The Timly tool management software in use on large construction sites “Zukunft Bahnhof Bern” 🚧 ⛓ 🛠
Especially in industry and trade, companies need an almost unmanageable number of tools and machines. This is made more difficult by the fact that the work equipment is used at different locations and by changing personnel.
Working according to the principle of “trust” often proves to be unsuitable for everyday use, especially in large companies. Tools are quickly forgotten, mixed up or not returned after being borrowed.
The loss of tools is particularly high on construction sites where many different companies and subcontractors work in parallel. Professional tool software such as Timly makes work much easier for your employees.
It is optimised for intuitive use and ensures that tools and equipment are handled carefully and sustainably.
Is There Good Tool Software Available Free of Charge?
Many companies are struggling with rising costs. Raw materials and necessary equipment have been getting more and more expensive for years for a variety of reasons. So it is understandable that those responsible want to avoid permanent payments – for software, for example – as much as possible. However, savings should not be made at the wrong end. The working time of your employees, which is spent on the complicated operation or multiple recording of inventory in different programmes, usually costs many times more than what is paid for professional tool management software.
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Central inventory management
Individual set-up
Assign inventory
Integrated barcode scanner
Maintenance & service management
Track performance & defects
User & role administration
Record GPS locations
Freeware or open source software is a good alternative for some applications. In most cases, they do not offer the required range of functions, especially for special requirements. In addition, there is usually no support and there is always the threat of a hobby project being discontinued.
In such a case, a time-consuming data migration to a new tool software may become necessary. A tool maintenance software like Timly is permanently developed and maintained. Users regularly receive updates and new functions. In case of problems, a trained support team helps.
Tool Management: Excel as a Cost-Effective Alternative?
Microsoft Office products like Excel are available in most companies anyway. So it makes sense to keep lists and directories with this software. However, the universality of Excel is also a disadvantage, because many comfort features that specialised tool management software brings with it are not available there. In addition, tables quickly become confusing if a large number of objects with different characteristics are to be recorded. Multi-user capability is still not fully implemented even after years.
The biggest problem, however, is that Excel is not suitable for mobile access by a large number of users. There is no real rights management for the contents and no optimisation for small screens, such as those of smartphones and tablets. For this reason, magnetic boards or flipcharts are still more commonly used in practice on construction sites instead of tool management software for scheduling. This is because up-to-date recording is only possible if foremen can make allocations of tools on site and not just in the office.
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Inventarsoftware als Tool Management System
One of the biggest advantages of using inventory software as a tool management system is that there is no need for multiple programmes for tool management. There is a central storage location in the cloud storage provided by the provider. This also takes care of the GDPR-compliant protection of the server used. Access is then possible from PCs and laptops as well as via an optimised app for smartphones and tablets.
When an inventory item is recorded, it is tagged with a space-saving QR code. The necessary properties and information can be stored in the profile of the respective asset. These can consist of almost all conceivable categories. Examples include information such as technical data, operating instructions, maintenance instructions and dates.
The storage locations and responsible employees can also be stored in the profile of a device. In everyday use, any authorised person can then make changes. A foreman has the possibility to change responsible persons directly on the construction site, workers get maintenance dates displayed and can report defects in an uncomplicated way.
From the office, there is the option of clearly displaying the whereabouts of inventory and upcoming appointments. The profiles can be called up by scanning the QR code. In the mobile versions of the tool management software, the camera of the mobile device serves as a scanner. The digitalisation of tool management is also a consistent step on the way to Industry 4.0.
Through the documentation in the Timly tool tracking software, we manage to see exactly which company has used which machine and for how long, and can then invoice this. This allows us to work more cost-efficiently.
Tool Management – Crafts as a Use Case
Many satisfied customers use inventory software from Timly. These come from a wide variety of sectors in industry and trade as well as from authorities and organisations. One customer from the craft sector is Schwizer Haustechnik AG from Gossau in Switzerland. The medium-sized company uses Timly primarily as tool software.
It is used to record the complete history of individual tools. Employees can reserve certain tools and document their current condition by photo when they take them over. In this way, the workshop manager has a permanent and daily updated overview of the tool inventory. Something that previously would only have been possible with a lot of effort in the context of an inventory.
Sustainable Handling of Work Equipment Thanks to Tool Management Software
Knowing the inventory, condition and whereabouts of tools and machines makes it possible to plan ahead and make long-term decisions. Machines that are unreliable or cause high maintenance costs can be identified.
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