Timly’s Digital Inventory Management at the Commercial Site Hafen & Hof
It is often difficult to keep track of all the assets, the technical facilities with maintenance dates and the seasonal equipment. That’s why the facility team at Hafen & Hof opted for Timly’s digital inventory management.
The Berlin commercial location Hafen & Hof has relied on Timly’s inventory software since 2020
Hafen & Hof Grundbesitz GmbH & Co. KG
Founding year
2008
Employees
317
Businesses on site
11 companies
Industry
Boat tours
~1,500 / year
Assets
~1,000 objects
The Challenge: Diverse Companies, Numerous Assets and Stakeholders – How to Maintain an Overview?
Another problem was that although there was a lot of knowledge among the individual participants, it was scattered everywhere and thus not accessible to everyone. For example, questions arose such as:
➟ Where is the tool we are looking for?
➟ When was the last maintenance and is there still a guarantee on the tool?
➟ Who is the service partner and does the manufacturer have a hotline?
➟ Where is a specific care or operating manual located?
➟ Is there still enough workwear for the harbour kitchen or does it need to be reordered?
In his search for an ideal solution that could meet these challenges in the future, project manager Matthias Prillwitz then came across Timly’s inventory management.
You don’t have to know everything, you just have to know where it is. With us, the answer is: In Timly. – Innovative, paperless and lean overhead.
The Solution: Mobile Inventory Management With Maintenance Planner and Defect Management
Inventory Information – Available to Everyone on the Move
With Timly’s digital inventory management, Hafen & Hof can now manage inventory, technology and consumables from anywhere in the world. Whether a stool that is no longer needed is to be resold or a defective grill is to be released for disposal – all this is quickly done with the Timly app. The responsible employees can access the inventory information at any time using their smartphone, a tablet or even from their desktop.
Plan Maintenance and Manage Defects
Maintenance, repairs and other services are carried out at Hafen & Hof now edited with Timly. All maintenance intervals, for example of entrance gates, air conditioning or alarm systems, are managed in the Maintenance planner. The person responsible is informed in good time and can have the maintenance carried out. If a defect or damage occurs, this can be reported with a simple QR code scan and the employee can store photos if necessary. An automated message is then sent so that the responsible colleague can initiate the repair.
Mainly Used:
Assign assets
Document management
Result: Inventory Software Efficiently Provides Clarity for Inventory, Consumables and Maintenance
“We have set up entire workflows on what to do if something goes wrong or where to reorder something or who is the right contact person internally. Since then, there are no more annoying circular emails with questions like ‘Who can help?”
Matthias Prillwitz (Project Manager at Hafen & Hof Berlin)
From barbecues and refrigerators, to cleaning agents, cooking aprons and other consumables, to plants, lights, workwear and boats – everything is managed in the Timly inventory software. Reorders and maintenance are easily planned and coordinated via the app. As a result, the project manager Matthias Prillwitz has far fewer enquiries and the staff can clarify any questions that arise independently.
“It is simply a great relief for everyone if special knowledge does not lie with individual actors. Yes, even today I occasionally receive messages like ‘Do you know how this was or where that is?’ – in 99 % of the cases my answer is: Yes, but Timly knows it too.”
Image rights: ©Hafen & Hof Grundbesitz GmbH & Co. KG