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Company Overview

FlexOffice-1
FlexOffice is a Swiss company offering flexible workspace solutions since 2018. With 11 locations across 4 cities and approximately 23,700 m² of space, FlexOffice creates modern, productive work environments for businesses of all sizes. Offerings range from single desks to entire offices—always with a focus on design, service, and location. FlexOffice represents a new era of work and relies on sustainable, scalable processes.

The Challenge

Rapid growth and expansion quickly pushed FlexOffice’s inventory management to its limits.

The main challenge was efficiently managing furniture and equipment across all locations.

Key issues included:

  • Limited visibility due to fragmented Excel spreadsheets
  • Lack of transparency regarding locations, condition, and usage of assets
  • Time-consuming processes during moves or new acquisitions
  • Need for a scalable solution that grows with the company

The Solution

After a testing phase, FlexOffice chose Timly, a smart, cloud-based inventory management software.

Timly allowed the company to digitally streamline and simplify its processes:

  1. Each piece of furniture receives a unique Timly QR code
  2. Centralized, mobile, real-time tracking and management of all assets
  3. Digital documentation of prices, dimensions, condition, and comments
  4. Easy assignment of assets to locations, rooms, or clients
  5. Mobile Timly app for access from anywhere

This created a transparent, connected system that noticeably simplifies daily operations at FlexOffice.

The Results

Using Timly, FlexOffice has seen multiple benefits:

  • Greater efficiency: Inventory is always traceable and up-to-date
  • Time savings: Manual tracking and coordination are eliminated
  • Cost transparency: All values are available at the push of a button—helpful for accounting and planning
  • Sustainability: Assets are used longer and more strategically
  • Future-proofing: The system grows flexibly with the company’s needs

Key Takeaways

  • Digital inventory management is key to efficient operations in growing companies
  • Mobile access is essential for keeping track of assets across multiple locations
  • Timly enables seamless integration of logistical processes with business growth
  • Employees benefit from clear, user-friendly processes, increasing acceptance and motivation

FlexOffice demonstrates that flexibility isn’t just in office design—it also comes from the digital processes behind it. With Timly, modern work becomes a daily reality.

Photo: FlexOffice