electronic devices and ladders. Given health and safety requirements, these assets must undergo regular inspections, tests, and maintenance. All of this is now easily identified, scheduled, and documented in Timly. This streamlined process therefore not only ensures smooth operations but also guarantees compliance.