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Digital Signature: Easily Document Everything

Take advantage of the ability to create and store digital signatures directly in the Timly app. This allows you to document the handover of valuable work equipment. The issuance and lending of inventory are thus legally recorded.

(No credit card required)

Digital Signature

Digital Signature: Handover, Sign, Stay Organized

Easily Document Handovers

Generate signatures directly in the app

Paperless Processing

Complete digital handling—no paperwork needed

Legally Secure Archiving

Signatures and issue dates are permanently stored

Sign on Display

Sign directly on the touchscreen

Send Signature via Email

Electronic signatures can be sent as an alternative

Generate PDF Document

A PDF receipt is created for every handover

Effortless Handover Documentation

Collect Signatures On-Site

Confirm the receipt of work equipment directly in the app, allowing employees or customers to sign instantly. No additional paperwork or follow-up tasks are required, saving time and effort.

Quick & Easy Signing

Sign directly on the touchscreen for a seamless experience. Even in poor lighting conditions or challenging weather, digital signatures remain clear and legible, ensuring a smooth handover process anytime, anywhere.

Automatic Email Confirmation

Every handover is automatically documented, with an email confirmation sent to all relevant parties. This provides a reliable and transparent record of which items were issued, to whom, and when, making it easy to track asset movements.

Clear & Legally Secure, Without the Paperwork

Handovers are securely recorded in just a few simple steps, ensuring compliance and legal certainty for both employees and managers.
Digital signature done on tablet
Man uses Timly's digital signature feature on tablet

Paperless Processing with Timly

Digital signature with Timly
Digital signature made easy with Timly

No Forms Needed

Complete and accurate documentation without the hassle of paper forms. This simplifies the process and ensures smooth integration into your digital inventory management system.

High Flexibility

Signatures can be captured on-site using a stylus or touchscreen. For larger transfers, digital signatures can also be requested via email, offering a convenient remote signing option.

Real-Time Documentation

All information is instantly available in the system upon saving. This ensures that all involved parties have immediate access to up-to-date records whenever needed.

Practical & Efficient Implementation

A smartphone is all you need for legally secure documentation. This allows for effortless confirmation of asset handovers directly at the workplace, eliminating unnecessary administrative work.

Over 600 Companies, Schools and Cities Rely on Timly

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Inventory Management Software Siemens Gamesa
Asset Management Software Sodastream Logo
Inventar Management Software Panasonic Logo
Asset Management Software Isar Aerospace Logo
Inventory Management Software Euromaster Logo
Asset Management Software BASF Logo
Inventory Management Software Philips Logo
Inventory Management Software IHK Logo
Inventory Management Software SNCF Logo

(No credit card required)

Legally Secure Archiving & Billing

Automatic Storage

Digital handovers are permanently saved in the item’s profile without any manual input. The process runs seamlessly in the background, ensuring reliable record-keeping.

Complete History

Track every issued item with a detailed log of when and to whom it was assigned. This creates a clear and traceable record of responsible individuals.

PDF Receipts for Billing

Easily generate and download a PDF receipt for each handover. These receipts serve as proof of transfer and can also be used for billing purposes, such as rental transactions.

Maximum Transparency

Recipients receive a copy of the handover receipt, ensuring clear and accessible documentation for all involved parties. This guarantees full transparency over issued and received assets.
Timly's digital signature helps keep an overview
Two employees are using Timly's digital signature feature

Technical Documentation

Your Questions Answered

Why is Handover Documentation Important?

A signature provides permanent proof of receipt, ensuring clarity and legal certainty for both parties involved. Personal responsibility encourages a sustainable and accountable approach to managing work equipment.

Is a Digital Signature Legally Valid?

In general, digital signatures are legally valid. According to § 126 of the German Civil Code (BGB), this applies unless the law specifies otherwise. However, the signature must be clearly linked to a document, which is the case with Timly’s generated PDF receipt.

Why Might a Signature via Email Be Useful?

The use of digital signatures is regulated by the European eIDAS Regulation, which categorizes electronic signatures into different classes based on the intended application. A signature via a verified email account can be a useful alternative—especially for the permanent transfer of valuable assets.

How Do I Obtain the PDF Receipt of the Handover?

The PDF receipt is automatically sent to the involved parties via email. Additionally, it can be accessed anytime under the “Signatures” menu, where the status of requested confirmations is displayed. If the PDF receipt has already been generated, it can be downloaded again from here.

Get Started

Book a no-obligation online meeting with us today or start your free trial account directly.

(No credit card required)

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