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Company Overview

COBUS Systems was founded in 1992 and is part of the COBUS Group, headquartered in Rheda-Wiedenbrück, Germany. The company is one of Germany’s leading IT service providers, supporting clients for over 30 years in IT managed services, Microsoft 365 integration, cloud solutions, and IT security.

With around 2,000 managed assets, COBUS ensures that its clients always have access to a stable, scalable, and secure IT infrastructure.

The Challenge

On a daily basis, COBUS Systems manages a large variety of IT and non-IT assets – from laptops and servers to machinery and office furniture. This diversity, combined with previous Excel-based workflows, increasingly led to confusion and extra workload.

Incomplete or outdated records and limited visibility of assets made inventory management inefficient and error-prone. Manual processes also created bottlenecks whenever employees were absent or priorities shifted.

The Solution

The turning point came with the implementation of Timly as a central inventory management system, integrated with Lansweeper via API. COBUS Systems migrated its existing on-premises Lansweeper solution to the cloud and intelligently linked both systems.

Now, network assets are automatically detected by Lansweeper and synchronized directly into Timly, creating a centralized, up-to-date overview of all devices and resources. Since the first integration, around 1,000 assets have already been successfully migrated.

COBUS also uses additional Timly modules such as digital signatures for asset handovers, deadline management, a ticketing system, and clear assignment of assets to employees and locations. These features automate processes, clarify responsibilities, and minimize time expenditure.

The bonus: This improved inventory management can also be offered as a value-added service to COBUS’s own customers.

The Results

  1. Centralized 360° visibility across all IT, OT, and non-IT assets
  2. Significantly reduced administrative effort and drastically lower error rates
  3. Automated, audit-proof processes that are always up to date
  4. Seamless assignment of devices to employees and projects via Timly
  5. Scalability: COBUS has already ordered 4,000 barcode labels from Timly to standardize and account for all assets
  6. Enhanced service offering: The combined use of Timly and Lansweeper strengthens customer services and enables efficient management of client systems

Key Takeaways

The partnership between Timly, Lansweeper, and COBUS Systems demonstrates the power of integrated software solutions. By combining IT discovery with comprehensive inventory management, a holistic view of company resources emerges – transparent, error-free, and scalable.

COBUS Systems benefits internally from much more efficient workflows while simultaneously enhancing its position as a digital managed service provider. This example shows how modern inventory management delivers real value – both for process optimization and customer retention.

We are proud to support COBUS with a powerful tool that simplifies inventory management and improves daily workflows.