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Company Overview

Since 2005, the Jobcenter Saarbrücken has supported job seekers and citizens in integrating into the workforce.

With around 600 employees and thousands of clients, the Jobcenter is one of the largest public institutions in Saarland. Smooth operations depend not only on consulting and training but also on efficient management of IT equipment, office supplies, and consumables – everything must be reliably organized.

The Challenge

The sheer number of assets – from furniture and laptops to hygiene products – made the move to new facilities a logistical challenge.

Manual tracking, error-prone lists, and a lack of real-time visibility were no longer adequate. With a growing inventory of over 7,000 items, a digital solution was essential to improve transparency, accuracy, and efficiency.

The Solution

In June 2021, the Jobcenter Saarbrücken implemented Timly as a cloud-based inventory management solution.

The first major task: digitizing the entire inventory via CSV import, barcodes, and data management. Today, all assets assigned to over 200 rooms and areas are documented in Timly, making the location and status of each item instantly accessible.

Employees carry out inventory, assignment, and status updates quickly via smartphones – intuitively using the integrated barcode scanner, with no additional hardware required. The digital asset record ensures that all relevant data, deadlines, and inspections are centrally available. Errors are minimized, and information remains up to date at all times.

The Results

  • Clear, cloud-based management of over 7,000 assets and consumables
  • Significant time savings through digital inventory and automated processes
  • Easy location and status updates via barcode scanner and smartphones
  • Automated reminders for maintenance and deadlines
  • Greater transparency, reliability, and accountability – from administration to individual teams
  • Individual assignment of assets to locations, personnel, and projects

The optimized management system supports the Jobcenter’s core mission: responding quickly and effectively to the needs of both job seekers and employees.

Key Takeaways

Digital inventory management in the public sector is more than an efficiency boost – it creates security, transparency, and freedom to focus on the organization’s social mission.

Timly helps the Jobcenter Saarbrücken use resources optimally, minimize downtime, and provide better services to citizens.

Logo: Jobcenter Saarbrücken