Equipment Management Software For Tools, Machines, And Assets
Why a Digital Tool Management System Is Essential
Who Has Which Tool?
See instantly who is using each tool or piece of equipment. Every handover is digitally logged, creating a complete history of usage, responsibility, and location.
Increased accountability among your employees
Less time spent searching and fewer duplicate purchases
Full transparency over available, reserved, and in-use equipment across all sites
Use Your Equipment as Efficiently as Possible
Immediately see which tools, machines, and equipment are in use, available, or underutilized. Timly’s equipment management software helps optimize allocation and reduce unnecessary purchases.
Identify underused tools and redeploy them where needed
Avoid unnecessary purchases by using what you have
Make data-driven decisions about new equipment purchases based on actual usage
Real-Time Tracking of All Items
Always know where tools and equipment are located—whether in the warehouse, on-site, or with field staff. With GPS and Bluetooth trackers, scan history and condition data in your equipment tracking software, you can identify bottlenecks early, secure on‑time deployments and minimise losses.
Real‑time location via GPS, Bluetooth and scan events
Respond faster when tools are missing, delayed, or incorrectly returned
Fewer losses and smoother planning across sites
Equipment Management Software for Sites, Warehouses, and Workshops
Maximum Efficiency, Measurable Results
Timly: Holzbau Bühlmann AG’s Best Tool
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In Action on the Major Construction Site at Bern Train Station
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Digitalization of 250 Service Locations
From the Construction Site to the Cloud: Digitalized Equipment Management
Full Steam Ahead into Digital Transformation
No More Magnets: Digital Inventory & Tool Management
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The Science of Inventory Management
From Paper to Digital: An Agile Transformation
Digital Warehouse Management at Hafen & Hof
Together for All Generations: Nursing Home in Austria
Defects, Deadlines, and Certifications: All Digital
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A Journey into Maintenance Management
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Digital Maintenance Management for the Logistics Industry
Timly Reaches for the Stars with Isar Aerospace
Inventory Software in the Service of Healthcare
Optimized Inventory Management With Innovative Self-Auditing
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Driving Technological Innovation
Manage Video Equipment Efficiently and Effortlessly
Smart City Asset Management at DIGOOH
Sustainably Improved Workflows at the University
The Bern University of Teacher Education spent over a month each year conducting stocktakes of furniture and keys. The significant effort involved, along with the goal of digitalization, prompted the search for a simple digital solution to manage the yearly inventory more efficiently…
Faster Responsiveness with Bluetooth Trackers
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Simplifying Everyday Life Through Innovation
Volocopter Reaches New Heights with Timly
JOMOS Sparks Innovation with Timly
Tracking Inventory on Land and at Sea
Better Equipment Management With Proven Operational Impact
Versatile Interfaces That Connect Your Systems
Learn More About Timly's Tool Tracking System
Inventory App and Tool Tracking Software Working in Perfect Harmony
By combining the inventory app with tool management software, teams can track tools and equipment in real time. Field staff scan items via mobile devices, while office teams manage availability, assignments, and maintenance from any browser.
This ensures seamless workflows from QR code scanning on-site to centralized planning, reporting, and equipment control in the office.
Equipment and Tool Management in One Place: Maintenance, Documents, and Scheduling
Centralize tools and equipment in one system where every item is linked to documents, certificates, manuals, and maintenance schedules for full lifecycle control.
With role‑based permissions, managers can instantly see which tools are due for inspection, where equipment is located, and who is responsible for it, with automatic reminders for maintenance and returns.
Frequently Asked Questions About Tool Tracking Software
In the tool management app, tools and equipment are mainly organized via QR codes, mobile scans, and imports of existing inventory lists. Instead of entering each item manually, every tool receives its own QR label, is scanned with a smartphone or tablet, and is then uniquely stored in the database. Existing inventory—such as Excel lists—can easily be imported and linked to QR codes so that ongoing inventory audits run seamlessly and are fully digital.
With the Timly inventory app and the integrated tool management software, you can centrally record virtually any type of asset and equipment—from physical devices to less tangible resources. This typically includes tools, machines, IT and office equipment, vehicles, furniture, and consumables. You can also map licenses and contracts, location‑based assets such as rooms, storage areas, or outdoor spaces, as well as project‑based objects and rental equipment in a structured way and manage them clearly over the long term.
Yes, Timly's tool inventory management software can be used both on the go and in the office. The inventory and tool management app runs on smartphones and tablets (iOS and Android) for scanning QR codes and working directly on site, and you also have full functionality conveniently available in the desktop browser.
Timly can be used as digital tool management software in many different industries because equipment management is not limited to a specific sector. Common areas of use include construction and skilled trades, manufacturing and production, logistics and transportation, public administration, healthcare, service companies, and offices with extensive IT and office equipment.
Implementing Timly's equipment management software is usually straightforward and does not require any special IT know‑how on the customer side. Because the equipment management software runs in the cloud—in the browser and as an app—there is no need for your own servers or special hardware; a smartphone or tablet plus a PC is enough.
Our team supports you during setup, data import, and configuration. Depending on the size of the project, we provide structured onboarding and training so that your employees can work with Timly quickly and confidently.
The software is operated in European data centers run by OVHcloud, whose servers are certified according to ISO 27001 and also comply with standards such as ISO 27017 and ISO 27018 for cloud security and data protection. Together with encrypted data transmission, strict access controls, and a data processing agreement under Art. 28 GDPR, Timly offers a high level of protection for your data.
Yes. You can either book a free online demo with an expert or start a no‑obligation 10‑day trial of the Timly equipment management software and test all features with your own data—completely risk‑free.
Bring Full Transparency to Your Tools With Equipment Management Software
