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Company Overview

Stadtwerke Singen provides energy, water, and other municipal services to nearly 45,500 residents in this medieval city, founded in 787 and located near the Swiss border. It manages a relatively small inventory of around 200 facilities and places great emphasis on ensuring the qualification and safety of its staff.

The Challenge

The main concern for Stadtwerke Singen was initially managing employee certifications: who holds which qualifications, are they up to date, and do all employees meet legal requirements?

In addition, the utility aimed to efficiently manage equipment, tools, and other inventory items over the long term – including maintenance schedules, inspections, and deadlines. Previous analog methods were cumbersome, confusing, and not audit-proof.

The Solution

With Timly, Singen implemented a digital personnel file to centrally manage employee profiles. Training materials, certifications, and relevant documents can be stored in one place. The dashboard provides an overview of expiring certificates and upcoming training sessions, ensuring compliance and safety.

The inventory management module was also implemented, allowing equipment, tools, and other assets to be tracked according to maintenance schedules and legal inspection requirements – with mobile access for employees on site.

The Results

  • Efficient qualification management: All employee certifications are centrally recorded, verified, and tracked.
  • Optimized inventory management: Equipment, ladders, and electronic devices are managed according to maintenance and inspection schedules, with deadlines automatically tracked.
  • Compliance and safety: Stadtwerke Singen consistently meets legal requirements and can provide proof at any time.
  • Mobile access: Employees can document maintenance and inspections on site, making processes faster and more transparent.

Key Takeaways

  • Digital personnel files: Simplify qualification management and support compliance.
  • Central platform: Links employee management with inventory tracking, reducing administrative effort.
  • Mobile availability: Essential for teams working on-site.
  • Process optimization: Planning, tracking, and documentation become faster, more transparent, and audit-proof.
Photo: Stadtwerke Singen