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Company Overview

Founded in 1965, Kantonsschule Wiedikon (KWI) is located in Zurich, a hub of Swiss education. The school brings together multiple grade levels, guiding students from primary through upper secondary education.

With around 2,000 inventoried items, KWI is one of the largest educational institutions of its kind in the Canton of Zurich. Alongside modern teaching methods, the school places great emphasis on efficient organization and sustainable resource use—a vision that has been digitally optimized with Timly.

The Challenge

As a well-equipped school, KWI manages a wide variety of resources: IT devices, lab instruments, furniture, media library assets, and more.

Previously, management relied on spreadsheets and manual processes, which were time-consuming and prone to errors. The school lacked an intuitive, cloud-based solution that could provide full visibility across its inventory while being accessible to multiple departments and devices.

KWI sought a flexible, scalable platform to accurately map digital structures for all spaces—from classrooms to chemistry labs.

The Solution

Kantonsschule Wiedikon chose Timly as its central platform for inventory and asset management. Step by step, the school team created a digital representation of the entire inventory:

  • Each room received a digital alias in Timly—from classrooms and department offices to the media library.
  • Categories and subcategories were created to organize IT equipment, furniture, lab instruments, and other resources clearly.
  • Each asset can be assigned to a location, person, or project—transparent and traceable.

With Timly, the school established a clear, visual structure for its inventory. Devices and materials are not only easy to locate but also centrally documented, simplifying purchases, maintenance, and inspections. The cloud-based solution allows staff to access data from anywhere—a major advantage for schools spread across multiple buildings and departments.

The Results

  • Unified digital platform for managing over 2,000 assets
  • Central overview of all rooms, categories, and teaching resources
  • Simplified tracking of IT devices, teaching materials, and equipment
  • Improved collaboration between administration, technical staff, and teachers
  • Compliance and regulations maintained securely through centralized documentation
  • Reduced manual work and lower risk of errors in inventory management

With Timly, KWI established a foundation that combines efficiency and transparency, measurably easing the daily work of teachers and staff.

Key Takeaways

Kantonsschule Wiedikon demonstrates how smart inventory management can sustainably support educational institutions.

What was once scattered across multiple lists is now consolidated into a single platform: inventory management, transparency, compliance, and planning. Timly not only provides control over resources but also gives teachers and administrative staff valuable time—for what truly matters: the students.

Photo: Kantonsschule Wiedikon