Company Overview

Digitizing workplace health to make it smarter and more efficient is an ambitious mission. It is also one that padoa is already bringing to life. Founded in Paris in 2016, the fast-growing scale-up is now expanding internationally, building on the experience gained from supporting more than 9 million employees through its SaaS platform.

The Challenge

padoa’s mission is clear: to create a workplace built around health by delivering high-quality support to every employee monitored through its platform. But while the company’s vision was straightforward, managing its rapidly growing IT inventory became increasingly complex.

Like many businesses, padoa initially relied on Excel spreadsheets to manage its IT assets. The challenge? The company scaled quickly and the spreadsheets became increasingly complex. As growth accelerated, outdated records, missing equipment, and the risk of human error became harder and harder to control.

Key challenges included:

  • Verify and update existing data compiled in Excel spreadsheets and locate missing equipment
  • Manage and track internal IT equipment (for both on-site employees and remote employees)
  • Manage and track IT equipment used externally by clients equipped with padoa devices
  • Find a solution to digitize, document, and certify equipment handovers and returns during onboarding and offboarding
  • Find a solution capable of inventory management, tracking, monitoring, and analytics

The Solution

The goal was clear: establish a secure, scalable IT asset management system built to support padoa’s rapid growth. To achieve this, padoa chose Timly. The cloud-based platform quickly became the company’s single source of truth for managing all IT assets, offering instant access through QR codes, flexible permission management, and a comprehensive set of features tailored to any evolving operational needs.

Today, padoa manages its entire IT inventory centrally within Timly — from devices assigned to on-site and remote employees to equipment deployed to clients and software licenses.

Key Features:

  1. Complete IT inventory management through the Timly inventory app
  2. Mobile access via smartphone, tablet, and computer
  3. Digital assignment of equipment (to on-site employees, remote employees, clients, and locations)
  4. Automatic archiving of all item movements
  5. Bulk asset creation through blueprint and digital twin functionality
  6. Document management for all IT assets (including purchase dates to identify optimal replacement timing)
  7. Data export for the accounting department
  8. QR code implementation for instant access to asset records and related actions
  9. Secure onboarding and offboarding processes through digital signatures
  10. Full tracking of IT equipment, whether on-site, remote, or client-based

The Results

padoa transformed its IT asset management from a manual, spreadsheet-based process into a structured and industrialized system designed to support the company’s continued growth. What was once difficult to manage has evolved into a scalable, reliable, and robust asset management operation.

Key Benefits:

  • Fast access to data that is always up to date
  • Equipment assignment and return tracking throughout the entire lifecycle, from onboarding to offboarding, for both internal users (on-site and remote employees) and external users (clients)
  • Continuously updated database exportable for the accounting department
  • Ability to know where every piece of equipment is located, who is using it, and since when
  • Significant time savings on inventories, equipment replacements, and remote equipment tracking
  • Structured, traceable, and secure onboarding and offboarding processes enabled by digital signatures
  • Improved data security
  • Stronger operational processes
  • Drastically reduced risk of human error
  • Complete visibility into both internal and external IT assets

Timly quickly became a key enabler of padoa’s internal transformation. By automating and securing processes that were previously managed through fragmented Excel workflows, the company can now sustain rapid growth while maintaining full control over its IT assets. Asset management is now faster, more reliable, and far more structured: every device is identified, every assignment is traceable, and every piece of information can be accessed in seconds.

Key Takeaways

  • Managing equipment in Excel has clear limitations, especially when extending management to remote employees and clients
  • Rapid growth requires moving beyond spreadsheets to a structured solution in order to maintain control over IT assets
  • Digital signatures and QR code labels transformed onboarding, offboarding, and equipment changes into a simple, fast, and fully documented processes
  • Action traceability within Timly improves security, reduces errors, and clarifies responsibilities

More than just an inventory management tool, Timly enables padoa to scale and standardize its internal processes in line with its fast-growing scale-up environment. Less time is spent fixing spreadsheets and tracking down equipment, and more time can be dedicated to supporting growth and driving strategic initiatives.

  • Photos and Logo: padoa